Office Manager, Workplace Experience, KAYAK

KAYAK

Location:
Australia, Sydney

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

KAYAK is seeking an organized, hardworking, highly motivated individual to create world-class in-office experiences for employees and drive day-to-day office operations in our Sydney office. This role is part-time, spread across 4 days a week equivalent to 22.8 hours per week, and requires being in the Sydney office on Tuesday, Thursday, and half days on Monday and Wednesday.

Job Responsibility:

Create a positive, engaging, and inclusive workplace experience where our people can do their best work
Coordinate all office purchasing and inventory
Manage ongoing office operations, creating a clean, organised, and functional environment for all employees and visitors
Plan, coordinate, execute all aspects of office-initiated events including decorations, setup, and breakdown
Partner with IT for AV needs
Manage onsite food and beverage catering including snacks and lunches
Support and facilitate a localized approach to programs and initiatives across the workplace footprint (e.g. Do Good Week, Sustainability, Diversity & Inclusion, All Hands, Offsites, etc.)
Act as Floor Warden for local Life Safety drills and events
Respond to emergencies and urgent issues promptly and appropriately
Maintain office budgets related to supplies, events, and all operational spending
Support Office Lead and Community Lead with budgets, activities, communications and house meetings
Team up with Social Committee to coordinate various company outings & in-office events
Work with HR, IT, and Recruiting to onboard new hires, managing seating allocation, and new hire needs
Be responsible for general upkeep and office maintenance needs (kitchen appliances, chairs, cleaning, and equipment)
Manage vendor relationships, including existing contracts and developing new relationships
Welcome visitors and interviewees, assisting in coordinating plans, including accommodation and transportation if needed
Coordinate incoming and outgoing couriers
Collaborate with Legal for all office operation-related contracts
Be proactive
talk with employees and keep a pulse on what keeps them happy and productive
Be a part of the global Workplace Experience team and collaborate and participate across the Office Manager network
Deliver light support for APAC remote employees and other offices in APAC that do not have an Office Manager
Support facilities and office footprint operations, including (but not limited to): Implementation and upkeep of safety procedures and physical security protocols (e.g. safety teams, first aid, paperwork audits, etc.), Office moves and refurbishments, Upkeep of office functionality (e.g. repairs, furniture, power, lights, pantry equipment, etc.)
Perform other responsibilities as directed by the Workplace Manager

Requirements:

Office management experience with an understanding of daily operations in a fast-paced environment
Passion for people - desire to create a world-class experience
Collaborative teammate
Forward thinker, anticipating the needs of others
Strong interpersonal skills
fun, professional, friendly demeanor
desire to assist others and face challenges head on
Proactive - quick on your feet and an excellent multi-tasker
Strong time management and organizational skills
Tackle problems independently where appropriate and set priorities
Excellent verbal and written communication
Available to work in the office 3 or more days a week
Ability to lift 20kg
Familiarity with Google applications (Drive, Docs) and Slack
Able to maintain professionalism and discretion
Strong organization skills

What we offer:

Company-paid therapy sessions through SpringHealth
Company-paid subscription to HeadSpace
Company-wide week off a year - the whole team fully recharges
Paid parental leave
Generous paid vacation + time off for your birthday
Paid volunteer time
Development Dollars
Access to thousands of on-demand e-learnings
Employee Resource Groups
Competitive retirement and health plans
Free lunch 2 days per week
Fun events and happy hours

Additional Information:

Job Posted:
April 30, 2025

Employment Type:

Parttime

Work Type:

On-site work

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Office Manager, Workplace Experience