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Office Manager, Workplace Experience

https://www.kayak.com/ Logo

KAYAK

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Location:
Australia, Sydney

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

KAYAK is seeking an organized, hardworking, highly motivated individual to create world-class in-office experiences for employees and drive day-to-day office operations in our Sydney office. This role is part-time, spread across 4 days a week equivalent to 22.8 hours per week, and requires being in the Sydney office on Tuesday, Thursday, and half days on Monday and Wednesday.

Job Responsibility:

  • Create a positive, engaging, and inclusive workplace experience where our people can do their best work
  • Coordinate all office purchasing and inventory
  • Manage ongoing office operations, creating a clean, organised, and functional environment for all employees and visitors
  • Plan, coordinate, execute all aspects of office-initiated events including decorations, setup, and breakdown
  • Partner with IT for AV needs
  • Manage onsite food and beverage catering including snacks and lunches
  • Support and facilitate a localized approach to programs and initiatives across the workplace footprint (e.g. Do Good Week, Sustainability, Diversity & Inclusion, All Hands, Offsites, etc.)
  • Act as Floor Warden for local Life Safety drills and events
  • Respond to emergencies and urgent issues promptly and appropriately
  • Maintain office budgets related to supplies, events, and all operational spending
  • Support Office Lead and Community Lead with budgets, activities, communications and house meetings
  • Team up with Social Committee to coordinate various company outings & in-office events
  • Work with HR, IT, and Recruiting to onboard new hires, managing seating allocation, and new hire needs
  • Be responsible for general upkeep and office maintenance needs (kitchen appliances, chairs, cleaning, and equipment)
  • Manage vendor relationships, including existing contracts and developing new relationships
  • Welcome visitors and interviewees, assisting in coordinating plans, including accommodation and transportation if needed
  • Coordinate incoming and outgoing couriers
  • Collaborate with Legal for all office operation-related contracts
  • Be proactive
  • talk with employees and keep a pulse on what keeps them happy and productive
  • Be a part of the global Workplace Experience team and collaborate and participate across the Office Manager network
  • Deliver light support for APAC remote employees and other offices in APAC that do not have an Office Manager
  • Support facilities and office footprint operations, including (but not limited to): Implementation and upkeep of safety procedures and physical security protocols (e.g. safety teams, first aid, paperwork audits, etc.), Office moves and refurbishments, Upkeep of office functionality (e.g. repairs, furniture, power, lights, pantry equipment, etc.)
  • Perform other responsibilities as directed by the Workplace Manager

Requirements:

  • Office management experience with an understanding of daily operations in a fast-paced environment
  • Passion for people - desire to create a world-class experience
  • Collaborative teammate
  • Forward thinker, anticipating the needs of others
  • Strong interpersonal skills
  • fun, professional, friendly demeanor
  • desire to assist others and face challenges head on
  • Proactive - quick on your feet and an excellent multi-tasker
  • Strong time management and organizational skills
  • Tackle problems independently where appropriate and set priorities
  • Excellent verbal and written communication
  • Available to work in the office 3 or more days a week
  • Ability to lift 20kg
  • Familiarity with Google applications (Drive, Docs) and Slack
  • Able to maintain professionalism and discretion
  • Strong organization skills
What we offer:
  • Company-paid therapy sessions through SpringHealth
  • Company-paid subscription to HeadSpace
  • Company-wide week off a year - the whole team fully recharges
  • Paid parental leave
  • Generous paid vacation + time off for your birthday
  • Paid volunteer time
  • Development Dollars
  • Access to thousands of on-demand e-learnings
  • Employee Resource Groups
  • Competitive retirement and health plans
  • Free lunch 2 days per week
  • Fun events and happy hours

Additional Information:

Job Posted:
April 30, 2025

Employment Type:
Parttime
Work Type:
On-site work
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