Office Manager / Relocation Specialist Job at Robert Half (Pittsburgh)

Office Management Manager

Our Client seeking an experienced Office Management Manager to oversee administr...

Location

Japan , Tokyo

Salary:

6000000.00 - 9000000.00 JPY / Year

Randstad

Expiration Date

April 25, 2027

Requirements

Bachelor’s degree in Business Administration, Accounting, HR, or related field preferred
Minimum 5 years of experience in office management, administration, HR coordination, or finance operations
Strong understanding of Japanese business regulations and compliance requirements
Experience working in a multinational or regional reporting environment is highly desirable
Strong organizational skills with high attention to detail
Ability to manage multiple functions independently in a small-to-mid-sized office setting
Professional communication skills in Japanese and working-level English preferred
High level of integrity and discretion in handling sensitive information

Job Responsibility

Manage relationships with vendors, landlords, and external business partners related to office operations, procurement, and facility management
Coordinate with outsourced professionals including legal advisors and labor/social insurance specialists
Support corporate registration matters and ensure compliance in collaboration with regional legal teams
Lead or coordinate major operational initiatives such as office relocation, IT transitions, and banking changes
Oversee day-to-day office operations including storage management and procurement of supplies
Manage IT equipment inventory and maintain accurate records
Safeguard and administer company official seals and important corporate documentation
Coordinate employee onboarding and offboarding processes, including required statutory filings through payroll and social insurance vendors
Review monthly payroll reports and vendor invoices for accuracy
Support a compliant and employee-friendly work environment, including leave management, annual medical check-ups, and related HR administration

What we offer

健康保険
厚生年金保険
雇用保険
土曜日
日曜日
祝日
賞与 Negotiable

Fulltime

Reservation Specialist

Reservationist / Inbound Verification – Job Description\n\nPosition Title: Reser...

Location

United States , Cocoa Beach

Salary:

Not provided

Capital Vacations

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Minimum two (2) years of experience using SPI or similar timeshare reservation software
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to operate standard office equipment (phones, printers, scanners, etc.)
Strong multitasking abilities with excellent organizational and prioritization skills
Excellent interpersonal and communication skills with the ability to work effectively with all levels of staff and management

Job Responsibility

Verify all inbound reservations and ensure they are placed in the correct room blocks
Confirm all required fees have been paid, including maintenance fees, upgrades, internal exchange fees, and cancellation fees
Assist with verification and processing of W9 forms, rental agreements, and VAF documentation
Block rooms weekly according to established policy and upcoming occupancy needs
Review and update maintenance fee and payment plan information as needed
Block Out-of-Order (OOO) rooms per direction of the GM and AGM
Support blocking of model units and rooms affected by future renovations
Review daily booking activity to identify timing issues, conflicts, or incorrect placement
Assist with overbooking management, ticketing, and relocation coordination
Collaborate with GM/AGM to submit inventory requests to the management company for major renovations or downtime periods

What we offer

Medical Insurance
Dental Insurance
Vision Insurance
Discounted Resort Stays
Paid Time Off
Life Insurance
Long-Term Disability
Professional Development
Competitive Compensation
Rapid Growth

Fulltime

New

Tax Specialist

Join our internal Finance team for Staffinc's subsidiary and seize the opportuni...

Location

Indonesia , South Jakarta

Salary:

Not provided

Staffinc

Expiration Date

Until further notice

Requirements

Domiciled in Jakarta or willing to relocate
Bachelor's degree in Accounting, Finance, or a related field
Minimum 3 years of experience in tax preparation and compliance (either in a public accounting firm or corporate environment)
Strong understanding of Indonesia's tax code, compliance procedures, and reporting standards
Skilled in using tax software, Microsoft Office Suite, and especially Excel
Excellent analytical thinking, project management, and communication skills
Ability to explain complex tax information clearly to non-financial stakeholders
Proactive, detail-oriented, and able to work under tight deadlines.

Job Responsibility

Tax Compliance and Reporting: Prepare and review corporate, partnership, and individual tax returns
Ensure timely and accurate filing in compliance with Indonesian tax laws
Provide support with quarterly and annual tax provision calculations
Tax Strategy & Planning: Analyze and implement tax strategies to optimize the company's tax obligations
Monitor tax law developments and communicate impacts to internal stakeholders
Audit and Regulatory Liaison: Assist in managing tax audits and prepare responses to tax authorities
Maintain updated documentation to support audit processes
Team Collaboration: Collaborate closely with the Finance team to align tax activities with financial reporting
Provide guidance and mentorship to junior team members.

Fulltime

It Infrastructure Delivery Specialist – Americas

Role Overview Responsible for end-to-end delivery of IT infrastructure solutions...

Location

United States , Appleton

Salary:

Not provided

AFRY

Expiration Date

Until further notice

Requirements

Bachelor's degree in IT or related field
5+ years of infrastructure delivery experience
Experience in regional or multi-country environments
Proven cloud and infrastructure project delivery experience
Microsoft Azure and hybrid cloud environments
Windows/Linux servers and virtualization (VMware/Hyper-V)
Networking (LAN/WAN, SD-WAN, firewalls)
Identity management (Azure AD, Active Directory)
Automation (PowerShell, Terraform, ARM templates)
ITSM tools (ServiceNow)

Job Responsibility

Lead infrastructure delivery projects (cloud, network, servers, workplace)
Execute Azure cloud migrations and hybrid infrastructure deployments
Support office setups, relocations, and M&A integrations
Coordinate cross-country delivery across the Americas region
Ensure infrastructure aligns with AFRY global standards and security policies
Manage vendors and ensure quality and timely delivery
Ensure smooth transition to operations and ServiceNow documentation

What we offer

Competitive performance-oriented compensation
Competitive benefits - Medical, dental, vision, life, short-term and long-term disability, accident, critical illness, identity theft protection, 401(k) with company match, paid vacation, and holidays
Opportunity to work with recognized global industry leaders within AFRY
Ability to work with employees from many different cultures and backgrounds
A firm that believes by working together we can create a new energy era in which the world can become more sustainable
Various forms of flexibility to help you integrate your life with your professional commitments

Fulltime

Specialist II, Business Technology Support

The position involves assisting the Business Technology (BT) support teams with ...

Location

United States , Dallas

Salary:

Not provided

Sysco

Expiration Date

Until further notice

Requirements

H.S. Diploma and minimum 5 years’ experience associated with end user technology support and IT related environments
Minimum of five years customer service experience in Computer Technology
Must possess excellent communication (written and verbal), organizational, and problem solving skills
Must effectively interact with several different personalities and levels of management
Must be self-motivated, resourceful, reliable, and trustworthy
Must be proficient at technical troubleshooting of desktop and laptop computers, mobile technology devices, Microsoft Windows, Microsoft Office, and other desktop software
Must have experience with supporting, installing, and configuring Order Entry applications
Must be able to use remote support tools to be able to troubleshoot remote computer devices
Must be available for after hour support and weekend on-call support as needed

Job Responsibility

Prioritize support calls using enterprise ticketing system and manage tickets with frequent updates, as well as escalating aging tickets, and trends as required
Purchase new equipment, repair parts, mice, keyboards, batteries, printer toner, supplies, etc. for workstations, laptops and peripherals devices from the approved standards list through Corporate IT Purchasing
Ensures software and hardware standards are adhered to at all times based on guidance from Corporate
Contribute to the development of policies and procedures
Ensuring software license compliance with all installed software
Responsible for imaging workstations using the standard images
Maintains and adheres to current system security policy
Ensure client agents for discovery tools, anti-virus and patch compliance updates are maintained at the most current levels
Provides secondary on-site support and knowledge transfer to the Desktop/Laptop support team and the Support Specialist I associates as required
Account administration and support for Order Entry applications

Fulltime

Hr Operations Global Mobility Specialist

Are you an expert in navigating the complexities of international career moves? ...

Location

Poland , Poznań

Salary:

Not provided

Randstad

Expiration Date

July 31, 2026

Requirements

fluency in English (written and verbal) is essential
proven experience in HR operations, specifically within Global Mobility, international assignments, or migration services (knowledge of the regulations applicable on the Swedish market will be a great advantage)
experience working with SAP (SuccessFactors) or similar HCM systems, and proficiency in the MS Office suite
a proactive mindset: you are organized, detail-oriented, and possess a "can-do" attitude that thrives in a changing, international environment
the ability to prioritize tasks and maintain full confidentiality while working as part of a cross-border team

Job Responsibility

own the relocation journey: manage the end-to-end lifecycle of long-, mid-, and short-term international assignments, ensuring every move to and from Sweden is smooth and compliant
empower global talent: act as the lead coordinator for the Global Graduate Program, handling the rotation of future leaders between international markets and Sweden
be the expert advisor: support Hiring Managers and HR Partners as a subject matter expert on Swedish labor law, migration processes, and the practicalities of local employment
navigate migration & compliance: partner with external vendors to secure work permits and coordinate with Payroll and Finance to manage complex tax and social security landscapes
drive excellence: serve as the Single Point of Contact for Group Global Mobility experts and external relocation partners, while continuously identifying ways to "level up" internal HR processes
master the systems: ensure data integrity within global HCM systems (SuccessFactors) and manage the financial flow through SAP (invoicing)

What we offer

employment contract
hybrid work model (2-3 days from the office per week) and flexible start times (7:00 - 9.00 AM)
financial perks: lunch card, holiday subsidy, annual bonus
wellness & growth: private medical care (Medicover), Multisport card, group insurance, and co-financing for language courses or professional certifications

Fulltime

Real Estate Commissions Specialist

We are looking for a detail-oriented Real Estate Commissions Specialist to join ...

Location

United States , Doylestown, PA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in accounting, commissions processing, or related roles
Proficiency in QuickBooks and other financial management software
Strong data entry skills with a high level of accuracy
Experience in invoice processing and escrow management
Familiarity with real estate transactions and compensation structures
Ability to handle multiple financial tasks and meet deadlines consistently
Excellent organizational and problem-solving skills
Knowledge of journal entries, bank fees, and basic general accounting principles

Job Responsibility

Process commission payments for all Delaware Valley deals, relocation transactions, and some contracts, ensuring accuracy and compliance
Verify received checks against Alta records and handle deposits promptly
Calculate payments, research referral transactions, and manage billing processes
Distribute payments to agents and vendors for completed deals
Maintain and update agent records, including Direct Deposit and 1099 information
Manage escrow transactions for all offices, including handling wires, deposits, and issuing checks
Process referral rewards payments and maintain records for a group of deals and bonuses
Conduct daily entries for weekly organizational fee payments
Prepare journal entries for workers' compensation, corporate franchise fees, and other accruals
Review and record postage usage and align medical benefits reports on a monthly basis

What we offer

Comprehensive Benefits Package
medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Fulltime

Spc II, BT Support

The position involves assisting the Business Technology (BT) support teams with ...

Location

United States , Spokane

Salary:

Not provided

Sysco

Expiration Date

Until further notice

Requirements

H.S. Diploma and minimum 5 years' experience associated with end user technology support and IT related environments
Minimum of five years customer service experience in Computer Technology
Must possess excellent communication (written and verbal), organizational, and problem solving skills
Must effectively interact with several different personalities and levels of management
Must be self-motivated, resourceful, reliable, and trustworthy
Must be proficient at technical troubleshooting of desktop and laptop computers, mobile technology devices, Microsoft Windows, Microsoft Office, and other desktop software
Must have experience with supporting, installing, and configuring Order Entry applications
Must be able to use remote support tools to be able to troubleshoot remote computer devices
Must be available for after hour support and weekend on-call support as needed

Job Responsibility

Prioritize support calls using enterprise ticketing system and manage tickets with frequent updates, as well as escalating aging tickets, and trends as required
Purchase new equipment, repair parts, mice, keyboards, batteries, printer toner, supplies, etc. for workstations, laptops and peripherals devices from the approved standards list through Corporate IT Purchasing
Ensures software and hardware standards are adhered to at all times based on guidance from Corporate
Contribute to the development of policies and procedures
Ensuring software license compliance with all installed software
Responsible for imaging workstations using the standard images
Maintains and adheres to current system security policy
Ensure client agents for discovery tools, anti-virus and patch compliance updates are maintained at the most current levels
Provides secondary on-site support and knowledge transfer to the Desktop/Laptop support team and the Support Specialist I associates as required
Account administration and support for Order Entry applications

Fulltime

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Office Manager / Relocation Specialist

Job Description

Job Responsibility

Requirements

What we offer

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