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Office Angels Logo Office Angels · Office Administration

Office Manager/ PA

United Kingdom, Windsor 30000.00 - 40000.00 GBP / Year · Job Posted June 15, 2026
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Job Description

This is a highly varied and central role within the business, providing operational, administrative, and coordination support across multiple functions, including Commercial, Marketing, and Leadership. You'll be responsible for ensuring the smooth running of daily operations, managing data and trackers, handling enquiries, and supporting key business processes.

Job Responsibility

  • Manage and maintain business trackers and logs (primarily in Excel)
  • Coordinate workflows and ensure tasks are followed through to completion
  • Support supplier onboarding and internal processes
  • Arrange deliveries, couriers, and stock coordination (including third-party sites)
  • Provide administrative support to the Commercial team
  • Organise meetings, including diary management for senior leadership (including the CEO)
  • Support travel bookings and logistics
  • Assist with marketing materials, product samples, and campaigns
  • Prepare presentations and documents for meetings
  • Maintain accurate data across systems (Excel, SharePoint, CRM tools)
  • Produce trackers, reports, and logs to ensure visibility of activity
  • Use AI tools (e.g. Copilot) to generate reports and improve efficiency
  • Manage mail merge campaigns and data lists
  • Manage shared mailboxes and respond to enquiries from customers and patients
  • Handle incoming leads and route appropriately
  • Liaise confidently with internal teams, suppliers, and senior stakeholders
  • Support documentation, SOPs, and work instructions
  • Assist with compliance tracking (training provided)
  • Support contracts, CDAs, and pricing documentation for hospitals

Requirements

  • Highly organised with strong attention to detail
  • Confident working in a fast-paced, varied role
  • Strong communication skills and comfortable speaking with stakeholders at all levels
  • Proactive, able to take ownership and think independently
  • Good working knowledge of Microsoft Office (Excel, Outlook, PowerPoint, SharePoint)
  • Comfortable working with data, trackers, and reporting

Nice to have

  • Experience in a regulated or compliance-driven environment
  • Exposure to CRM systems or data tools
  • French language skills

What we offer

  • Private Healthcare
  • 23 days holiday + bank holidays
  • 5% pension contribution
  • Life insurance
  • On-site parking
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