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Office Manager - Mat Cover

United Kingdom, Leeds 30000.00 - 35000.00 GBP / Year · Job Posted June 15, 2026
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Job Description

As the Office Manager, you will be the central point of contact for employees, visitors, suppliers, and facilities partners. Your main goal will be to maintain a safe, well-organised, and efficient workplace.

Job Responsibility

  • Serve as the first point of contact for general queries
  • Maintain office policies and guidelines
  • Support diary and room bookings
  • Assist with onboarding new starters
  • Manage stock and ordering of office supplies, kitchen items, and run the weekly food shop
  • Monitor inventory and reorder supplies before shortages occur
  • Ensure tidy kitchens, meeting rooms, and communal spaces
  • Act as the main contact for building management, contractors, and suppliers
  • Report, track, and resolve facilities issues (e.g., faulty equipment, furniture repairs)
  • Coordinate maintenance visits and uphold office standards
  • Manage building access, including ordering and maintaining access fobs
  • Keep accurate records of on-site visitors and coordinate visitor access
  • Support workplace health and safety compliance
  • Help plan and coordinate fire evacuation procedures and drills
  • Assist with risk assessments and stay informed on procedures
  • Build and maintain effective relationships with office suppliers, service providers, and facilities partners
  • Manage communications, deliveries, and service requests while reviewing supplier performance and escalating issues as needed
  • Welcome visitors, clients, and suppliers warmly and professionally
  • Manage arrivals and ensure meeting rooms are presentable
  • Oversee incoming deliveries
  • Identify opportunities to improve office processes

Requirements

  • Previous experience in office management or a similar role
  • Strong organisational skills
  • Excellent communication abilities
  • Can build positive relationships with employees, suppliers, and external partners
  • Proactive approach and keen attention to detail
  • Can resolve issues calmly and efficiently
  • Comfortable managing practical workplace tasks and coordinating contractors
  • Good working knowledge of Microsoft Office, Google Workspace, and office systems

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