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Office Manager Lead, America/APAC

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Location:
United States , Palo Alto

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

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Job Description:

As Mistral AI’s Office Manager Lead for America/APAC, you will be responsible for ensuring our offices in Palo Alto, NYC, Singapore, and future locations operate seamlessly and reflect Mistral’s culture and values. You will lead a small team, manage external stakeholders, and drive projects to scale our physical presence in the region. This role is critical to maintaining a high-quality work environment for Mistralers across America and APAC, while supporting rapid growth and expansion.

Job Responsibility:

  • Maintain a Positive Work Environment: Ensure Palo Alto, NYC, and Singapore offices are fully operational and meet Mistral’s standards
  • Act as the primary point of contact for all office-related questions, with support from local office managers
  • Develop and nurture Mistral’s culture through activities, meetings, and community events
  • Lead Strategic Projects: Open 6+ coworking spaces in the next ~12 months
  • Identify, benchmark, negotiate, and review leases for new offices
  • Contribute to the organization of local teams and events
  • Structure and implement security processes across all offices
  • Stakeholder Management: Manage relationships with suppliers (sublessors, coworking spaces, food providers, maintenance, cleaning, access) and the rest of the office management team
  • Welcome visitors, handle mail, deliveries, and serve as the onsite contact for maintenance, shipping, and inventory
  • Partner with IT, Recruiting, Employee Experience, and Executive Assistants to drive internal initiatives

Requirements:

  • 5+ years of experience in the office management team
  • 2+ years of experience managing an office management team in fast growing companies
  • Proven track record in office management for scale-ups with multiple locations
  • Exceptional ability to build and maintain relationships with internal and external stakeholders
  • Experience leading end-to-end projects for new office openings and large-scale events
  • Exceptional ability to stay organized, prioritize effectively, and maintain high standards while managing multiple tasks in a fast-paced environment
  • Strong focus on employee experience
What we offer:
  • Competitive salary and equity
  • Healthcare: Medical/Dental/Vision covered for you and your family
  • 401K: 6% matching
  • PTO: 18 days
  • Transportation: Reimburse office parking charges, or $120/month for public transport
  • Sport: $120/month reimbursement for gym membership
  • Meal stipend: $400 monthly allowance for meals
  • Visa sponsorship
  • Coaching: we offer BetterUp coaching on a voluntary basis

Additional Information:

Job Posted:
January 29, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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