Office Manager II Job at Redwire Space (Chantilly)

Job Description

We are seeking a detail-oriented and resourceful Contractor - Office Manager II to oversee our two office locations in Chantilly, VA. Under general supervision, the Office Manager will coordinate office activities and operations and provide administrative support to our leadership team. This role is pivotal in ensuring smooth workflows, effective communication, and a well-organized office environment. In addition to executive support, this role encompasses office management responsibilities, requiring a proactive individual who takes ownership of daily operations and provides exceptional support to senior leadership.

Job Responsibility

Serves as the receptionist for the facility, greeting and checking in customers, visitors, and vendors
Coordinates day-to-day office functions to maintain efficiency and compliance with company policies and procedures
Serve as the primary point of contact for building services and office-related vendors
Maintain a professional, organized, and collaborative office environment
Assist in planning and executing leadership and team meetings, including preparing agendas, taking detailed minutes, and following up on action items
Coordinates with purchasing to inventory and maintain proper stock of office and breakroom supplies at two office locations (both located within the same office park)
Acts as a culture amplifier for the organization to employees, customers, industry, and community
Prepare, edit, and format professional PowerPoint presentations and reports for internal and external stakeholders
Schedules meetings and interviews as requested
Arranges business travel and assists with timesheets and travel reimbursement as needed
Support HR-related activities, including onboarding and scheduling interviews
Assist with tracking and compiling key performance indicators (KPIs) or operational metrics for reporting purposes
Other related duties as assigned

Requirements

BA degree with a minimum of 5 years related experience
High school diploma or equivalent with 10 years of related experience
High standard for ethics and confidentiality of sensitive information
Advanced skills in MS Office and other commonly used programs with the ability to learn new or updated software
Knowledge and understanding of office management systems and procedures
Excellent verbal and written business communication skills
Excellent organizational skills and time management skills with a proven ability to meet deadlines
Ability to operate standard business equipment
Prior experience in a global work environment with the ability to create organized travel plans
Understanding of global time zones and ability to accurately process expense reports
Ability to sit at a desk and work on a computer for prolonged periods of time
Ability to lift up to 25 pounds at times
US Citizenship or US Person as defined by ITAR regulations

Nice to have

Proficient in Microsoft Office Suite, with advanced PowerPoint and intermediate Excel skills (e.g., creating charts, pivot tables, and basic formulas)
Familiarity with scheduling tools (e.g., Outlook) and virtual collaboration platforms (e.g., Teams, Zoom)
Detail-oriented with exceptional organizational and follow-up skills
Professional and approachable interpersonal skills
Resourceful and proactive in addressing issues and implementing solutions
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Office Manager II

Job Description

Job Responsibility

Requirements

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