CrawlJobs Logo
Ema Logo Ema · Human Resources

Office Manager & HR Operations

United States, San Francisco Bay Area · Job Posted February 21, 2026
Apply Position
Job Link Share

Job Description

We’re looking for an Office Manager & HR Operations professional to be the backbone of our workplace experience and people operations in the U.S. This role blends high-touch office management with detail-oriented HR operations—supporting everything from office logistics and vendor management to onboarding, benefits administration, and employee experience. You’ll partner closely with leadership, Finance, and People/HR stakeholders to ensure the office runs smoothly and employees have a seamless, well-supported experience from day one.

Job Responsibility

  • Own day-to-day office operations including supplies, office upkeep, access, seating, and workplace systems
  • Manage office vendors (facilities, IT support, cleaning, catering, security, etc.) including contracts, renewals, and performance
  • Coordinate office services: mail handling, deliveries, conference room scheduling, and office communications
  • Plan and execute on-site events (team lunches, offsites, celebrations) and support employee engagement programs
  • Maintain a safe, organized, and welcoming office environment
  • ensure compliance with office safety and building policies
  • Track and manage office budget and expenses in partnership with Finance
  • Support end-to-end onboarding for U.S. employees: paperwork, background checks, equipment coordination, orientation scheduling
  • Maintain accurate employee records across HRIS/tools
  • ensure data quality and confidentiality
  • Administer employee programs including benefits enrollment support, leave tracking, and employee lifecycle updates
  • Coordinate HR processes such as offer letters, employee verifications, policy acknowledgements, and offboarding checklists
  • Serve as a point of contact for employee questions related to HR processes, workplace policies, and benefits logistics
  • Support compliance tasks including I-9 verification (if applicable), documentation, and policy updates
  • Assist with HR projects (performance cycle coordination, engagement surveys, culture initiatives, etc.)

Requirements

  • 3+ years experience in Office Management, HR Operations, People Ops, or related roles
  • Strong operational execution skills—able to manage multiple workflows and stakeholders without dropping details
  • Experience supporting U.S. HR operations (onboarding, benefits coordination, employee recordkeeping)
  • Excellent written and verbal communication skills
  • High integrity and discretion
  • comfortable handling confidential employee information
  • Proficiency with workplace tools (Google Workspace, Slack, HRIS platforms, spreadsheets)

Nice to have

  • Experience in a high-growth startup environment
  • Familiarity with HRIS/payroll tools such as Rippling, Gusto, Deel, BambooHR, or Workday (not required)
  • Experience coordinating vendors, office budgets, and workplace programs
  • Experience supporting multi-state employee operations

What we offer

  • Competitive salary + benefits package
  • Paid time off and company holidays
  • Health, dental, and vision coverage
  • Opportunity to grow into broader People Ops / HR leadership responsibilities
Ema - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Office Manager & HR Operations

8 matching positions

Manager – Office Operations & Administration / Operations Lead

We are seeking an experienced Operations Lead to manage end-to-end office admini...
Location
Location
United States , Glen Allen
Salary
Salary:
Not provided
yottatechports.com Logo
Yotta Tech Ports
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Graduate in any discipline (MBA/PG in Operations or Administration preferred)
  • 4+ years of experience in office administration, operations, or executive support roles
  • Prior experience supporting senior leadership is highly desirable
  • Strong organizational, multitasking, and stakeholder management skills
  • High level of integrity and confidentiality
  • Proficient in MS Office (Excel, Word, Outlook, PowerPoint)
  • Excellent communication skills in English and regional languages
Job Responsibility
Job Responsibility
  • Oversee daily office operations to ensure a safe, efficient, and well-organized workplace
  • Manage building maintenance including electrical, plumbing, HVAC, housekeeping, and security services
  • Coordinate with facility management and landlords for repairs, inspections, and statutory compliance
  • Ensure office infrastructure, assets, and equipment are fully functional
  • Plan, procure, and manage office supplies, pantry items, and assets
  • Maintain inventory records and control costs
  • Manage logistics related to asset movement, courier services, and office relocations
  • Coordinate employee travel, accommodation, and transport when required
  • Manage petty cash, reimbursements, and expense reconciliation
  • Track expenses, maintain records, and support audits
  • Fulltime
Read More
Arrow Right

Manager – Office Operations & Administration / Operations Lead

We are seeking an experienced Operations Lead to manage end-to-end office admini...
Location
Location
United States , Glen Allen
Salary
Salary:
Not provided
yottatechports.com Logo
Yotta Tech Ports
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Graduate in any discipline (MBA/PG in Operations or Administration preferred)
  • 4+ years of experience in office administration, operations, or executive support roles
  • Prior experience supporting senior leadership is highly desirable
  • Strong organizational, multitasking, and stakeholder management skills
  • High level of integrity and confidentiality
  • Proficient in MS Office (Excel, Word, Outlook, PowerPoint)
  • Excellent communication skills in English and regional languages
Job Responsibility
Job Responsibility
  • Oversee daily office operations to ensure a safe, efficient, and well-organized workplace
  • Manage building maintenance including electrical, plumbing, HVAC, housekeeping, and security services
  • Coordinate with facility management and landlords for repairs, inspections, and statutory compliance
  • Ensure office infrastructure, assets, and equipment are fully functional
  • Plan, procure, and manage office supplies, pantry items, and assets
  • Maintain inventory records and control costs
  • Manage logistics related to asset movement, courier services, and office relocations
  • Coordinate employee travel, accommodation, and transport when required
  • Manage petty cash, reimbursements, and expense reconciliation
  • Track expenses, maintain records, and support audits
  • Fulltime
Read More
Arrow Right

Manager – Office Operations & Administration / Operations Lead

We are seeking an experienced Operations Lead to manage end-to-end office admini...
Location
Location
United States , Glen Allen
Salary
Salary:
Not provided
yottatechports.com Logo
Yotta Tech Ports
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Graduate in any discipline (MBA/PG in Operations or Administration preferred)
  • 4+ years of experience in office administration, operations, or executive support roles
  • Prior experience supporting senior leadership is highly desirable
  • Strong organizational, multitasking, and stakeholder management skills
  • High level of integrity and confidentiality
  • Proficient in MS Office (Excel, Word, Outlook, PowerPoint)
  • Excellent communication skills in English and regional languages
Job Responsibility
Job Responsibility
  • Oversee daily office operations to ensure a safe, efficient, and well-organized workplace
  • Manage building maintenance including electrical, plumbing, HVAC, housekeeping, and security services
  • Coordinate with facility management and landlords for repairs, inspections, and statutory compliance
  • Ensure office infrastructure, assets, and equipment are fully functional
  • Plan, procure, and manage office supplies, pantry items, and assets
  • Maintain inventory records and control costs
  • Manage logistics related to asset movement, courier services, and office relocations
  • Coordinate employee travel, accommodation, and transport when required
  • Manage petty cash, reimbursements, and expense reconciliation
  • Track expenses, maintain records, and support audits
  • Fulltime
Read More
Arrow Right

Manager – Office Operations & Administration / Operations Lead

We are seeking an experienced Operations Lead to manage end-to-end office admini...
Location
Location
United States , Glen Allen
Salary
Salary:
Not provided
yottatechports.com Logo
Yotta Tech Ports
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Graduate in any discipline (MBA/PG in Operations or Administration preferred)
  • 4+ years of experience in office administration, operations, or executive support roles
  • Prior experience supporting senior leadership is highly desirable
  • Strong organizational, multitasking, and stakeholder management skills
  • High level of integrity and confidentiality
  • Proficient in MS Office (Excel, Word, Outlook, PowerPoint)
  • Excellent communication skills in English and regional languages
Job Responsibility
Job Responsibility
  • Oversee daily office operations to ensure a safe, efficient, and well-organized workplace
  • Manage building maintenance including electrical, plumbing, HVAC, housekeeping, and security services
  • Coordinate with facility management and landlords for repairs, inspections, and statutory compliance
  • Ensure office infrastructure, assets, and equipment are fully functional
  • Plan, procure, and manage office supplies, pantry items, and assets
  • Maintain inventory records and control costs
  • Manage logistics related to asset movement, courier services, and office relocations
  • Coordinate employee travel, accommodation, and transport when required
  • Manage petty cash, reimbursements, and expense reconciliation
  • Track expenses, maintain records, and support audits
  • Fulltime
Read More
Arrow Right

Manager – Office Operations & Administration / Operations Lead

We are seeking an experienced Operations Lead to manage end-to-end office admini...
Location
Location
United States , Glen Allen
Salary
Salary:
Not provided
yottatechports.com Logo
Yotta Tech Ports
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Graduate in any discipline (MBA/PG in Operations or Administration preferred)
  • 4+ years of experience in office administration, operations, or executive support roles
  • Prior experience supporting senior leadership is highly desirable
  • Strong organizational, multitasking, and stakeholder management skills
  • High level of integrity and confidentiality
  • Proficient in MS Office (Excel, Word, Outlook, PowerPoint)
  • Excellent communication skills in English and regional languages
Job Responsibility
Job Responsibility
  • Oversee daily office operations to ensure a safe, efficient, and well-organized workplace
  • Manage building maintenance including electrical, plumbing, HVAC, housekeeping, and security services
  • Coordinate with facility management and landlords for repairs, inspections, and statutory compliance
  • Ensure office infrastructure, assets, and equipment are fully functional
  • Plan, procure, and manage office supplies, pantry items, and assets
  • Maintain inventory records and control costs
  • Manage logistics related to asset movement, courier services, and office relocations
  • Coordinate employee travel, accommodation, and transport when required
  • Manage petty cash, reimbursements, and expense reconciliation
  • Track expenses, maintain records, and support audits
  • Fulltime
Read More
Arrow Right

HR / Office Manager

Our client, a small manufacturing company, is seeking an experienced HR / Office...
Location
Location
United States , Greater Lansing
Salary
Salary:
60000.00 - 90000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience in HR, office management, or a similar multi-functional role
  • Payroll and AP/AR experience
  • Manufacturing or small business experience preferred
  • Strong organizational, communication, and problem-solving skills
  • Proficiency with Microsoft Office and payroll/accounting software
Job Responsibility
Job Responsibility
  • Manage day-to-day HR operations, including onboarding, employee relations, benefits administration, and personnel records
  • Support recruiting, new hire orientation, and compliance with employment policies and regulations
  • Oversee office administration, supplies, vendors, and general daily operations
  • Process payroll accurately and on time
  • Handle accounts payable and accounts receivable, including invoicing, payment posting, and vendor payments
  • Assist with recordkeeping, reporting, and other administrative/accounting tasks as needed
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • free online training
  • access to top jobs
  • competitive compensation and benefits
  • Fulltime
Read More
Arrow Right

Office Manager / HR Coordinator

Office Manager / HR Coordinator Who are we? We are a female-founded scale-up, c...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
altovita.com Logo
AltoVita
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1-3 years' experience in an HR, operations, or EA/PA role — or a combination of the above
  • Experience in a scale-up or fast-growing business is a strong plus
  • Some exposure to employee relations and the confidence to handle sensitive matters with discretion
  • Exceptionally organised, reliable and detail-oriented — you take pride in nothing falling through the cracks
  • A warm, confident communicator who builds rapport easily and handles confidential information with care
  • Proactive and resourceful — you look for ways to improve things rather than waiting to be told
  • Comfortable in a fast-moving environment where priorities shift and no two days look the same
  • UK or Europe based
Job Responsibility
Job Responsibility
  • Act as a first point of contact for day-to-day and general HR queries, providing practical, timely and confidential support to employees and managers
  • Support on the employee lifecycle including recruitment administration, onboarding, contracts and offboarding
  • Provide general administrative support to the Chief of Staff and wider leadership team, helping things run smoothly behind the scenes
  • Assist with scheduling, coordination and logistics for team meetings, all-hands, away days and company events
  • Support in maintaining accurate HR records and documentation, supporting compliance with employment law and internal policies
  • Help review and update HR policies and processes as the company evolves, flagging anything that needs attention
  • Support people initiatives such as engagement surveys, onboarding improvements and wellbeing programmes
  • Take ownership of ad hoc projects and operational tasks as they arise, bringing the same care and attention to everything you do
What we offer
What we offer
  • A team that will always put you first
  • Incredible opportunities for growth and career advancement
  • A fully-remote working environment
  • Wellness benefits and a wellness budget, which can be spent on a range of options including gym memberships, home meal delivery services, mindfulness applications, and many more
  • A work-from-home allowance to get your home-office set up
  • A generous vacation package so you can recharge or explore
Read More
Arrow Right

Office Manager & HR Coordinator

In this role, you will be a vital contributor to our client's operations, combin...
Location
Location
United States , White Bear Lake
Salary
Salary:
65000.00 - 75000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Human Resources, Business Administration, or a related field is preferred
  • equivalent experience may be considered
  • Proficiency in Microsoft Excel and payroll systems such as ADP is required
  • experience with Sage is a plus
  • A minimum of 3–5 years of experience in human resources, benefits administration, payroll, and office management, preferably in a small business setting
  • Strong knowledge of federal and state regulations related to payroll, benefits, and labor laws
  • Proven ability to handle sensitive financial and personnel information with confidentiality and precision
  • Excellent problem-solving skills and the ability to work independently to resolve issues effectively
  • Strong verbal and written communication skills, with the ability to interact professionally with team members and external partners
  • Adaptability to manage shifting priorities in a dynamic work environment
Job Responsibility
Job Responsibility
  • Oversee bi-weekly payroll processing, ensuring all calculations, deductions, and contributions are accurate and up to date
  • Reconcile payroll journal entries, timesheets, and 401(k) contributions for accurate financial reporting
  • Collaborate with project managers to review contract terms, prepare customer invoices, process payments, and assist with collections
  • Manage employee benefits administration, including medical, dental, and life insurance policies, and coordinate annual renewals
  • Serve as the primary liaison for the company's 401(k) program, managing enrollments, coordinating audits, and ensuring compliance with filing requirements
  • Support compliance with federal, state, and local employment regulations by maintaining proper documentation and distributing required notices
  • Develop and maintain personnel policies, including updates to the Employee Handbook, to ensure compliance with labor laws
  • Lead recruitment efforts, including job postings, interviewing, and onboarding of new team members
  • Facilitate new employee orientation sessions and oversee offboarding processes, including exit interviews and benefits termination
  • Ensure the smooth operation of daily office activities, including supply management and facility oversight
What we offer
What we offer
  • Medical, Dental, Vision insurance
  • 401K with company match
  • 2 weeks PTO + Paid Holidays
  • Fulltime
Read More
Arrow Right