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Office Manager & HR Operations

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Ema

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Location:
United States , San Francisco Bay Area

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Category:
Human Resources

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We’re looking for an Office Manager & HR Operations professional to be the backbone of our workplace experience and people operations in the U.S. This role blends high-touch office management with detail-oriented HR operations—supporting everything from office logistics and vendor management to onboarding, benefits administration, and employee experience. You’ll partner closely with leadership, Finance, and People/HR stakeholders to ensure the office runs smoothly and employees have a seamless, well-supported experience from day one.

Job Responsibility:

  • Own day-to-day office operations including supplies, office upkeep, access, seating, and workplace systems
  • Manage office vendors (facilities, IT support, cleaning, catering, security, etc.) including contracts, renewals, and performance
  • Coordinate office services: mail handling, deliveries, conference room scheduling, and office communications
  • Plan and execute on-site events (team lunches, offsites, celebrations) and support employee engagement programs
  • Maintain a safe, organized, and welcoming office environment
  • ensure compliance with office safety and building policies
  • Track and manage office budget and expenses in partnership with Finance
  • Support end-to-end onboarding for U.S. employees: paperwork, background checks, equipment coordination, orientation scheduling
  • Maintain accurate employee records across HRIS/tools
  • ensure data quality and confidentiality
  • Administer employee programs including benefits enrollment support, leave tracking, and employee lifecycle updates
  • Coordinate HR processes such as offer letters, employee verifications, policy acknowledgements, and offboarding checklists
  • Serve as a point of contact for employee questions related to HR processes, workplace policies, and benefits logistics
  • Support compliance tasks including I-9 verification (if applicable), documentation, and policy updates
  • Assist with HR projects (performance cycle coordination, engagement surveys, culture initiatives, etc.)

Requirements:

  • 3+ years experience in Office Management, HR Operations, People Ops, or related roles
  • Strong operational execution skills—able to manage multiple workflows and stakeholders without dropping details
  • Experience supporting U.S. HR operations (onboarding, benefits coordination, employee recordkeeping)
  • Excellent written and verbal communication skills
  • High integrity and discretion
  • comfortable handling confidential employee information
  • Proficiency with workplace tools (Google Workspace, Slack, HRIS platforms, spreadsheets)

Nice to have:

  • Experience in a high-growth startup environment
  • Familiarity with HRIS/payroll tools such as Rippling, Gusto, Deel, BambooHR, or Workday (not required)
  • Experience coordinating vendors, office budgets, and workplace programs
  • Experience supporting multi-state employee operations
What we offer:
  • Competitive salary + benefits package
  • Paid time off and company holidays
  • Health, dental, and vision coverage
  • Opportunity to grow into broader People Ops / HR leadership responsibilities

Additional Information:

Job Posted:
February 21, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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