Office Manager & HR Coordinator

• Oversee bi-weekly payroll processing, ensuring all calculations, deductions, and contributions are accurate and up to date
• Reconcile payroll journal entries, timesheets, and 401(k) contributions for accurate financial reporting
• Collaborate with project managers to review contract terms, prepare customer invoices, process payments, and assist with collections
• Manage employee benefits administration, including medical, dental, and life insurance policies, and coordinate annual renewals
• Serve as the primary liaison for the company's 401(k) program, managing enrollments, coordinating audits, and ensuring compliance with filing requirements
• Support compliance with federal, state, and local employment regulations by maintaining proper documentation and distributing required notices
• Develop and maintain personnel policies, including updates to the Employee Handbook, to ensure compliance with labor laws
• Lead recruitment efforts, including job postings, interviewing, and onboarding of new team members
• Facilitate new employee orientation sessions and oversee offboarding processes, including exit interviews and benefits termination
• Ensure the smooth operation of daily office activities, including supply management and facility oversight

• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred
• equivalent experience may be considered
• Proficiency in Microsoft Excel and payroll systems such as ADP is required
• experience with Sage is a plus
• A minimum of 3–5 years of experience in human resources, benefits administration, payroll, and office management, preferably in a small business setting
• Strong knowledge of federal and state regulations related to payroll, benefits, and labor laws
• Proven ability to handle sensitive financial and personnel information with confidentiality and precision
• Excellent problem-solving skills and the ability to work independently to resolve issues effectively
• Strong verbal and written communication skills, with the ability to interact professionally with team members and external partners
• Adaptability to manage shifting priorities in a dynamic work environment

Experience with Sage

• Medical, Dental, Vision insurance
• 401K with company match
• 2 weeks PTO + Paid Holidays