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Office Manager & Global Events Coordinator

Italy, Milan Employment contract · Job Posted March 22, 2026
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Job Description

This is a key dual role focused on maintaining a high-quality office environment and coordinating major global corporate events.

Job Responsibility

  • Daily Office Operations (Milan): Work in partnership with the existing Office Manager to oversee the reception area, ensure all office spaces (meeting rooms, common areas) are organized and welcoming, and manage incoming/outgoing mail
  • Vendor Coordination: Support the coordination with various vendors and service providers (maintenance, cleaning, catering) and ensure office supplies, food, and equipment are consistently stocked
  • Turin Office Referent: Act as the dedicated Office Experience coordinator for the Turin office (approx. 40 people), traveling regularly (e.g., once every month or two) to maintain standards and resolve local issues promptly
  • Employee Well-being: Plan and execute internal employee activities, including team-building events, afterworks, well-being initiatives, and manage employee gifts
  • Administration: Assist with essential administrative tasks, including invoice processing and purchase justifications
  • Executive Event Execution: Serve as the key operational partner to the Associate Director for the hands-on organization and execution of major global corporate events
  • Event Portfolio: Provide support for high-stakes events such as Annual Management Seminars, Top Managers Seminars (3-4 times/year), and the Global Convention (once every 2 years)
  • Logistics & Planning: Oversee the planning, scheduling, vendor coordination, and crucial on-site logistics for large-scale executive events
  • Cross-Functional Collaboration: Coordinate closely with departments like HR and IT for event and onboarding logistics (travels, equipment, badges, business cards)

Requirements

  • Minimum of 5+ years of professional experience in Office Management
  • Minimum of 5+ years of experience in event planning, specifically managing large-scale corporate or executive-level events, and coordinating remote teams
  • Fluent in both English and Italian (written and verbal)
  • Willingness to travel regularly (e.g., once every month or two) to the Turin office
  • Proven ability to work autonomously and proactively, taking initiative to improve processes and solve problems within established policies

Nice to have

  • Strong track record of providing direction and solving problems independently based on assigned objectives/goals
  • Demonstrated strong organizational skills and the ability to multitask effectively across multiple physical sites
  • High degree of flexibility and adaptability to thrive in a dynamic, fast-paced work environment

What we offer

  • An awesome team
  • A permanent contract
  • Flexible working environment (1 days home office per week)
  • Competitive fixed salary
  • Lunch vouchers available for each working day
  • International teams and a multicultural environment spanning 10 offices across Europe
  • Highly inclusive working environment
  • Lifestyle benefits that can be used to reimburse expenses related to physical and leisure activities, family support, travel etc
  • Continuous learning and development programs
  • Free access to the Calm app
  • Dedicated parental leave and caregiver leave policies (12 weeks fully paid)
  • Health insurance fully covered by the company
  • Life & Disability Insurance at no cost to the employee
  • Welfare allowance school costs, elderly care, babysitting costs, transportation, travel leisure
  • Amazing offices with dining, coffee points and leisure area
  • Team building events
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