Office Manager / Executive Assistant

• Provide high-level administrative support to the President
• Manage complex calendars and scheduling (Outlook)
• Coordinate and arrange domestic and international business travel
• Prepare and process expense reports
• Assist with highly confidential documents and sensitive information
• Prepare reports, presentations, and business correspondence
• Organize company meetings, board meetings, and internal events
• Liaise with staff on behalf of leadership
• Support Event Directors and Managers as required
• Coordinate project-based work as assigned
• Travel to company events and provide on-site support
• Assist with event sales administration
• Oversee the daily operations of the NYC office
• Develop and maintain office communication protocols and administrative procedures
• Implement and streamline office systems and processes
• Maintain office condition and coordinate necessary repairs
• Liaise with facility management vendors
• Manage office design changes and workspace planning
• Monitor and manage office inventory and supplies
• Create purchase orders and track related documentation
• Maintain office correspondence and records
• Assist with onsite IT support
• Coordinate new hire onboarding
• Greet and assist visitors
• Support general administrative and operational needs of the business

• Proven experience in a similar Office Manager and/or Executive Assistant role
• Strong Outlook calendar management skills
• Excellent IT proficiency (Microsoft Office required)
• Strong numerical and organizational skills
• Salesforce knowledge (helpful but not essential)
• High level of discretion and trustworthiness
• Exceptional attention to detail
• Ability to multitask and prioritize effectively
• Calm and patient under pressure
• Strong written and verbal communication skills
• Collaborative team player with a proactive approach

Salesforce knowledge

• Competitive salary and comprehensive benefits package
• Opportunities for travel and direct exposure to executive leadership in a dynamic, collaborative environment