Office Manager & Employee Experience Specialist Job at Novidea

Workplace Experience Specialist

As the Workplace Experience Lead, you’ll oversee the day-to-day experience withi...

Location

Ireland , Dublin

Salary:

Not provided

Intercom

Expiration Date

Until further notice

Requirements

Minimum of 3+ years of experience in Workplace Experience or a relevant role with a significant emphasis on creating and delivering elevated employee experiences
Possess strong leadership skills with a proven ability to coach and develop a team
Demonstrate exceptional budget management skills with a track record of building business cases and managing expenses effectively
Exhibit strong attention to detail, organizational planning, time management, and multitasking abilities
Exceptional verbal and written communication skills to effectively interact with all levels from a vendor to executive
Experience and comfort in working within a fast-paced office environment

Job Responsibility

Design and implement strategies that drive workplace efficiency and elevate the overall employee experience
Deliver a best-in-class front-of-house experience, ensuring a welcoming, functional, and polished environment for all employees and guests
Plan and execute local employee events that are engaging, on-brand, and aligned with budget expectations
Oversee daily food programs, including catering, snacks, and event-related offerings, ensuring quality and consistency
Serve as a cultural ambassador—leading internal activations, team-building initiatives, and community-driven events
Maintain a high standard of office cleanliness, functionality, and brand alignment through daily oversight
Partner cross-functionally to coordinate space planning, office moves, renovations, and facility repairs
Manage and triage office-related requests, ensuring timely resolution within defined SLAs
Develop, implement, and uphold office policies, procedures, and operational processes
This role requires a consistent 5-day in-office presence each week

What we offer

Competitive salary and equity in a fast-growing start-up
We serve lunch every weekday, plus a variety of snack foods and a fully stocked kitchen
Regular compensation reviews - we reward great work!
Pension scheme & match up to 4%
Peace of mind with life assurance, as well as comprehensive health and dental insurance for you and your dependents
Flexible paid time off policy
Paid maternity leave, as well as 6 weeks paternity leave for fathers, to let you spend valuable time with your loved ones
If you’re cycling, we’ve got you covered on the Cycle-to-Work Scheme. With secure bike storage too
MacBooks are our standard, but we also offer Windows for certain roles when needed

Fulltime

Employee Relations Intake Specialist

Our client, Amazon, is seeking a highly organized ER Intake Specialist to suppor...

Location

United States , Atlanta; Arlington; Herndon; Seattle; Bellevue; Nashville; San Diego; Tempe; Austin

Salary:

48.00 - 52.00 USD / Hour

Axiom Law

Expiration Date

Until further notice

Requirements

5+ years of experience in HR operations, case management, or employee relations in a large, complex organization
Strong computer proficiency, including Microsoft Word, Excel, and data management tools
Exceptional attention to detail, critical thinking, and high judgment in decision-making
Excellent written and verbal communication skills
Ability to manage competing priorities and remain flexible in a dynamic environment
Experience with HR case management systems
Proven success working with large data sets or in roles requiring rapid information processing
Strong typing speed (high WPM) and comfort navigating multiple systems simultaneously
Prior experience in staffing, employee relations, or HR analytics

Job Responsibility

Retrieve and review cases from the ER queue and determine the appropriate routing
Make high-volume, high-judgment triage decisions, typically reviewing and assigning 100 cases per day
Support the central intake process, as well as adjacent processes such as Employee Experience (EE) case management (e.g., routing emails into the case management system)
Maintain accuracy and consistency in data entry and tracking through internal tools such as HRSC and other Amazon systems
Collaborate cross-functionally to ensure cases are properly categorized, resolved, and documented in compliance with internal protocols
Adapt quickly to changing priorities and contribute to ongoing process improvements across the ER organization

What we offer

health benefits
401K
professional development resources
learning and development programs

Fulltime

Learning Experience Specialist

The Learning Experience Specialist plays a key role in shaping how employees lea...

Location

United States , Montgomery, AL. Atlanta, GA. Jacksonville, FL. Bentonville, AR.

Salary:

49100.00 - 73600.00 USD / Year

Caddell Construction

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Communications, Education, Design, Human Resources, or a related field (or equivalent work experience)
2–4 years of experience in learning design, training coordination, or instructional development
Proficiency with LMS platforms preferred (e.g., Workday Learning, Cornerstone, or similar)
Experience designing and producing multimedia learning content (video editing, visual design, or eLearning authoring tools)
Excellent storytelling and communication skills — able to make complex topics simple and engaging
Comfortable facilitating small group trainings or workshops – virtual and in person – with confidence and authenticity
Highly organized with strong project management and follow-through abilities
Strong attention to detail, demonstrated ability to handle conflicting tasks in a high-volume environment
Working knowledge of Microsoft Office suite, including Word and Excel, experience in payroll software preferred
Strong communication and interpersonal skills, must be a self-starter with strong organizational skills

Job Responsibility

Own and manage the Learning Management System (LMS) — ensuring a seamless adult learner experience, accurate reporting, and timely updates
Design and refresh engaging learning experiences that help adult employees build both technical expertise and soft skills aligned with company culture
Review, edit, and enhance existing training programs to ensure accuracy, relevance, and creative engagement
Create dynamic content — from videos and animations to slide decks and microlearning modules — that make training more visual, accessible, and memorable
Collaborate with subject matter experts to translate technical content into clear, relatable learning that connects to real-world job performance. This role will also participate on Caddell’s Training Committee
Lead occasional live sessions, such as New Employee Orientation or skill-based refreshers, with an emphasis on storytelling, culture building and connection
Evaluate training effectiveness using learner feedback, participation metrics, and performance data to recommend ongoing improvements
Ensure all training materials reflect company values, tone, and design standards — creating consistency across all programs
Promote the use of digital learning tools, including videos, quizzes, and simulations, to engage different learning styles and environments
Identify emerging learning needs and propose creative solutions that support continuous development across the company. This will be through a mix of conference attendance, training groups, etc

What we offer

Paid vacations
company paid holidays
company joint funding of medical, dental, and vision insurance
life and disability plans to full-time employees
401k
gym membership reimbursement
use of company condominiums

Fulltime

Candidate Experience Specialist

The Candidate Experience Specialist will offer a standardized, exceptional candi...

Location

United States , Charlotte

Salary:

17.25 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills
able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Job Responsibility

Manage applicants in the post-offer process for an assigned area, advance applicants through the steps required for onboarding
Schedule Onboarding and New Employee Orientation (NEO) for new applicants by reviewing completed background screening (Backgrounds Complete) and “Ready for NEO” statuses in the Applicant Tracking System (iCIMS) and business intelligence tool (DOMO)
Contact candidates via phone, text, and email to confirm dates available for Orientation and send confirmation email to applicant via iCIMS
Review DOMO and ensure applicants are moving through the statuses
Update iCIMS statuses once applicant is scheduled via person profile
Post NEO to On-the-Job Training (OJT)
Provide work schedule to applicant
Make contact with site manager to ensure new hire has the correct information
Make final contact with employee to ensure first day is completed as scheduled
Perform the essential duties of the Onboarding Specialist in their absence

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Senior Employee Benefits Specialist

Allied Universal® is hiring a Senior Benefits Specialist. The Senior Benefits Sp...

Location

United States , Irvine

Salary:

24.00 - 28.00 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma or equivalent (e.g., GED)
Minimum of four (4) years of benefits administrative experience in a fast-paced environment
Knowledge of all pertinent federal and state regulations, filing and compliance requirements affecting employee benefits programs, including ERISA, ACA, COBRA, FMLA, ADA, Section 125, and DOL requirements
Ability to maintain sensitive information in a strictly confidential manner, exhibiting a high degree of ethics, professionalism and service orientation in all activities and all interactions with internal and external individual
Proactive problem solver and collaborative team player with strong attention to detail, flexibility, and initiative, exercising sound judgment and discretion while effectively operating with minimal supervision
Advanced proficiency in MS Office products (Word/Excel/PowerPoint/Outlook), and Internet and website navigation
analytical and technical support in the delivery of benefit administration
Outstanding verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player
Willingness to take direction and critical feedback, and adapt to improve skills and effectiveness with a positive attitude
Must be able to manage multiple priorities and meet deadlines while maintaining attention to detail and handling stressful situations calmly and professionally in a fast-paced environment

Job Responsibility

Assist with benefits administration of group benefits programs (group health, dental, vision, short-term and long-term disability, life insurance and flexible spending plans) on a daily basis, including monitoring and researching weekly benefit deduction changes and updates
Serve as a subject matter expert and primary point of contact for employee benefit inquiries, providing high-quality service and support to colleagues and HR teams by resolving complex or escalated matters and assisting employees through the benefits hotline during open enrollment and other peak periods
Perform quality checks and audits to ensure accurate benefits data and compliance adherence, support compliance testing and annual audits, and investigate and resolve significant, complex, or unusual issues raised by management or colleagues
Serve as a liaison between colleagues and carriers, handing or facilitating requests for contribution adjustments, refunds, or other administrative changes
Act as liaison for all insurance carriers and third-party administrators for employee eligibility, claim and plan coverage inquiries, providing accurate and timely responses. Coordinates directly with third party administrators to research and resolve issues
Lead the implementation, testing, and maintenance of new and existing carriers EDI files with internal and external teams
Support both automated and manual benefits processes while documenting and maintaining detailed administrative procedures for all assigned benefit responsibilities, including upkeep of the benefits website and share drive to ensure accurate and accessible information
Assist with annual open enrollment activities, including the timeliness of elections to carriers, as well as the annual ACA reporting process by gathering data from third-party administrators, audits, research, and answering employees’ questions
Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, qualifying life event changes, beneficiaries, disability, accident and death claims, and National Support Orders, Employee and Wage verifications, maintain group benefits database and update employee records
Assist with special projects assigned by management team

What we offer

Medical, dental, vision, retirement plan, basic life, AD&D, and disability insurance
Eight paid holidays annually, five sick days, and four personal day
Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Fulltime

Employee Onboarding Specialist

The Onboarding Specialist will be the primary proctor of the New Employee Orient...

Location

United States , Fort Wayne

Salary:

18.75 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills
able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Job Responsibility

Prepare for New Employee Orientation (NEO) daily
ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
Proctor NEO
review welcome kit, verify Form I-9 documents, administer drug tests
Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
Complete employer section of Form I-9 documents
Update iCIMS – ensure all required iForms are complete
Advance new hire in WinTeam (WT)
Update required fields in WT
Enter compliance codes

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly
Quarterly Bonus Potential

Fulltime

Specialist, Engineering Program Management

At Bombardier, we design, build and maintain the world’s peak-performing aircraf...

Location

Canada , Dorval

Salary:

Not provided

Bombardier

Expiration Date

Until further notice

Requirements

Hold a university degree in engineering or business administration
At least 8 years of experience
Over 8 years’ experience in program or project management
Possess initiative, are results driven, and have the desire to make decisions
Possess superior communication skills (written & spoken) and the ability to influence at different levels of the organization
Can work under pressure and still deliver on commitments
Have strong project management experience, team leadership skills as well solid analytical, planning, and problem-solving abilities
Must be pro-active, results oriented and innovative with a strategic vision and a view to business improvements
Have in-depth knowledge of aircraft development and production
Can coordinate and lead effective meetings and presentations

Job Responsibility

Provide day-to-day leadership and oversight to cross-functional teams and set program priorities
Own the development and management of the strategies, schedules and budget of your project portfolio
Identify key Program assumptions, risks and issues and provide the necessary planning and leadership to bring to resolution
Present project schedules, business cases, and program updates at regular reviews with senior management
Establish and track metrics to monitor performance and progress, prepare status reports and modify schedules and plans as required
Define and maintain a governance calendar and ensure Program milestones are achieved on schedule and within budget
Develop and implement control mechanisms to capture costs and monitor program performance
Identify opportunities to ensure program objectives are met within budget
Initiate / lead special case studies
Escalate to the appropriate level of management as needed

What we offer

Insurance plans (Dental, medical, life insurance, disability, and more)
Competitive base salary
Retirement savings plan
Employee Assistance Program
Tele Health Program

Fulltime

Bookkeeper/Office Manager

We are seeking a skilled and organized Bookkeeper/Office Manager to oversee fina...

Location

United States , Brooklyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Three Years Proven experience as a Bookkeeper, Office Manager, or similar role
Strong knowledge of bookkeeping principles, accounting procedures, and office management practices
Proficient in QuickBooks, Microsoft Office Suite, and other relevant productivity tools
Excellent communication and organizational skills
Ability to multitask and manage competing priorities effectively
Strong analytical mindset and attention to detail
Associate’s degree or higher in Accounting, Business Administration, or a related field

Job Responsibility

Maintain and process financial records, including accounts payable, accounts receivable, payroll, and tax filings
Reconcile bank and credit card statements on a regular basis
Prepare financial reports and assist with budgeting and forecasting activities
Ensure compliance with financial regulations and standards
Manage invoicing processes and follow up on outstanding payments to maintain cash flow integrity
Oversee office operations, ensuring smooth day-to-day activities such as scheduling, supplies inventory management, and vendor coordination
Act as the point of contact for employee queries, office protocols, and administrative support
Implement and maintain organizational systems to improve office efficiency
Coordinate with external partners, including IT support, HR specialists, facilities managers, and vendors, as needed
Aid in onboarding procedures and maintain personnel files

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Manager & Employee Experience Specialist

Novidea

Location:
Israel

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 10, 2025

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