Office Manager & Employee Experience Specialist Job at Novidea

Office Manager & Employee Experience Specialist

We are looking for a proactive and people-oriented Office & Employee Experience ...

Location

Israel

Salary:

Not provided

Novidea

Expiration Date

Until further notice

Requirements

2+ years of experience of operational and preferably HR related roles (HR operations, Employee Experience Specialist, Talent Acquisition etc)
High-level English, both written and spoken - Must
Strong organizational and multitasking abilities, with a hands-on approach
Excellent interpersonal and communication abilities
Passionate about creating an outstanding employee experience with a deep understanding of the importance of care, detail, and personal touch in making people feel valued
Creative thinking with a can-do approach from initiative to execution
Self motivated, independent and proactive team player
Proficiency in office software (e.g., Google Workspace, Excel skills, Canva, Microsoft Office Suite)
Ability to thrive in a fast-paced environment and manage multiple priorities
Problem-solving mindset with attention to detail

Job Responsibility

Oversee the day-to-day operations of the office in Israel, ensuring a smooth, efficient and a welcoming work environment
Plan and execute the annual employee experience program and budget — including company events, holidays, happy hours, employee recognition, and personal milestones
Add a personal touch to the employee journey, making sure small details and office needs are taken care of, while also surprising and delighting employees
Be the welcoming face of the office: greet visitors and ensure new employees have a welcoming and organized onboarding experience
Manage office logistics and supplies, including kitchen and office equipment
Build and maintain strong relationships with external vendors and service providers (e.g., building services, cleaning, food providers, etc.)
Collaborate with our global offices to align employee experience activities worldwide
Combine the company’s employee experience program with our employer branding initiatives
Manage community relations and volunteering activities
Track and report office and experience-related expenses, and work with Finance on budget management

Fulltime

Employee Experience Specialist

Vention is looking for an Employee Experience Specialist. The team is responsibl...

Location

Poland , Warsaw

Salary:

5000.00 PLN / Month

Vention

Expiration Date

Until further notice

Requirements

1+ year of experience in office management, HR administration, events, or people operations
Strong organizational skills and ability to manage multiple tasks in a dynamic environment
A proactive mindset and willingness to take initiative
Creativity and curiosity—you're always thinking how things could work better
A people-oriented attitude and positive energy
Good communication skills and confidence working with different stakeholders
Comfortable working with confidential information
Experience with MS Office (Outlook, Excel, Word, PowerPoint)
Experience supporting events, employee initiatives, or similar activities
Language level: English - B1, Polish - B1, Russian or Ukrainian language - C1

Job Responsibility

Coordinate employee benefits and wellbeing initiatives, including communication with external providers
Support and co-create internal events, team activities, and engagement initiatives
Manage corporate merchandise processes (ordering, tracking, distribution)
Act as a go-to contact for employees regarding benefits, events, and workplace-related topics
Collaborate with internal teams and external partners to ensure smooth day-to-day operations
Support budget tracking, invoices, and basic financial documentation related to employee initiatives
Prepare and share clear internal communication about benefits, programs, and activities
Proactively identify opportunities to improve employee experience and suggest new ideas
Take ownership of selected initiatives and drive them end-to-end

What we offer

EDU corporate community (300+ members): tech communities, interest clubs, events, a small R&D lab, a knowledge base, and a dedicated AI track
Licenses for AI tools: GitHub Copilot, Cursor, and others
Private medical care with LuxMed
Kafeteria MyBenefit credits for stores, restaurants, and cafés
Access to a Multisport membership to stay active
Glasses reimbursement program
Referral bonuses for bringing in new talent

Fulltime

Staffing Specialist - Candidate Experience Specialist

The Candidate Experience Specialist will offer a standardized, exceptional candi...

Location

United States , Milwaukee

Salary:

23.18 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills
able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Job Responsibility

Manage applicants in the post-offer process for an assigned area, advance applicants through the steps required for onboarding
Schedule Onboarding and New Employee Orientation (NEO) for new applicants by reviewing completed background screening (Backgrounds Complete) and “Ready for NEO” statuses in the Applicant Tracking System (iCIMS) and business intelligence tool (DOMO)
Contact candidates via phone, text, and email to confirm dates available for Orientation and send confirmation email to applicant via iCIMS
Review DOMO and ensure applicants are moving through the statuses
Update iCIMS statuses once applicant is scheduled via person profile
Post NEO to On-the-Job Training (OJT)
Provide work schedule to applicant
Make contact with site manager to ensure new hire has the correct information
Make final contact with employee to ensure first day is completed as scheduled
Perform the essential duties of the Onboarding Specialist in their absence

What we offer

medical
dental
vision
401k
PTO
life insurance
AD&D
disability insurance
Eight paid holidays annually
five sick days

Fulltime

Candidate Experience Specialist - Hiring Specialist

Allied Universal® is hiring a Candidate Experience Specialist. The Candidate Exp...

Location

United States , Honolulu

Salary:

20.00 - 24.00 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills
able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Job Responsibility

Manage applicants in the post-offer process for an assigned area, advance applicants through the steps required for onboarding
Schedule Onboarding and New Employee Orientation (NEO) for new applicants by reviewing completed background screening (Backgrounds Complete) and Ready for NEO statuses in the Applicant Tracking System (iCIMS) and business intelligence tool (DOMO)
Contact candidates via phone, text, and email to confirm dates available for Orientation and send confirmation email to applicant via iCIMS
Review DOMO and ensure applicants are moving through the statuses
Update iCIMS statuses once applicant is scheduled via person profile
Post NEO to On-the-Job Training (OJT)
Provide work schedule to applicant
Make contact with site manager to ensure new hire has the correct information
Make final contact with employee to ensure first day is completed as scheduled
Perform the essential duties of the Onboarding Specialist in their absence

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company's 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

New

Facilities and Office Specialist

The Facilities & Office Specialist supports the day-to-day operations of ASI's s...

Location

United States , Denver

Salary:

42360.00 - 64228.00 USD / Year

Autonomous Solutions

Expiration Date

Until further notice

Requirements

2+ years of experience in office administration, office management, facilities coordination, workplace operations, hospitality, or related experience
Experience coordinating vendors, supplies, schedules, and workplace services
Strong organizational skills with the ability to manage multiple priorities and requests
Excellent interpersonal skills with a positive, customer-service-focused mindset
Ability to support employees, visitors, and vendors professionally
Strong written and verbal communication skills
Experience with Microsoft Office, Google Workspace, or similar business applications
Ability to identify workplace needs and proactively solve problems
Comfortable working independently and creating structure in a growing environment

Job Responsibility

Manage daily office operations to ensure a clean, organized, and professional workplace environment
Serve as the primary point of contact for facility-related requests and coordinate appropriate solutions
Coordinate with external vendors and service providers for facility maintenance, repairs, supplies, and workplace needs
Support reception responsibilities including visitor coordination, employee assistance, and general office communication
Manage workplace hospitality activities including coordinating lunches, meetings, events, and employee experiences
Maintain inventory and ordering of office supplies, facility supplies, cleaning products, and other workplace resources
Coordinate new hire onboarding logistics including workspace preparation, access badges, and facility orientation support
Manage employee access needs including key fobs, security systems, and coordination with access control vendors
Coordinate conference rooms, visitor needs, and internal office logistics
Maintain facility-related documentation, vendor information, and operational records

What we offer

401k with employer match
Generous HSA contribution
Employee Stock Ownership Plan
PTO, Paid Holidays, and Flextime
ASI covers 90% of employee medical plan costs

Fulltime

Finance Operations & Office Specialist

We are looking for a highly organized and proactive Finance Operations & Office ...

Location

Portugal , Lisbon

Salary:

Not provided

Powerdot

Expiration Date

Until further notice

Requirements

2–5 years of experience in Finance Operations, Office Management, Accounts Payable, Shared Services, Administrative Operations, or a similar role
Experience with employee expenses, supplier data, office operations, administrative support, or internal service request processes
Previous experience using Jira or another ticketing/workflow management tool is a strong advantage
Experience using Confluence, SharePoint, Notion, or another documentation tool is considered a plus
Experience with ERP systems or expense management platforms is considered a plus
Strong organizational and planning skills
High attention to detail and accuracy
Ability to manage multiple tasks, requests, and stakeholders at the same time
Good analytical skills and ability to work with operational KPIs and reports
Strong communication skills and service-oriented mindset

Job Responsibility

Manage day-to-day office operations and ensure a positive workplace environment
Coordinate office maintenance, repairs, and facility-related activities
Manage relationships with office suppliers and service providers
Oversee office procurement, including supplies, equipment, and workplace services
Monitor and manage the central office budget, ensuring spending remains within approved limits
Support office improvement initiatives and workplace optimization projects
Provide administrative support to the Finance team and other internal stakeholders when required
Support the organization of internal documents, shared folders, templates, and recurring administrative records
Coordinate meeting logistics, travel arrangements, internal events, and other operational requests
Follow up on administrative tasks to ensure they are completed accurately and on time

What we offer

Health insurance
Gym membership
Flexible hours
Annual offsite
English training
Free office snack
Special discounts to charge your car
Private health insurance coverage
Gym membership to help you stay active
Flexible working hours: you own your time

Fulltime

Candidate Experience Specialist

Allied Universal® is hiring a Candidate Experience Specialist. The Candidate Exp...

Location

United States , Honolulu

Salary:

20.00 - 24.00 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills
able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Job Responsibility

Manage applicants in the post-offer process for an assigned area, advance applicants through the steps required for onboarding
Schedule Onboarding and New Employee Orientation (NEO) for new applicants by reviewing completed background screening (Backgrounds Complete) and “Ready for NEO" statuses in the Applicant Tracking System (iCIMS) and business intelligence tool (DOMO)
Contact candidates via phone, text, and email to confirm dates available for Orientation and send confirmation email to applicant via iCIMS
Review DOMO and ensure applicants are moving through the statuses
Update iCIMS statuses once applicant is scheduled via person profile
Post NEO to On-the-Job Training (OJT)
Provide work schedule to applicant
Make contact with site manager to ensure new hire has the correct information
Make final contact with employee to ensure first day is completed as scheduled
Perform the essential duties of the Onboarding Specialist in their absence

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company's 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Candidate Experience Specialist

Allied Universal® is hiring a Candidate Experience Specialist. The Candidate Exp...

Location

United States , Mount Laurel

Salary:

20.00 - 22.00 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills
able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Job Responsibility

Manage applicants in the post-offer process for an assigned area, advance applicants through the steps required for onboarding
Schedule Onboarding and New Employee Orientation (NEO) for new applicants by reviewing completed background screening (Backgrounds Complete) and 'Ready for NEO' statuses in the Applicant Tracking System (iCIMS) and business intelligence tool (DOMO)
Contact candidates via phone, text, and email to confirm dates available for Orientation and send confirmation email to applicant via iCIMS
Review DOMO and ensure applicants are moving through the statuses
Background Check Completed (and no driving) > Schedule for NEO
3rd Party BG Check > Review BG and see if complete, Schedule for NEO if completed
Ready for NEO > Those who have previously been reached for NEO but haven't responded yet Outreach again
NEO Scheduled > Confirm with candidate their NEO arrival, ensure no further questions from candidate
Background Check Initiated > This candidate has not completed BG invitation, touch base and offer to help them complete it
Background Under Review > Has the Criminal History card been sent/completed, may need a follow up with HR or Candidate

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company's 401(k) plan
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

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Office Manager & Employee Experience Specialist

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