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Office Manager & Assistant to the CEO

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Assessfirst

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

As our Office Manager in New York, you’ll play a central role in making our New York office a welcoming, well-functioning, and vibrant place to work. You’ll manage all things related to office life, team events, and onboarding — while also supporting Yves, our CEO & Co-founder, with select administrative and logistical tasks.

Job Responsibility:

  • Be the go-to person for anything office-related in New York: space, supplies, snacks, maintenance, comfort, and daily well-being
  • Manage relationships with all office vendors and service providers (cleaning, deliveries, snacks, utilities, security, etc.): pay suppliers, review invoices, and reconcile receipts
  • Monitor office budgets and expenses, and track receipts or invoices when needed
  • Welcome all new teammates & prepare their welcome kits, badges, computers, and any role-specific tools before their arrival
  • Coordinate first-day onboarding with the HR team: organise a breakfast & first lunch
  • Organize offboarding logistics when team members leave, taking the lead of our platform (Justworks)
  • Own the monthly payroll process for the US team: review timesheets, bonuses, and ensure data accuracy in collaboration with Justworks and the finance team
  • Manage employee benefits administration, including healthcare, insurance, and any other perks or coverage programs, ensuring timely enrollment, changes, and renewals
  • Plan and execute local team events: afterworks, communal lunches, team buildings, holiday parties, and more, ensuring everyone feels included and connected
  • Support the organization of company-wide events (e.g. annual seminar), including travel logistics if needed
  • Prepare and deliver a monthly financial report for the NY office (expenses, budgets, forecasts)
  • Propose and manage cash optimization strategies, including short-term treasury placements and liquidity tracking
  • Collaborate with our external accountant to ensure timely tax filings, payroll declarations, and proper record-keeping
  • Maintain relationships with banking partners and ensure smooth account operations
  • Support bookkeeping and documentation for audit and compliance needs
  • Coordinate travel arrangements, event participation, and other logistics linked to the CEO
  • Manage a wide range of delegated administrative and financial tasks with high attention to detail and timely execution
  • Ensure the CEO remains focused on strategic priorities
  • Proactively manage the CEO’s calendar, optimizing for focus, productivity, and alignment with business priorities
  • Act as the main point of contact for external accountants, legal advisors, and financial partners regarding filings, reporting, and compliance
  • Support the organization and oversight of executive-level investment activity and documentation, in close coordination with relevant advisors
  • Assist with the preparation and submission of corporate and administrative declarations.

Requirements:

  • 3 years of experience in an office manager, admin, or EA role — ideally in a start-up or fast-paced environment
  • adaptation skills and flexibility to accompany and implement change in a constantly evolving scaleup
  • strong interpersonal skills: warm, trustworthy, and great at creating a positive vibe
  • tech-savvy and quick to learn new tools (Google Workspace, Notion, Slack, etc.)
  • eligible to work in the U.S.
What we offer:
  • Top tier earnings: competitive salary range, with bonuses and stock options
  • 100% covered health insurance with Aetna including Dental and Vision
  • Global work culture: at least one visit per year to work from our stylish Paris office
  • Work remotely up to 2 days per week
  • 25 days of PTO + federal holidays
  • Commuter benefits: pre tax dollars deducted from paycheck
  • 401k Plan: with a 2% employer match, 2 years graded vesting
  • Team building
  • Cooptation bonus
  • Afterworks, Team lunches

Additional Information:

Job Posted:
January 04, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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