Office Manager and Administrative Assistant

• Organizes and prioritizes large volumes of information
• Maintains and handles various records, files, and internal documentation
• Data management, including document scanning and data entry
• Sorts and distributes mail
• Creates letters and other routine documents
• Performs various administrative tasks for executives and staff in the Littleton office
• Answers phone, takes message or answers routine and non-routine questions, and routes specific questions to the appropriate Company spokesperson or representative
• Maintains office supplies inventory, ordering, and replenishing supplies
• Maintains oversight of kitchen, kitchen supplies, coffee, etc.
• Oversees janitorial and other office contractors
• Supports special projects and ad hoc initiatives as needed
• Provide routine reports on work activities and projects.
• Work with the Company’s personnel, consultants, and external support teams as necessary.

• Bachelors or Associates degree or equivalent, or relevant certificate
• Minimum five years’ experience in a professional office environment (small office experience preferred)
• Detail oriented, with strong organizational skills and ability to manage multiple priorities independently
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to apply common sense understanding to carry out instructions furnished in written or oral form
• Ability to maintain good working relationships with co-workers, supervisor, management, and department head staff
• Driver’s license and insurance-eligible driving record
• Ability to communicate in person, over the phone and by e-mail with staff and others
• Proficient in a variety of computer software applications in word processing, spreadsheets and data entry. (MS Word, Excel, etc.)
• Able to organize and file documents and records both electronically and physically

Law office experience a plus, but not required

• health insurance coverage under either a health savings account (HSA) or flexible spending account (FSA) health insurance plan with a generous portion of premiums for the employee/spouse/dependents paid by the Company
• vision and dental insurance coverage with a generous portion of premiums for the employee/spouse/dependents paid by the Company
• basic life insurance coverage
• employee assistance program
• short term disability benefit
• long term disability benefit
• 401(k) for eligible employees with Company matching, with eligibility based on at least six-month full-time service before the annual enrollment dates, which occur on January 1 and July 1
• up to 120 hours annually of paid time off (PTO), accruing each two-week pay period
• Potential for discretionary bonus under the Company’s short-term incentive plan (STIP)