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Office Management Manager

https://www.randstad.com Logo

Randstad

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Location:
Japan , Tokyo

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

6000000.00 - 9000000.00 JPY / Year
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Job Description:

Our Client seeking an experienced Office Management Manager to oversee administration, HR coordination, and finance operations for a growing Japan office of an international organization.This position plays a critical role in ensuring efficient, compliant, and well-organized business operations. The role serves as a central liaison between internal stakeholders, external vendors, and professional service providers.

Job Responsibility:

  • Manage relationships with vendors, landlords, and external business partners related to office operations, procurement, and facility management
  • Coordinate with outsourced professionals including legal advisors and labor/social insurance specialists
  • Support corporate registration matters and ensure compliance in collaboration with regional legal teams
  • Lead or coordinate major operational initiatives such as office relocation, IT transitions, and banking changes
  • Oversee day-to-day office operations including storage management and procurement of supplies
  • Manage IT equipment inventory and maintain accurate records
  • Safeguard and administer company official seals and important corporate documentation
  • Coordinate employee onboarding and offboarding processes, including required statutory filings through payroll and social insurance vendors
  • Review monthly payroll reports and vendor invoices for accuracy
  • Support a compliant and employee-friendly work environment, including leave management, annual medical check-ups, and related HR administration
  • Monitor adherence to internal policies, regulations, and employee handbook guidelines
  • Prepare monthly financial documentation for submission to external accounting firms and regional finance teams, including bank reconciliations, fund requests, payment summaries, and forecast updates
  • Support annual budgeting and periodic reforecast activities
  • Manage corporate bank accounts, including account setup, fund transfers, and internal approval workflows
  • Prepare and submit required banking documentation
  • Coordinate documentation for corporate tax filings with external accountants
  • Execute required tax and statutory payments as necessary

Requirements:

  • Bachelor’s degree in Business Administration, Accounting, HR, or related field preferred
  • Minimum 5 years of experience in office management, administration, HR coordination, or finance operations
  • Strong understanding of Japanese business regulations and compliance requirements
  • Experience working in a multinational or regional reporting environment is highly desirable
  • Strong organizational skills with high attention to detail
  • Ability to manage multiple functions independently in a small-to-mid-sized office setting
  • Professional communication skills in Japanese and working-level English preferred
  • High level of integrity and discretion in handling sensitive information

Nice to have:

  • Experience working in a multinational or regional reporting environment is highly desirable
  • Professional communication skills in Japanese and working-level English preferred
What we offer:
  • 健康保険
  • 厚生年金保険
  • 雇用保険
  • 土曜日
  • 日曜日
  • 祝日
  • 賞与 Negotiable

Additional Information:

Job Posted:
March 10, 2026

Expiration:
April 25, 2027

Employment Type:
Fulltime
Work Type:
On-site work
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