Office Management Manager Job at Randstad (Tokyo)

Job Description

Our Client seeking an experienced Office Management Manager to oversee administration, HR coordination, and finance operations for a growing Japan office of an international organization.This position plays a critical role in ensuring efficient, compliant, and well-organized business operations. The role serves as a central liaison between internal stakeholders, external vendors, and professional service providers.

Job Responsibility

Manage relationships with vendors, landlords, and external business partners related to office operations, procurement, and facility management
Coordinate with outsourced professionals including legal advisors and labor/social insurance specialists
Support corporate registration matters and ensure compliance in collaboration with regional legal teams
Lead or coordinate major operational initiatives such as office relocation, IT transitions, and banking changes
Oversee day-to-day office operations including storage management and procurement of supplies
Manage IT equipment inventory and maintain accurate records
Safeguard and administer company official seals and important corporate documentation
Coordinate employee onboarding and offboarding processes, including required statutory filings through payroll and social insurance vendors
Review monthly payroll reports and vendor invoices for accuracy
Support a compliant and employee-friendly work environment, including leave management, annual medical check-ups, and related HR administration
Monitor adherence to internal policies, regulations, and employee handbook guidelines
Prepare monthly financial documentation for submission to external accounting firms and regional finance teams, including bank reconciliations, fund requests, payment summaries, and forecast updates
Support annual budgeting and periodic reforecast activities
Manage corporate bank accounts, including account setup, fund transfers, and internal approval workflows
Prepare and submit required banking documentation
Coordinate documentation for corporate tax filings with external accountants
Execute required tax and statutory payments as necessary

Requirements

Bachelor’s degree in Business Administration, Accounting, HR, or related field preferred
Minimum 5 years of experience in office management, administration, HR coordination, or finance operations
Strong understanding of Japanese business regulations and compliance requirements
Experience working in a multinational or regional reporting environment is highly desirable
Strong organizational skills with high attention to detail
Ability to manage multiple functions independently in a small-to-mid-sized office setting
Professional communication skills in Japanese and working-level English preferred
High level of integrity and discretion in handling sensitive information

Nice to have

Experience working in a multinational or regional reporting environment is highly desirable
Professional communication skills in Japanese and working-level English preferred

What we offer

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Office Management Manager

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