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Office Management & Field Operations Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Millbrae

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Robert Half has an exciting temp to hire position for one of our top clients in Millbrae. Our client is seeking a highly organized, proactive, and detail-oriented Office Management & Field Operations Administrative Assistant to provide critical support across office operations and executive level field leadership. This is an exciting opportunity for an administrative professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and takes pride in creating efficient systems that keep teams running smoothly. This role offers a unique blend of office management, executive support, event coordination, and operational administration, making it ideal for someone who enjoys both people-facing responsibilities and behind-the-scenes problem-solving.

Job Responsibility:

  • Provide direct support to the Executive Assistant and Bay Area Group Leaders
  • Oversee daily office operations, ensuring a professional, organized, and welcoming workplace environment
  • Manage office deliveries, kitchen inventory, vendor coordination, and workspace upkeep
  • Support reception duties, light phone coverage, and shared workspace resources such as copier stations
  • Coordinate office meeting logistics for trainings, team meetings, employee events, and social gatherings
  • Arrange catering, facility setup, and post-event cleanup services as needed
  • Process invoices and manage vendor communications for office-related services and utilities
  • Assist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatherings
  • Support onboarding for new hires and interns by tracking materials, equipment, and first-day readiness
  • Provide direct administrative support to the Division VP of Field Operations
  • Partner with senior leaders, including Field VPs and Directors, to coordinate schedules and priorities
  • Manage travel arrangements including flights, accommodations, and meeting logistics
  • Coordinate executive leadership visits, business meetings, and strategic planning sessions
  • Prepare reports by gathering, reviewing, correcting, and analyzing data
  • Collaborate with business development and marketing teams on presentations and materials for leadership meetings
  • Organize meeting agendas, attendance tracking, document sharing, and follow-up action items
  • Record and distribute leadership meeting minutes

Requirements:

  • Proven experience in administrative support, office management, or executive coordination roles
  • Exceptional organizational and multitasking abilities
  • Strong attention to detail and commitment to accuracy
  • Excellent written and verbal communication skills
  • Ability to handle confidential and sensitive information with discretion
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, SharePoint, and OneNote
  • Strong problem-solving mindset with the ability to prioritize effectively
  • Collaborative, team-oriented approach with a customer-service mindset
  • Confidence in reviewing invoices, questioning discrepancies, and ensuring accountability
  • Adaptability and willingness to support evolving business needs
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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