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Randstad Logo Randstad · Office Administration

Office Management Assistant (with Front Desk duties)

Luxembourg, Luxembourg · Job Posted June 29, 2026
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Job Description

Are you a proactive, highly organized professional who loves being the energetic pivot of an office? Do you thrive in a premium corporate environment where no two days are the same? We are currently seeking a versatile Office Management Assistant (with Front Desk duties) (M/F/X) for one of our top-tier clients in the Luxembourg financial sector. This is a crucial role blending day-to-day office management, facilities coordination, administrative finance support, and high-end corporate reception.

Job Responsibility

  • Act as the main point of contact for external providers (maintenance, IT, cleaning, office catering)
  • Ensure smooth daily operation of the premises and take a proactive facility management approach
  • Manage office supplies, handle incoming/outgoing mail, and maintain impeccable office presentation
  • Coordinate internal logistics for executive lunches, team events, and important board meetings
  • Assist with provider invoice processing, creating purchase orders, and tracking payments for the accounting team
  • Ensure secure archiving, scanning, and organization of highly confidential legal and financial documents
  • Provide high-level administrative support (expenses, corporate travel bookings)
  • Provide a premium corporate welcome to high-profile international clients and visitors
  • Manage the switchboard, filter incoming calls, and coordinate meeting room bookings and logistics
  • Ensure top-tier security and confidentiality compliance at the entrance

Requirements

  • Previous experience in an office assistant, hospitality, or corporate reception role (ideally within the financial, legal, or professional services sector)
  • Excellent communication skills in French and English (written and spoken)
  • Strong proficiency in MS Office (Word, Excel, Outlook)
  • Outstanding multitasking abilities
  • A proactive solution-oriented mindset
  • High emotional intelligence
  • Absolute commitment to discretion and confidentiality

Nice to have

  • Knowledge of invoice management or CRM tools is a plus
  • Any other language (German, Luxembourgish) is a strong asset
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