Office / Facilities Manager

• Ensuring the office runs smoothly on a daily basis, maintaining a well‑organised, high‑functioning workspace
• Acting as the go‑to liaison for building management, cleaning teams, security, contractors, and service providers
• Managing access control and operational processes within a secure environment
• Handling maintenance requests, coordinating repairs, and overseeing routine servicing
• Supporting small improvements, space planning, and occasional office enhancement projects
• Maintaining stock levels, managing suppliers, and ensuring best value for services
• Supporting internal meetings, team events, space setup, and general office logistics
• Overseeing front‑of‑house service providers and ensuring a professional welcome experience
• Assisting with physical office tasks such as deliveries, minor moves, and layout adjustments as needed
• Working closely with senior leaders on practical workplace needs
• Providing ad‑hoc operational or administrative support linked to the running of the office
• Representing the workplace function with professionalism and discretion

• Highly proactive and naturally takes ownership without waiting for direction
• Calm, polished, and confident when dealing with unexpected issues or multiple priorities
• Experienced in both office management and facilities responsibilities
• Comfortable engaging with senior stakeholders as well as contractors and suppliers
• Practical, solutions-led, and able to balance standards with efficiency
• Capable of creating structure and embedding best practices in a newly formed role
• Experienced in environments with high security or operational sensitivity (advantageous, not essential)
• Open to supporting more than one site occasionally (not frequent)
• Must be immediately available

Experienced in environments with high security or operational sensitivity

• Opportunity to become permanent
• High visibility working with the Global Head of Properties
• Opportunity to improve workplace operations and leave a lasting stamp