CrawlJobs Logo
360 Resourcing Solutions Logo 360 Resourcing Solutions · Office Administration

Office & Facilities Coordinator

United Kingdom, Abingdon 27000.00 - 32000.00 GBP / Year · Job Posted January 23, 2026
Apply Position
Job Link Share

Job Description

We are looking for a proactive and organised Office & Facilities Coordinator to help ensure our office runs smoothly and remains a safe, welcoming and productive environment for employees and visitors. This role plays a key part in day-to-day office operations, facilities management, health & safety and travel coordination, working closely with internal teams and external suppliers.

Job Responsibility

  • Being the first point of contact for visitors, creating a positive first impression of PMC
  • Managing the day-to-day office environment, facilities queries and internal requests
  • Coordinating visitors, meeting rooms, catering, deliveries and post
  • Liaising with the Business Park and external suppliers (maintenance, cleaning, facilities)
  • Managing office supplies, regular office checks and facilities-related quotes
  • Coordinating health and safety activity with our external provider
  • Maintaining records and actions from audits and risk assessments
  • Supporting Fire Wardens and First Aiders, including training and drills
  • Booking and managing on-site contractors and engineers
  • Supporting employee travel and accommodation requests, including visas where required
  • Maintaining accurate travel and facilities records and expenses
  • Managing petty cash, meter readings, invoices and general office administration
  • Supporting ad-hoc projects as needed

Requirements

  • Proactive, organised and comfortable taking ownership
  • A self-starter who enjoys making things run smoothly for others
  • Confident communicator with a professional and approachable manner
  • Comfortable working with multiple stakeholders and external suppliers
  • Strong attention to detail and ability to juggle priorities
360 Resourcing Solutions - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Office & Facilities Coordinator

8 matching positions

Office & Facilities Coordinator

We’re looking for a proactive, organised and people-focused Office & Facilities ...
Location
Location
United Kingdom , Edinburgh
Salary
Salary:
Not provided
emperor.works Logo
Emperor
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A friendly, confident communicator
  • A proactive attitude
  • Strong time-management skills
  • Excellent organisational skills and attention to detail
  • A willingness to learn and adapt as the role or office needs evolve
  • Embodies and champions our core values in every aspect of your work
Job Responsibility
Job Responsibility
  • Attending tenants’ meetings and representing the studio in shared building matters
  • Coordinating daily office operations and procedures to ensure efficiency and effectiveness
  • Running induction sessions for new starters and introducing them to our H&S platform and related training
  • Maintaining sufficient stocks of catering and general office supplies
  • Managing the overall appearance and cleanliness of the office, including all facilities (HVAC, photocopier, etc.)
  • Ensuring all equipment and services run smoothly
  • arranging servicing and upgrades when required
  • Overseeing recycling and waste management (glass, paper, card, tins, plastics, toner)
  • Coordinating supplier invoices and reconciling house costs
  • Ensuring compliance with Health & Safety standards and maintaining required staff training
  • Parttime
Read More
Arrow Right

Facilities / Office Coordinator

As the Receptionist / Facilities Coordinator, you will play a key role in the sm...
Location
Location
United Kingdom , Sutton
Salary
Salary:
27000.00 - 30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in reception, office administration, facilities, or front‑of‑house roles within a busy environment
  • Strong organisational skills with the ability to manage competing priorities
  • A professional, approachable manner with excellent communication skills
  • Proficient in Microsoft Office (Outlook, Teams, Word, Excel) and attention to detail
  • First Aid and Fire Warden qualified, or willing to undertake training
  • Proactive, solutions‑driven mindset with an interest in process improvement
Job Responsibility
Job Responsibility
  • Handle incoming enquiries via phone, email, and other communication channels
  • Greet and assist visitors, ensuring a professional and welcoming experience
  • Manage meeting room bookings and coordinate onsite catering
  • Support employees with travel arrangements and self‑service guidance
  • Maintain a clean, organised, and presentable reception and communal areas
  • Monitor office facilities to ensure compliance with Health and Safety standards
  • Respond promptly to facilities‑related queries from staff and visitors
  • Liaise with external vendors for maintenance, repairs, and cleaning services
  • Manage workstation allocation and hot‑desking arrangements across sites
  • Plan and deliver internal events, ensuring budgets and timelines are met
What we offer
What we offer
  • A permanent, full‑time role with opportunities for professional development
  • A supportive and collaborative working environment
  • Involvement in engaging initiatives and events that enhance workplace culture
  • Fulltime
Read More
Arrow Right

Part Time Office & Facilities Coordinator

Join our client, a leading organisation in the Transport & Logistics sector, as ...
Location
Location
United Kingdom , Watford
Salary
Salary:
19800.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven office management knowledge
  • Experience in multi-location organisations is a plus
  • Strong communication skills at all levels
  • Proactive with excellent planning abilities
Job Responsibility
Job Responsibility
  • Oversee office health & safety compliance
  • Manage relationships with landlords and local businesses
  • Collaborate with leaders on space requirements and capacity tracking
  • Handle all facilities management, including office supplies and equipment
  • Coordinate local & international courier services
  • Liaise with IT and service providers for top-notch support
  • Organise travel arrangements for team members
  • Welcome clients and manage office calls and visitors
What we offer
What we offer
  • 25 days annual leave
  • Pension plan
  • Access to healthcare benefits
  • Employee discount scheme on top brands
  • Opportunities for professional development
  • Parttime
Read More
Arrow Right

Facilities Coordinator / Administrative Coordinator

We are seeking a proactive and detail-oriented Facilities Coordinator / Administ...
Location
Location
United States
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • associate’s or bachelor’s degree preferred
  • 2+ years of experience in administrative, facilities, office coordination, or similar roles
  • Strong organizational and time-management skills
  • Ability to multitask and prioritize competing requests
  • Proficiency in Microsoft Office (Outlook, Word, Excel)
  • Strong communication and customer service skills
  • Comfortable working independently and problem-solving in real time
Job Responsibility
Job Responsibility
  • Coordinate maintenance, repairs, and service requests with vendors and building management
  • Monitor facility conditions and address issues related to safety, cleanliness, and functionality
  • Manage vendor relationships (janitorial, utilities, security, maintenance, office services)
  • Track service contracts, work orders, and facilities-related expenses
  • Support office moves, space planning, and workstation setups
  • Ensure compliance with safety procedures and company standards
  • Provide general administrative support to office leadership and teams
  • Answer phones, manage calendars, and coordinate meetings
  • Order and manage office supplies and inventory
  • Maintain records, files, and documentation (digital and physical)
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Sr Facilities Coordinator

We are looking for a Sr. Facilities Coordinator to help create an organized, wel...
Location
Location
United States , New York
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience in facilities coordination, office operations, workplace support, or a similar role
  • Ability to balance front desk responsibilities with hands-on facilities and administrative tasks in an on-site office environment
  • Strong organizational skills and close attention to detail when managing supplies, shipments, schedules, and shared spaces
  • Comfortable lifting and moving packages, preparing larger shipments, and assisting with freight or delivery coordination
  • Experience working with vendors, building management, or service providers to address maintenance and workplace needs
  • Familiarity with tools or systems such as CMMS, conference room coordination platforms, Computerized Maintenance Management Systems, or Kronos Timekeeping System
  • Clear communication skills and a team-oriented approach with a willingness to assist wherever needed
  • Ability to work on site five days per week with flexibility to support occasional events or office activities outside standard hours
Job Responsibility
Job Responsibility
  • Manage reception coverage by greeting visitors, handling deliveries, and providing day-to-day front desk support for the office
  • Keep workplace operations running efficiently by monitoring shared spaces, replenishing supplies, and responding to routine employee requests
  • Coordinate incoming and outgoing shipments, including courier arrangements, FedEx preparation, package tracking, and support for larger freight deliveries
  • Assist with workstation and onboarding setup to ensure new employees have the equipment and space they need on their first day
  • Perform regular walkthroughs to identify cleanliness, safety, or maintenance concerns and escalate issues to building management or service providers when needed
  • Support minor facilities troubleshooting and work with vendors, IT partners, or property management to resolve operational issues beyond basic repairs
  • Help maintain kitchens, conference rooms, bathrooms, and other common areas through light cleaning, organization, and dishwasher support as needed
  • Contribute to office events and internal gatherings by assisting with room setup, catering coordination, and on-site logistics
  • Maintain accurate records related to maintenance activity, supply inventory, shipments, work orders, and vendor services
  • Provide support for office moves, furniture setup, waste coordination, and space adjustments to meet changing workplace needs
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Office Coordinator

Join a powerhouse in the Australian construction industry! This is your chance t...
Location
Location
Australia , Sydney
Salary
Salary:
80000.00 - 90000.00 AUD / Year
https://www.randstad.com Logo
Randstad
Expiration Date
July 04, 2026
Flip Icon
Requirements
Requirements
  • Previous experience as an Office Administrator, Office Coordinator, Receptionist, Team Assistant, Personal Assistant or Executive Assistant
  • Previous experience with MS Office
  • A keen eye for detail and a passion for getting things right
  • Organised, proactive, and ready to take on new challenges
Job Responsibility
Job Responsibility
  • Being the friendly face of the office, welcoming guests in a warm manner
  • Taking the lead on booking domestic flights and accommodation
  • Providing calendar management to executives within the business
  • Assisting the team by coordinating meeting rooms and ensuring every space is set up
  • Bringing the team together by planning fun office events and social celebrations
  • Being the go to for facilities and workspace needs, ensuring everything is functional
What we offer
What we offer
  • Be part of a fun team that celebrates each other's success
  • Enjoy FREE parking onsite in Alexandria
  • Prime Alexandria location, with easy access to shops, cafes, and transport
  • Enhance your career with endless growth opportunities
  • Enjoy access to a Gym and Wellness Advisor onsite
  • Receive an extra days leave each month, totalling an extra 12 days per year
  • Fulltime
Read More
Arrow Right
New

Receptionist & Office Coordinator

Receptionist & Office Coordinator | Premium Financial Services Location: Sydney...
Location
Location
Australia , Sydney
Salary
Salary:
80000.00 - 90000.00 AUD / Year
https://www.randstad.com Logo
Randstad
Expiration Date
July 05, 2026
Flip Icon
Requirements
Requirements
  • Experience: A few years of dedicated corporate reception experience (financial, legal, or professional services highly regarded)
  • Presentation: Polished, professional presentation suited to a corporate environment
  • Teamwork: A genuinely collaborative mindset—you will be sharing this role, so open communication is essential
  • Attitude: Smart, engaged, and proactive, with a down-to-earth nature that fits a supportive team culture
Job Responsibility
Job Responsibility
  • Front of House: Provide a seamless, premium welcome for high-profile clients and visitors
  • Phone Coverage: Manage incoming calls efficiently, ensuring a professional and warm first point of contact
  • Facilities & Contractors: Coordinate office maintenance, liaise with building management, and oversee onsite contractors
  • Office Management: Maintain stock levels, order supplies, and ensure the front-of-house and meeting rooms are immaculate
  • Event Support: Assist with internal and external corporate events when required
What we offer
What we offer
  • super
  • Fulltime
Read More
Arrow Right
New

Facilities Coordinator

The Facilities Coordinator supports the day-to-day operations of a company’s fac...
Location
Location
United States , Oakland
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate’s or bachelor’s degree preferred
  • 1+ years of facilities, office administration, workplace operations, or related experience
  • Strong organizational and communication skills
  • Ability to manage multiple tasks and prioritize effectively
  • Proficiency with Microsoft Office and facility/work order systems
  • Customer service mindset and problem-solving ability
  • Knowledge of basic building operations and vendor coordination preferred
Job Responsibility
Job Responsibility
  • Coordinate daily facility operations across office or building locations
  • Submit and track maintenance and repair requests
  • Serve as a point of contact for building management, vendors, and service providers
  • Monitor office space, equipment, and common areas to ensure they are well maintained
  • Assist with office moves, workstation setups, and space planning
  • Manage inventory and ordering of office, kitchen, and facility supplies
  • Support health, safety, and security procedures and compliance requirements
  • Maintain records related to maintenance, service contracts, inspections, and facility requests
  • Help coordinate preventative maintenance schedules
  • Respond to employee facility-related questions and service requests
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right