Office & Facilities Assistant Job at Robert Half (New Brighton)

Facilities Attendant / Office Assistant

The Facilities Attendant keeps Sun's workplace in a clean and orderly condition....

Location

United States , Southfield

Salary:

Not provided

Sun Communities

Expiration Date

Until further notice

Requirements

High School Diploma or GED
6 months in prior facilities or office experience
Ability to understand and carry-out verbal and written instructions
Knowledge of standard methods and practices of janitorial duties
Ability to work independently as well as part of a team
Ability to follow safety procedures while performing duties
Ability to handle sensitive and/or stressful situations with tact, discretion and maintain confidentiality
Ability to at least lift 50 pounds
Basic computer proficiency including the ability to use email and internet
Demonstrated ability to interact well with others and provide exceptional customer service

Job Responsibility

Receives, sorts, and distributes incoming mail
collects outgoing mail for transfer to post office/delivery services
Accepts outside deliveries from logistics companies and ensures deliveries are taken to respective team members
Maintains office equipment by completing preventive maintenance, troubleshooting failures, calling for repairs, and monitoring equipment operation
Performs daily general cleaning of all conference rooms, kitchens, and common areas
ensures those areas remain presentable and organized, and adequate supply levels are maintained
Clean and wipe down hotel desks/offices daily, ensuring they remain presentable for use
Ensures workstations/desks are ready for new team members' first day and supplies new hire welcome kit
Maintains supplies by checking stock to determine inventory levels, anticipates requirements, places orders, verifies receipt, stocks items, and delivers supplies to necessary work areas
Assists with moving team members when workstation/desk moves are required

What we offer

Comprehensive Medical and Prescription coverage with 4 plan options
Comprehensive Dental and Vision Plans
On-Site Fitness Center
Voluntary Health and Dependent Care Reimbursement Accounts
Life, Accidental Death & Dismemberment Insurance and Dependent Life
Short and Long-Term Disability Coverage
401(k) Plan with Sun matching contribution
Employee Assistance Program
Identity Theft Insurance
Legal Assistance Plan

Fulltime

Personal Assistant & Office Manager

A fast-growing, people-focused organisation is looking for a highly organised an...

Location

United Kingdom , Surbiton

Salary:

40000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Personal Assistant supporting senior leaders or founders
Strong organisational skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
High level of discretion and professionalism
Proactive and solutions-focused approach
Strong Microsoft 365 skills (Outlook, Teams, Word, Excel, PowerPoint)
Approachable and people-focused manner

Job Responsibility

Full diary management including prioritisation and coordination
Inbox management, ensuring timely responses and escalation of priorities
Supporting senior leadership with travel bookings (UK and international), meetings, agendas, and follow-ups
Acting as a gatekeeper and managing access to leadership
Preparing and submitting expense claims and tracking spend
Coordinating onboarding for new starters, including IT, logistics, and induction schedules
Maintaining HR systems and ensuring data accuracy
Organising internal wellbeing sessions and staff activities
Arranging client gifts, hospitality, and corporate events
Handling ad hoc personal and business tasks as required

What we offer

Flexible working options
professional development
wellness classes (HIIT & yoga)
regular socials
supportive team culture

Fulltime

Executive Assistant / Office Manager

We’re seeking a proactive Executive Assistant to support senior leadership while...

Location

United States , Portola Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of Executive Assistant and/or Office Management experience
Strong organizational, communication, and multitasking skills
Proficient in Microsoft Office and calendar management tools
Discreet, dependable, and comfortable working independently

Job Responsibility

Manage complex executive calendars, meetings, and correspondence
Oversee office operations including supplies, vendors, and facilities coordination
Serve as point of contact for internal teams, visitors, and external partners
Support onboarding, office logistics, and special projects as needed

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Facilities Assistant

We are looking for a Facilities Assistant on an as need basis to provide hands-o...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in facilities, office support, workplace services, or a similar hands-on environment
Ability to remain on your feet for extended periods and perform physically active duties throughout the shift
Strong customer service and client-facing communication skills with a detail-oriented and approachable demeanor
Comfortable working in a reactive environment and adjusting priorities based on immediate workplace needs
Familiarity with facilities support tools or systems such as CMMS or other computerized maintenance management platforms
Experience supporting conference rooms, mailroom functions, or general office operations is preferred
Knowledge of waste removal, restocking processes, and kitchen or pantry maintenance tasks
Ability to maintain a neat, business-casual presentation appropriate for an office setting

Job Responsibility

Maintain office readiness by replenishing pantry, kitchen, and refrigerator supplies throughout the day
Support daily facility operations by removing waste, tidying common areas, and helping keep the workplace clean and presentable
Assist with event and meeting setup, including preparing conference rooms and restoring spaces after use
Handle mailroom and general office support tasks to ensure smooth day-to-day operations
Move deliveries, supplies, and boxes as needed while helping with light loading and unloading activities
Manage kitchen upkeep by clearing catering items, organizing supplies, and operating dishwashing equipment when required
Walk the office floor regularly to identify service needs and respond quickly to workplace requests
Interact effectively with clients, visitors, and employees while representing the workplace team in an experienced manner

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Seasonal Office Assistant

We are seeking a reliable and detail-oriented Seasonal Office Assistant to suppo...

Location

United States , Kahlotus

Salary:

17.60 - 26.35 USD / Hour

CHS Inc.

Expiration Date

Until further notice

Requirements

Knowledge of Office and Facilities Services
High School diploma or GED
Must meet minimum age requirement
Knowledge of Administrative Support
Proficient in Microsoft Office suite
Basic math skills
Strong communication skills both written and verbal
Ability to work extended hours during peak seasons to meet business needs
Ability to travel occasionally

Job Responsibility

Complete general administrative duties on time with high quality
Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel
Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems
Collect direct payments, reconcile credit card receipts, and prepare deposits
Coordinate truck freight schedules, weigh trucks and document information
Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation
Order office supplies and maintain a clean office
Schedule meetings, arrange facilities, logistics and catering and distribute meeting information
Assist in preparing presentations, organizational charts, phone lists, etc.
Provide clear communication with location managers, board members, and patrons

What we offer

Competitive total rewards package including base wage and, depending upon position, may include other earnings such as bonus, incentives and commissions
401(k) if eligibility requirements are met

Fulltime

Seasonal Office Assistant

We are seeking a reliable and detail-oriented Seasonal Office Assistant to suppo...

Location

United States , Kennewick

Salary:

17.60 - 26.35 USD / Hour

CHS Inc.

Expiration Date

Until further notice

Requirements

Knowledge of Office and Facilities Services
Must meet minimum age requirement
Knowledge of Administrative Support
Proficient in Microsoft Office suite
Basic math skills
Strong communication skills both written and verbal
Ability to work extended hours during peak seasons to meet business needs
Ability to travel occasionally

Job Responsibility

With supervision, complete general administrative duties on time with high quality
Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel
Coordinate truck freight schedules, weigh trucks and document information
Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation
Order office supplies and maintain a clean office
Provide clear communication with location managers, board members, and patrons
Prioritize work to meet all required timelines
Maintain a full understanding of company products and services
Work with sensitive material and maintain highest level of confidentiality and integrity
Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations

What we offer

401(k)

Office Assistant

Our client, a global insurance group located in Midtown, Manhattan is looking fo...

Location

United States , New York

Salary:

25.00 - 30.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Corporate office experience preferred
3+ years of business office or equivalent experience preferred
Experience supporting a professional office environment
Experience working with visitors, vendors, and senior leaders
Proficiency in Microsoft Outlook, Teams, Word, Excel
Experience with desk booking or visitor management systems preferred
Strong customer service orientation
Excellent communication skills
Ability to work independently
Professional demeanor and executive presence

Job Responsibility

Manage reception and visitor registration
Coordinate building access and security badges
Support conference room scheduling and meeting logistics
Order and maintain office pantry supplies
Coordinate catering and office events
Process incoming and outgoing mail and deliveries
Support onboarding activities and workspace setup
Coordinate facilities requests and vendor visits
Provide general administrative support to employees and senior leadership
Maintain a professional and organized office environment

Parttime

Office Assistant

We are looking for a detail-oriented Office Assistant to support daily operation...

Location

United States , Reno

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in administrative support, office coordination, reception, customer service, or a related office-based role
Strong written and verbal communication skills with the ability to interact professionally and warmly with diverse audiences
Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Ability to create or support newsletters, communications, presentations, and marketing materials
Strong organizational skills with careful attention to detail and accuracy in clerical and recordkeeping tasks
Comfortable learning new tools, systems, and office processes in a timely manner
Flexible and adaptable, with the ability to shift priorities and manage multiple responsibilities effectively

Job Responsibility

Greet visitors courteously, and provide dependable reception, answer inbound calls, and back-office support as needed
Coordinate front-office and administrative activities, including scheduling, correspondence, filing, document handling, and accurate data entry
Provide day-to-day support to the Property and Building Manager by organizing tasks, following up on action items, and assisting with operational coordination
Maintain calendars, arrange meetings, and help distribute timely internal and external communications to keep teams aligned
Assist with updating and refreshing newsletters, announcements, flyers, and other branded materials to support outreach and communication efforts
Prepare and revise PowerPoint presentations and slideshow materials for events, programs, and service-related needs
Check shared areas for brochure and resource availability, restocking materials as needed to ensure visitors and staff have current information
Track office and facility supply levels, assist with inventory counts, and maintain organized records for administrative resources
Assist with special events, cross-functional projects, and general office initiatives that support smooth daily operations across departments

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

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