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Office Facilities Administrative Manager

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Pinecrest

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

75000.00 - 80000.00 USD / Year
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Job Description:

Reputable organization under a corporate umbrella to a nationwide chain. Offers a great work culture where employees have stable careers and the ability to cultivate skills, excellent benefits and other perks! This opportunity manages the office facilities day-to-day operations interacting closely with leadership !

Job Responsibility:

  • Oversees all needs of the office Facility, and is the liaison between employees, executive leadership, building property management and external vendors
  • Ensures guests and employees a seamless experience and within day-to-day office operations
  • Routes incoming calls to the appropriate parties
  • Distributes mail and coordinates packages
  • Acts as the main point of contact and go-to for various questions and information
  • Prepares internal office communications such as notices, events and on procedures
  • Creates and improves upon handbook of processes through instructional documents
  • Manages compliance on fire drills to evacuations and other scenarios
  • Issues entry badges and parking including replacements
  • Stocks and replenishes kitchen supplies, keeping orderly lay out of inventory
  • Schedules reminders to perform and complete various facility routine tasks
  • Tracks and updates various spreadsheets, check-lists priorities and special projects
  • Corresponds with vendors or building property management and coordinates repairs or maintenance
  • Communicates with external vendors for various services, purchases, or repairs
  • Maintains all updated office certificates and business licenses
  • Plans special internal and external company events and seasonal holiday or birthday celebrations
  • Directly reports to Human Resources and supports on special projects and initiatives

Requirements:

  • 3-5 years of experience within Office Administration or managing an Office Facility
  • Collaboration with Building and Property Management
  • Successful with improving day-to-day office operations processes
  • Experience developing a handbook of office procedures
  • Proficiency with Microsoft Office suite
  • Bachelor's Degree in Business Administration or related
What we offer:
  • generous percentage of Medical paid for employee
  • 15 days PTO
  • paid Holidays
  • 401k with generous match
  • other insurance and other benefits

Additional Information:

Job Posted:
April 23, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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