Office Facilities Administrative Manager Job at Robert Half (Pinecrest)

Office Facilities Administrative Manager

Reputable organization under a corporate umbrella to a nationwide chain. Offers ...

Location

United States , Pinecrest

Salary:

75000.00 - 80000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

3-5 years of experience within Office Administration or managing an Office Facility
Collaboration with Building and Property Management
Successful with improving day-to-day office operations processes
Experience developing a handbook of office procedures
Proficiency with Microsoft Office suite
Bachelor's Degree in Business Administration or related

Job Responsibility

Manages the office facilities day-to-day operations interacting closely with leadership
Oversees all needs of the office Facility
Is the liaison between employees, executive leadership, building property management and external vendors
Ensures guests and employees a seamless experience
Routes incoming calls to the appropriate parties
Distributes mail and coordinates packages
Acts as the main point of contact and go-to for various questions and information
Prepares internal office communications such as notices, events and on procedures
Creates and improves upon handbook of processes through instructional documents
Manages compliance on fire drills to evacuations and other scenarios

What we offer

generous percentage of Medical paid for employee
15 days PTO
paid Holidays
401k with generous match
other insurance and other benefits
Bonus around 10%

Fulltime

New

Administrative Office Manager

The Administrative Office Manager performs administrative duties relating to per...

Location

United States , Manhattan

Salary:

20.67 - 23.55 USD / Hour

Kansas State University

Expiration Date

Until further notice

Requirements

Associate’s Degree
Four or more years of office management experience
education can be substituted for experience.

Job Responsibility

Onboards new part-time employees by guiding them through the process of completing the required forms and information to input into the HRIS and Time and Leave systems.
Responsible for part-time event staff payroll approval and accounting of hours charged to 100+ events per year. This is accomplished by daily monitoring of the University’s Time & Leave system to track various event hours and daily hours for Athletics Operations ensuring accuracy of electronic timecard punches and correct coding of hours.
Creates requested purchase order forms for the Athletic Operations unit ensuring accurate information, correct account coding and setting the document up for the correct electronic approval process.
Assists with the department’s key control management. Ensuring the Athletics Operations office is aware of employee start and end dates to make sure department keys are issued and returned in a timely manner.
Completes all other administrative duties as requested by Associate Athletic Director of Event Operations, Sr. Associate Athletic Director of Facilities and/or Director of Human Resources in order to meet the needs of the department.
Other duties as assigned

What we offer

Excellent medical, dental and vision health plans
Very competitive retirement plan
Generous earned vacation and sick leave plans
Parental leave plan
Employer paid term life insurance
Employer paid accidental death and dismemberment insurance
Employer paid long term disability insurance
Paid KSU designated holidays

Fulltime

Facilities & Office Manager

Facilities & Office Manager role overseeing the smooth day-to-day running of a C...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a Facilities Manager, Building Manager, or Office Manager role with strong facilities responsibilities
Solid understanding of building systems, contractor management, and H&S compliance
Confident in managing budgets, suppliers, and service contracts
Strong leadership skills with experience managing or mentoring a small team
Proactive, adaptable, and calm under pressure with strong problem-solving ability
Excellent communication skills with the ability to build relationships

Job Responsibility

Oversee the daily running of building systems including HVAC, electrical, plumbing, fire safety, and security
Demonstrate strong working knowledge of building services and controls including BMS, FCUs, HVAC systems
Monitor and optimise building performance through BMS data
Work closely with external contractors, engineers, and service providers
Oversee cleaning, janitorial, and building services
Respond to maintenance issues and facilities-related emergencies
Coordinate building inspections and planned preventative maintenance
Manage access control, building security procedures, and emergency protocols
Lead space planning, office moves, and reconfigurations
Support sustainability initiatives and implement energy-saving measures

Fulltime

Office and Facilities Manager

The Office and Facilities Manager serves as the lead for the effective and safe ...

Location

United Kingdom , Derby

Salary:

34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Line manage the central administration and reception team, including volunteers
Recruit, induct and train new members
conduct 1:1s and proactively monitor performance
Schedule and oversee monthly team meetings
Oversee the day-to-day running of the offices, ensuring they are clean, secure and well-maintained
Arrange planned preventative maintenance and coordinate reactive repairs with contractors and suppliers
Manage security arrangements including key/fob distribution, alarm systems, and access control
Liaise with landlords as needed
Monitor and manage utilities usage, seeking opportunities for cost and energy savings
Maintain accurate records of compliance inspections, incidents, and maintenance reports

Job Responsibility

The Office and Facilities Manager serves as the lead for the effective and safe running of all premises, ensuring an optimal working environment for all stakeholders including clients and visitors

What we offer

Equal-opportunities employer
Inclusive environment
Support for reasonable adjustments

Fulltime

Office and Facilities Manager

The Office and Facilities Manager serves as the lead for the effective and safe ...

Location

United Kingdom , Derby

Salary:

34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Line management experience
Recruitment and training experience
Performance monitoring skills
Facilities management knowledge
Health & safety compliance experience
Risk assessment proficiency
Equipment and asset management skills

Job Responsibility

Line manage central administration and reception team
Oversee day-to-day running of offices
Arrange planned preventative maintenance
Manage security arrangements
Liaise with landlords
Monitor utilities usage
Maintain compliance records
Ensure safe environment for stakeholders
Conduct risk assessments
Coordinate fire safety procedures

Fulltime

Office and Facilities Manager

The Office and Facilities Manager serves as the lead for the effective and safe ...

Location

United Kingdom , Burton-On-Trent

Salary:

34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Line management experience
Recruitment and training experience
Performance monitoring skills
Facilities management knowledge
Maintenance coordination
Security management
Utilities monitoring
Risk assessment experience
Fire safety procedures knowledge
Health & Safety compliance

Job Responsibility

Line manage central administration and reception team
Oversee day-to-day running of offices
Arrange planned preventative maintenance
Manage security arrangements
Liaise with landlords
Monitor utilities usage
Maintain compliance records
Ensure safe environment for stakeholders
Conduct risk assessments
Coordinate fire safety procedures

Fulltime

Office and Facilities Manager

The Office and Facilities Manager serves as the lead for the effective and safe ...

Location

United Kingdom , Derby

Salary:

34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Line management experience
Recruitment and training experience
Performance monitoring skills
Facilities management knowledge
Maintenance coordination experience
Security management skills
Utilities monitoring experience
Health & Safety compliance knowledge
Risk assessment experience
Fire safety coordination

Job Responsibility

Line manage central administration and reception team
Oversee day-to-day office operations
Arrange planned preventative maintenance
Coordinate reactive repairs with contractors
Manage security arrangements and access control
Liaise with landlords
Monitor utilities usage and seek cost savings
Maintain compliance inspection records
Conduct risk assessments
Coordinate fire safety procedures and emergency evacuation

Fulltime

Office Manager (Bilingual Mandarin)

We are seeking a highly organized and proactive Bilingual Mandarin Office Manage...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Must be bilingual in Mandarin and English
5+ years of office management, administrative, or operations experience
Strong verbal and written communication skills
Proficiency with Microsoft Office Suite
Excellent organization, problem-solving, and time management abilities
Ability to work independently and handle multiple priorities

Job Responsibility

Manage day-to-day office operations and administrative functions
Serve as a point of contact for internal staff, vendors, and visitors
Coordinate office supplies, equipment, and facility needs
Schedule meetings, maintain calendars, and support leadership as needed
Assist with onboarding, document management, and internal communications
Prepare reports, track expenses, and help support basic budgeting activities
Translate verbal and written communications in Mandarin and English when needed
Ensure office policies and procedures are followed efficiently

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training
access to top jobs
competitive compensation and benefits

Fulltime

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Office Facilities Administrative Manager

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