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Vibe Logo Vibe · Office Administration

Office & Experiences Manager

United States, New York 130000.00 - 160000.00 USD / Year · Job Posted February 21, 2026
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Job Description

The Vibe team is a passionate, competitive bunch focused on one thing: allowing any marketer, any brand, of any size, to advertise on TV in under 5 minutes. We think fast, act fast, grow fast so advertisers can safely and precisely reach TV audiences, the largest digital audience in the US. Vibe achieved profitability just 18 months post-launch. We’re growing fast - our goal is to 2.5x revenue in 2026. We’re a small, high-performing team that values clarity, speed, and execution. We move with Urgency, experiment relentlessly, and strive for Impact. As the Office & Experiences Manager, you are the architect of our daily environment and the heartbeat of our culture. Reporting directly to our NYC-based Chief People Officer, you will ensure our Flatiron HQ and Paris hub aren't just offices, but high-performance centers where people do the best work of their lives.

Job Responsibility

  • Oversees daily office facilities in NYC to ensure a functional, high-standard workspace
  • Directs maintenance, cleaning, and office vendors to uphold premium office conditions
  • Coordinates workspace allocations and layout plans to optimize our people’s impact
  • Manages office security systems and safety protocols to protect our people and assets
  • Run an engaging onboarding journey to accelerate new hire ramp-up and retention
  • Organizes high-impact company events and activities to drive engagement
  • Oversees community outreach programs to build Vibe’s brand presence
  • Manages internal communication channels to distribute key information
  • Optimizes travel arrangements for global events to ensure seamless team mobility
  • Controls office-related budgets and expenses to maximize ROI on culture spending

Requirements

  • You have managed operations for an office of at least 100+ people in a high-growth tech environment
  • You have managed office searches and office move projects to completion
  • You have designed and executed a structured onboarding program for at least 50+ hires per year
  • You have professional experience managing vendors and negotiating service contracts
  • You have coordinated complex logistics for company-wide events (200+ attendees)

Nice to have

  • Experience managing a distributed or international office footprint (e.g., US and Europe)
  • Experience using internal comms tools like Slack, Notion, or specialized HRIS platforms
  • Fluency in French

What we offer

  • Comprehensive medical, dental, and vision insurance
  • 401(k) plan with company matching
  • Unlimited PTO to recharge and reset
  • Paid parental leave for maternity and paternity
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