Office Experience Coordinator

• Be the first point of contact for employees, visitors, and deliveries
• Ensure meeting rooms, communal areas, and workspaces are tidy, stocked, and ready for use
• Manage office supplies, stationery, refreshments, and snacks
• Coordinate building access, contractors, cleaners, and maintenance issues
• Support facilities management, including liaising with landlords, managing lease-related matters, and monitoring service charges
• Handle light administrative duties, including post, invoices, and records
• Assist with onboarding logistics for new starters (desk setup, welcome packs, office inductions)
• Welcome guests and visitors, ensuring a seamless experience
• Provide general office support for employees and respond to day-to-day queries
• Support the impelentation of health and safety standards in the office
• Act as a Fire Mashal, First Aider and Mental Health First Aider (certifications desirable but not cumpolsory – Valtech will support training where required)
• Plan and organize office events, team gatherings, celebrations, and wellness initiatives
• Collaborate with the Diversity & Inclusion team on company events and initiatives
• Coordinate catering, meeting logistics, and social activities to foster a positive office culture

• Excellent organisational and time management skills
• Previous experience in office coordination, facilities management, or administration
• Strong organizational and multitasking skills with attention to detail
• Excellent communication and interpersonal abilities to engage with employees, clients, vendors, and visitors
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook, PowerPoint) and familiarity with office management systems
• A proactive and problem-solving mindset with the ability to work independently and as part of a team
• A positive, community-focused attitude with a passion for creating a great office experience

Health & Safety, Fire Marshal, First Aid, and/or Mental Health First Aid certifications are desirable but not essential