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HVEA Engineers Logo HVEA Engineers · Construction

Office Engineer

United States, New York Metro area and Hudson Valley region · Job Posted December 09, 2025
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Job Description

HVEA Engineers is seeking an Office Engineer to work on construction projects in the New York Metro area and Hudson Valley region. The role supports the Resident Engineer/Project Manager and involves a wide range of administrative and compliance tasks for transportation infrastructure projects.

Job Responsibility

  • Support Resident Engineer/Project Manager with the preparation and maintenance of construction schedules
  • Initiate, prepare, review, track, post and distribute RFI’s and change orders
  • Receive, prepare, review, process, forward and track status of NYSDOT submittals
  • Maintain all NYSDOT MURK compliant record keeping
  • Process material’s acceptance letters
  • Maintain organized and detailed construction files, project records and logs
  • Oversee and review daily field inspector reports
  • Track, document and manage project issues and conditions
  • Attend project meetings and record meeting minutes
  • Prepare monthly project status reports
  • Assist Project Manager/Resident Engineer with payment requisition review
  • Assist in project close-out activities including the resolution of potential claims
  • Track and process all contract payments including fuel, asphalt and steel adjustments
  • EEO compliance reporting, DBE and trainee requirements
  • Prepare and reconcile cost plus records
  • Review, analyze and make recommendations for contractor claims
  • Establish and maintain shop drawings, working drawings and submittals
  • Review and monitor contractor payroll and insurance documentation
  • Prepare final documents. Ensuring project documentation is processed in timely manner and is retrievable
  • Other duties as assigned

Requirements

  • High school diploma or GED
  • 5+ years of relevant Office Engineer experience
  • Proficiency in Microsoft Office with the ability to manipulate and edit data and create reports
  • Knowledgeable of NYSDOT construction plans, specifications and estimate preparation, review processing and compliance requirements for construction projects
  • Knowledgeable of construction materials, methods and procedures
  • Excellent communication (written and oral) and interpersonal skills
  • Experience working with contract documents and construction plans and specifications
  • Ability to work independently with minimal supervision
  • Strong time management skills and excellent attention to detail
  • Strong client relationship management expertise
  • A personal vehicle is required for traveling to field office

Nice to have

  • NYSDOT and/or Locally Administered Federal Aid Project Experience
  • Bachelor’s degree in Engineering or a related field from an ABET/EAC accredited program
  • Proficiency and experience using NYSDOT software applications including Site Manager
  • Specialty knowledge of transit, bridge, roadway, utility or transportation work
  • Proficiency and experience using APPIA construction management software

What we offer

  • Comprehensive group health, dental, vision, short term disability, long term disability and life insurance coverage
  • A variety of voluntary benefits
  • Opportunity for professional growth and advancement including tuition reimbursement
  • Paid time off
  • Eleven Company paid holidays
  • 401K retirement plan
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