Office & Employee Experience Manager Job at Optimove (Tel Aviv)

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Office Manager & Employee Experience Specialist

Novidea is an insurance technology company solving the toughest challenges faced...

Location

Israel

Salary:

Not provided

Novidea

Expiration Date

Until further notice

Requirements

2+ years of experience of operational and preferably HR related roles (HR operations, Employee Experience Specialist, Talent Acquisition etc)
High-level English, both written and spoken - Must
Strong organizational and multitasking abilities, with a hands-on approach
Excellent interpersonal and communication abilities
Passionate about creating an outstanding employee experience with a deep understanding of the importance of care, detail, and personal touch in making people feel valued
Creative thinking with a can-do approach from initiative to execution
Self motivated, independent and proactive team player
Proficiency in office software (e.g., Google Workspace, Excel skills, Canva, Microsoft Office Suite)
Ability to thrive in a fast-paced environment and manage multiple priorities
Problem-solving mindset with attention to detail

Job Responsibility

Oversee the day-to-day operations of the office in Israel, ensuring a smooth, efficient and a welcoming work environment
Plan and execute the annual employee experience program and budget — including company events, holidays, happy hours, employee recognition, and personal milestones
Add a personal touch to the employee journey, making sure small details and office needs are taken care of, while also surprising and delighting employees
Be the welcoming face of the office: greet visitors and ensure new employees have a welcoming and organized onboarding experience
Manage office logistics and supplies, including kitchen and office equipment
Build and maintain strong relationships with external vendors and service providers (e.g., building services, cleaning, food providers, etc.)
Collaborate with our global offices to align employee experience activities worldwide
Combine the company's employee experience program with our employer branding initiatives
Manage community relations and volunteering activities
Track and report office and experience-related expenses, and work with Finance on budget management

Fulltime

Employee Experience & Office Manager

A growing healthcare organization is hiring an Employee Experience & Office Mana...

Location

United States , Escondido

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of office management, HR coordination, or operations experience
Healthcare, medical group, or professional services experience preferred
Strong leadership, communication, and organizational abilities
Experience with Microsoft Office Suite and HRIS platforms
Ability to manage multiple priorities in a fast-paced environment
Bachelor's degree preferred but not required

Job Responsibility

Coordinate employee onboarding and orientation programs
Plan employee recognition events, trainings, and engagement initiatives
Assist with recruiting coordination and workforce support activities
Serve as a resource for employee questions and office-related concerns
Manage office operations, facilities coordination, and vendor relationships
Oversee office budgets, supply management, and administrative processes
Support executive leadership with reporting and project coordination
Develop and maintain office policies and operational procedures
Coordinate company meetings, training sessions, and special events
Assist with HR compliance documentation and recordkeeping

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office Manager & Employee Experience

Coralogix is a modern, full-stack observability platform transforming how busine...

Location

Israel , Ramat Gan

Salary:

Not provided

Coralogix

Expiration Date

Until further notice

Requirements

Full-time, on-site position (5 days a week)
3 years of experience in event or production management, or fast-paced Hi-Tech company
Strong execution skills, attention to detail, and the ability to stay calm and focused under pressure
A can-do attitude, team player with zero ego, and lots of energy
Creativity and passion for creating exceptional employee experiences
Excellent English skills (both spoken and written)
May include occasional travel abroad as part of company events

Job Responsibility

Manage the day-to-day operations of the office and ensure smooth functioning at all times
Build and maintain relationships with vendors and service providers (cleaning, catering, parking, maintenance, etc.)
Handle office logistics, supplies, and facilities needs proactively
Ensure the office environment is welcoming, well-maintained, and reflects our company culture
Plan and execute company events from start to finish - happy hours, holiday celebrations, gifts, team-building activities, and company-wide gatherings
Coordinate quarterly company offsites abroad, including logistics, travel, and on-site execution
Partner with the Employee Experience & Operations Manager to strengthen company culture and internal communications

Fulltime

Office Experience Manager

Position at Ezra. Job Role: Office Experience Manager. Location: NYC – Onsite (5...

Location

United States , New York

Salary:

Not provided

LHH

Expiration Date

Until further notice

Requirements

Experience in office management, retail/hospitality management or in a similar role
Strong administrative, communication and organizational skills
High levels of attention to detail
Ability to multi-task and prioritize effectively
Ability to manage your time and be proactive

Job Responsibility

Manage the office on a day-to-day basis including greeting visitors, managing deliveries, and maintaining general office equipment and supplies
Working closely with our cleaning contractors to ensure our office space always remains clean, tidy and looking tip top
Organize regular social activities (team lunches, celebrations, wellness initiatives, volunteering, etc.) to strengthen connection and belonging
Create a welcoming, inclusive office atmosphere that encourages collaboration, creativity, and employee engagement
Facilities management, arrange repairs for any faults, repairs, or maintenance to be dealt with as quickly as possible
Own the health & safety and fire procedures
Maintain our office services through third party vendors and be the key point of contact
Support the team with IT issues in the office, escalating to IT
Act as an ambassador of company culture, partnering with global Office Managers to share ideas and initiatives
Support HR initiatives by assisting with employee engagement projects, onboarding activities, training sessions, and internal communications

What we offer

Your Own World-class coach to help you grow personally and professionally
Coaching for Friends and family because coaching is a gift worth passing on
Charity Days to support the causes close to your heart
Learning Budget to fuel your curiosity
Weekly Wellbeing Hour just for you
Regional benefits of Health, Dental, and Vision Insurance, 401k and many more
A welcoming place to do your best work. Comfortable, collaborative and inclusive… and dog-friendly too

Fulltime

Assistant Manager – Talent & Employee Experience

This role owns hiring execution and employee lifecycle experience from interview...

Location

India , Mumbai

Salary:

Not provided

Emeritus

Expiration Date

Until further notice

Requirements

3–6 years of experience in Talent Acquisition / HR Generalist / Employee Lifecycle roles
Strong follow-up discipline and documentation skills
Comfortable working with senior stakeholders and faculty
High ownership mindset
Structured, detail-oriented, and reliable

Job Responsibility

Own hiring execution from interview coordination through joining
Manage interview scheduling, panel coordination, and candidate communication
Track feedback closure and maintain live hiring trackers
Coordinate reference checks and selection documentation
Ensure offer documentation and joining checklist completion
Support international hiring coordination including documentation and timelines
Own Day 1 onboarding process
Coordinate with Admin/IT for system access, ID cards, onboarding readiness
Ensure first-week formalities are completed
Act as first point of contact for employee queries related to onboarding

Fulltime

Office Manager

We are looking for an experienced Office Manager to oversee day-to-day administr...

Location

United States , Manassas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of administrative or office management experience in a detail-oriented setting
Ability to work onsite Monday through Friday in Manassas, Virginia
Strong background in general office administration, scheduling, and daily operational support
Experience handling accounts payable tasks, including invoice processing and record maintenance
Proficiency with Microsoft Office applications for communication, reporting, and document preparation
Strong customer service skills with the ability to manage issues calmly and effectively

Job Responsibility

Direct daily office activities to promote efficient workflows and strong coordination across departments
Provide administrative support to executive leadership, including assistance with workforce-related operations for more than 150 employees
Review, prepare, and process invoices accurately while helping maintain organized financial documentation
Assist with project-based assignments by tracking tasks, organizing materials, and supporting deadlines
Respond to and help resolve customer service concerns in a thoughtful and timely manner
Maintain confidential files, preserve accurate records, and support compliance activities such as audit preparation
Oversee front office functions, including reception coverage, communication flow, and general administrative support
Monitor office inventory and arrange purchases to ensure supplies and essential materials remain stocked

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Office Manager

We are looking for an organized and proactive Office Manager to support executiv...

Location

United States , Westfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3 to 5 years of experience in executive support, office management, or a similar administrative operations role
Bachelor’s degree in Business Administration, Facilities Management, or a related field is preferred
Demonstrated ability to coordinate multiple assignments at once while adjusting to changing deadlines and business needs
Strong written and verbal communication skills with the ability to work effectively with executives, employees, and external partners
Experience supporting vendor relationships, office services, or workplace operations is preferred
High level of professionalism, sound judgment, and discretion when working with leadership information
Proficiency with Microsoft Office tools, including Excel and PowerPoint, along with confidence preparing reports, presentations, and administrative documentation

Job Responsibility

Oversee executive schedules by arranging meetings, managing calendar changes, and helping leaders stay aligned on urgent priorities
Plan and coordinate business travel, including domestic and international itineraries, lodging, and related logistics
Prepare for board and leadership gatherings by organizing materials, scheduling sessions, and confirming meeting details
Support company events and internal meetings through coordination of timing, room setup, and food service arrangements
Manage relationships with office service providers such as cleaning and maintenance vendors to help ensure consistent workplace support
Respond to facility and office service needs, follow up on open requests, and escalate concerns when timely resolution is needed
Assist with workplace organization and office space usage to support day-to-day employee needs and a functional environment
Monitor routine office-related expenses and help track vendor effectiveness and service quality
Handle general administrative tasks such as maintaining office supplies, supporting reception coverage, processing expense documentation, and preparing business presentations

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Office Manager

We are looking for an entry-level Office Manager to create a welcoming and atten...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an office, reception, customer service, or administrative support role is preferred
Strong interpersonal skills with the ability to interact effectively with clients, employees, and visitors
Detail-oriented presentation and a dependable approach to front-office responsibilities
Excellent organizational skills and the ability to manage multiple tasks in a fast-paced onsite environment
Availability to work onsite five days per week during regular business hours

Job Responsibility

Welcome visitors and clients with a courteous, attentive approach and ensure a positive front-office experience
Coordinate meeting logistics by preparing conference spaces, organizing materials, and assisting with scheduling needs
Maintain an orderly and efficient office environment by supporting day-to-day administrative and workplace operations
Respond to general inquiries from employees and guests, providing timely assistance or directing requests to the appropriate contact
Support benefits administration activities, including basic coordination related to employee benefit programs and documentation
Assist with processes connected to COBRA, leave of absence tracking, and other benefits-related administrative tasks as needed
Help manage office coverage during standard onsite hours and ensure the reception area remains presentable throughout the day
Contribute to a high level of customer service by handling interactions with care, discretion, and attention to detail

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in our company 401(k) plan

Fulltime

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Office & Employee Experience Manager

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