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Office Coordinator

alterdomus.com Logo

Alter Domus

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

30.00 - 35.00 USD / Hour
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Job Description:

We are looking for a dynamic and meticulous Office Coordinator to become part of our New York team. In this role, you will serve as the primary contact for our executive leadership and distinguished clients, playing a critical part in delivering an outstanding workplace experience and ensuring smooth day-to-day operations.

Job Responsibility:

  • Manage the front desk and visitor experience for an office of 30+ employees, C-suite executives, and high-profile clients
  • Professionally greet and welcome all visitors, create guest badges, manage sign-in procedures, and ensure a seamless arrival experience
  • Sort and distribute mail, manage inbound package deliveries and outbound FedEx shipping
  • Monitor break room and conference room supplies and cleanliness
  • Monitor office equipment and supplies, maintain inventory and report ordering requirements
  • Coordinate meeting requirements, including catering deliveries, and meeting supplies
  • Assist internal groups with event-planning coordination
  • Welcome new team members including I9 and helping with first day task of getting computer set up

Requirements:

  • At least 1 year of experience in a customer-service or professional office environment
  • Responsive, friendly, professional, and proactive communication approach
  • Excellent written and verbal communication skills
  • High proficiency and accuracy in data entry and use of Microsoft Office Suite (i.e. Word, Excel and Outlook)
  • Deadline-driven and highly organized workstyle with exceptional attention to detail
  • Ability to quickly learn new concepts and excel in a fast-paced, dynamic team
What we offer:
  • Support for professional accreditations
  • Flexible arrangements, generous holidays, plus an additional day off for your birthday
  • Continuous mentoring along your career progression
  • Active sports, events and social committees across our offices
  • 24/7 support available from our Employee Assistance Program
  • The opportunity to invest in our growth and success through our Employee Share Plan
  • Plus additional local benefits depending on your location

Additional Information:

Job Posted:
April 23, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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