Office Coordinator Job at Alter Domus (Saint Helier)

Office Coordinator

Alter Domus

Location:
Jersey , Saint Helier

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Alter Domus is currently seeking a new Administrative Assistant to join our Office team. As an Office Coordinator, you will be the first point of contact for our employees and office building suppliers and contractors ensuring a professional and welcoming environment. The role involves managing and coordinating all related building and office operations, handling administrative tasks, invoices, notices, planning and communication and ensuring a smooth and professional service.

Job Responsibility:

Cover and oversee reception desk and support an office of 100+ employees
Professionally answer phones, provide assistance, take messages and transfer calls
Sort and distribute mail, manage inbound package deliveries and outbound couriers/ shipping
Monitor break room and conference room supplies and cleanliness
Monitor office equipment and supplies, maintain inventory and report ordering requirements
Coordinate meeting requirements, including catering deliveries, and meeting supplies
Assist internal groups with event-planning coordination
Manage and report all maintenance duties, incidents, repairs with contractors, suppliers and quotations
Manage the office BCP, fire warden duties and emergency response procedures
Coordinate meetings and reporting issues with the Landlord and Their building Management
Monitor and report compliance checks and annual testing procedures and compliance in AD database system
Coordinate with IT and IT issues
Prepare welcome packs for new joiners and perform on-boarding team member experience
Support the group facilities team in reporting on ESG, energy, and utilities data
Communicate effectively with all team members and management within the office
Ensure the day to day office runs efficiently and smoothly

Requirements:

At least 2 years of experience in a customer service or professional office environment
Responsive, friendly, professional, and proactive communication approach
Excellent written and verbal communication skills
High proficiency and accuracy in data entry and use of Microsoft Office Suite (i.e. Word, Excel, MS Teams and Outlook)
Ability to visit multiple office areas, and run errands locally
Deadline-driven and highly organized workstyle with exceptional attention to detail
Ability to quickly learn new concepts and excel in a fast-paced, dynamic team environment

What we offer:

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Additional Information:

Job Posted:
May 14, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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