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Alter Domus Logo Alter Domus · Office Administration

Office Coordinator

Jersey, Saint Helier · Job Posted May 14, 2026
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Job Description

Alter Domus is currently seeking a new Administrative Assistant to join our Office team. As an Office Coordinator, you will be the first point of contact for our employees and office building suppliers and contractors ensuring a professional and welcoming environment. The role involves managing and coordinating all related building and office operations, handling administrative tasks, invoices, notices, planning and communication and ensuring a smooth and professional service.

Job Responsibility

  • Cover and oversee reception desk and support an office of 100+ employees
  • Professionally answer phones, provide assistance, take messages and transfer calls
  • Sort and distribute mail, manage inbound package deliveries and outbound couriers/ shipping
  • Monitor break room and conference room supplies and cleanliness
  • Monitor office equipment and supplies, maintain inventory and report ordering requirements
  • Coordinate meeting requirements, including catering deliveries, and meeting supplies
  • Assist internal groups with event-planning coordination
  • Manage and report all maintenance duties, incidents, repairs with contractors, suppliers and quotations
  • Manage the office BCP, fire warden duties and emergency response procedures
  • Coordinate meetings and reporting issues with the Landlord and Their building Management
  • Monitor and report compliance checks and annual testing procedures and compliance in AD database system
  • Coordinate with IT and IT issues
  • Prepare welcome packs for new joiners and perform on-boarding team member experience
  • Support the group facilities team in reporting on ESG, energy, and utilities data
  • Communicate effectively with all team members and management within the office
  • Ensure the day to day office runs efficiently and smoothly

Requirements

  • At least 2 years of experience in a customer service or professional office environment
  • Responsive, friendly, professional, and proactive communication approach
  • Excellent written and verbal communication skills
  • High proficiency and accuracy in data entry and use of Microsoft Office Suite (i.e. Word, Excel, MS Teams and Outlook)
  • Ability to visit multiple office areas, and run errands locally
  • Deadline-driven and highly organized workstyle with exceptional attention to detail
  • Ability to quickly learn new concepts and excel in a fast-paced, dynamic team environment

What we offer

  • Support for professional accreditations such as ACCA and study leave
  • Flexible arrangements, generous holidays, plus an additional day off for your birthday
  • Continuous mentoring along your career progression
  • Active sports, events and social committees across our offices
  • 24/7 support available from our Employee Assistance Program
  • The opportunity to invest in our growth and success through our Employee Share Plan
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