Office Coordinator Job at Adyen (Mexico City)

New

Office Coordinator

We are seeking a highly organized and dependable Office Coordinator to join our ...

Location

United States , Salinas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 2 years of experience in administrative support, office coordination, operations support, compliance support, or a related environment
Experience with accounting-related tasks such as accounts payable, accounts receivable, invoice processing, or record reconciliation
Strong data entry skills with excellent accuracy and attention to detail
Ability to manage multiple priorities and meet deadlines in a busy, deadline-driven environment
Strong written and verbal communication skills
detail oriented
Discretion and the ability to handle sensitive and confidential information
Valid California driver’s license and ability to pass required background screening
Flexibility to work varying start times between 8:00 AM and 10:00 AM

Job Responsibility

Enter and maintain client and program information in internal systems with a high level of accuracy
Track task assignments, deadlines, attendance records, and required supporting documentation across multiple workflows
Review records for completeness before final submission and flag missing information, delays, or discrepancies to the Program Manager
Maintain organized logs for active and completed work and assist with preparing reports for internal distribution
Upload, label, and organize documentation so records remain accessible, accurate, and audit-ready
Support reconciliation efforts by comparing records across systems, documenting discrepancies, and tracking issues through resolution
Monitor referrals, scheduling activity, attendance details, and document submission timelines from external partners and vendors
Assist with file reviews using established checklists to identify missing information and prepare materials for leadership review
Send timely follow-up communications regarding schedules, required paperwork, and approaching deadlines
Keep shared files, logs, and tracking tools up to date to support smooth day-to-day operations

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

New

Office Coordinator

We are looking for a detail-oriented Office Coordinator to support daily operati...

Location

United States , West Palm Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in office coordination, administrative support, or a similar business support role
Prior experience working in a business office environment with regular front-desk or receptionist responsibilities
Demonstrated ability to coordinate meetings, catered lunches, and office events with strong attention to detail
Experience handling mail, shipping, courier services, and package processing for an office setting
Strong organizational skills with the ability to manage multiple priorities and follow through on tasks independently
Strong communication skills and a welcoming, approachable manner when interacting with staff and visitors
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
High school diploma required
notary certification is a plus but not required

Job Responsibility

Greet employees, guests, vendors, and delivery personnel warmly and maintain a welcoming front-office presence
Keep the workplace orderly and fully functional by addressing facility needs, submitting maintenance requests, and following up on office issues
Prepare desks and materials for new hires, including workstation setup and welcome items
Organize internal meetings, lunches, and office events by handling room arrangements, catering, and day-of logistics
Support executives and team members with hospitality needs, including beverage service and dining reservations when needed
Oversee office inventory by ordering supplies, snacks, coffee, and other essential items to keep operations running smoothly
Manage incoming and outgoing mail, package distribution, courier shipments, and shipping supply coordination
Reconcile receipts and company card purchases accurately for expense reporting and accounts payable submission
Assist with printing presentations, preparing documents, and mailing marketing or business materials for staff and leadership
Help uphold workplace safety procedures and provide additional administrative assistance to managers and executives as assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Office Coordinator

Currently, we are seeking a qualified Office Coordinator to work collaboratively...

Location

United States , Lacey

Salary:

25.00 - 30.00 USD / Hour

Sierra Pacific Industries

Expiration Date

Until further notice

Requirements

3 years' administrative, customer service, and accounts payable experience preferred
Excellent verbal and written communication skills
Proficient in Microsoft Outlook, Word, and Excel
Dependable, self-motivated, and organized
Professional demeanor with ability to work in a team environment
Ability to adapt to changing priorities and meet deadlines

Job Responsibility

Plan, organize, and coordinate shipping schedules
Communicate timely, professionally, and effectively with customers regarding scheduling and delivery of orders
Handle accounts payable, deposits, and incoming and outgoing mail
Review incoming orders per defined processes and procedures
Work with sales team in respects to order placements
Organize and maintain document files
Manage and maintain marketing material inventory
Manage and maintain office supply inventory for office and showrooms
Provide administrative support to the branch manager

What we offer

Excellent low-cost health benefits
Retirement plan with employer-paid contributions
Paid vacation and 10 holidays
Full Health Benefits Plan (including medical, dental, and vision) with low-cost premiums
401(k) with Company Match
Additional Retirement Contributions
Company-paid Life Insurance

Fulltime

Office Coordinator

Every day, we get opportunities to make a positive impact – on our colleagues, p...

Location

Turkey , Istanbul

Salary:

Not provided

Alfa Laval

Expiration Date

Until further notice

Requirements

Proven experience in an administrative, executive assistant, or office coordination role
Strong organizational and time management skills with the ability to prioritize effectively
Handle confidential information with a high level of discretion and maintain secure records and files
High level of discretion and confidentiality
Excellent communication skills, both written and verbal
Ability to work independently and use sound judgment
Proficiency in MS Office and standard business tools
Attention to detail and ability to manage multiple tasks simultaneously

Job Responsibility

Manage executive calendars, appointments, travel, and meeting logistics (rooms, hotels, transport, visas, documentation)
Support preparation of basic reports and presentation materials as required
Handle correspondence, inquiries, calls, and draft professional communications
Organize and support meetings, take minutes, and follow up on action items
Oversee reception and daily office operations, including urgent internal requests and printing coordination
Coordinate office services, supplies, and vendors (e.g., cleaning staff, business cards, materials)
Manage courier/postal services and support lead management follow-ups
Plan and execute internal/external events and logistics for management meetings

What we offer

A dynamic and collaborative work environment
Opportunities to grow and develop within the organization
Exposure to senior leadership and strategic processes
Participation in company events and initiatives

Fulltime

Office Coordinator

Join a Thriving Creative Company as an Office Coordinator! Are you a highly orga...

Location

United Kingdom , London

Salary:

32000.00 - 36000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised
People focused
Proactive
Enthusiastic
Experience in a fast-paced and creative environment

Job Responsibility

Welcoming visitors, coordinating deliveries, and creating a positive office experience for guests and team members
Ensuring shared office spaces, meeting rooms, and storage areas remain organised and presentable
Setting up meeting spaces and arranging refreshments when needed
Monitoring and ordering office supplies, kitchen essentials, and stationery
Liaising with external contractors and suppliers regarding office facilities and maintenance
Assisting with internal systems, access management, and general office administration tools
Providing day-to-day support with IT coordination and equipment setup for staff
Helping organise employee celebrations, team gifting, and company events
Supporting senior leadership with administrative and coordination tasks as required
Tracking office-related budgets, expenses, and supplier invoices

What we offer

30 days holiday
Day off for your birthday
Bonuses
Social events
Early finishes
Breakfast bar
Annual learning fund
Health & wellbeing platform
Private healthcare
Fitness fund

Fulltime

New

Office Coordinator

Are you looking for an exciting opportunity within a dynamic, warm, and professi...

Location

Canada , Westmount

Salary:

20.00 - 24.00 CAD / Hour

Randstad

Expiration Date

August 28, 2026

Requirements

Functional bilingualism (French and English) is essential for this role, as you will handle calls, visitors, and internal communications with English-speaking team members
Previous experience in customer service, reception, or administrative support is an asset (motivated junior profiles are welcome)
Comfortable with basic computer navigation and the MS Office suite (specifically Outlook for emailing)
Excellent interpersonal skills, resourcefulness, punctuality, and a strong sense of organization

Job Responsibility

Call Management: Professionally answer incoming phone calls and direct clients/partners accordingly
Front Desk Greeting: Warmly welcome visitors arriving for interviews or meetings
Communication Management: Respond to and follow up on emails as needed
Logistics and Shipping: Receive, sort, and distribute incoming packages to the correct recipients, and assist with outgoing shipments
Office Maintenance: Ensure the kitchen area is clean and well-stocked (quickly refilling and cleaning the coffee machine, loading/running the dishwasher, etc.) to maintain a pleasant environment for the team

What we offer

Paid half-day training session
Modern and easily accessible offices
Humane, collaborative team with a positive work atmosphere

Fulltime

Office Coordinator

Serve as the point of contact for clients and communicate with them by phone and...

Location

United States , Waikiki

Salary:

34.26 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette
Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Job Responsibility

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette
Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Fulltime

Office Coordinator

Our client, a financial services firm located in Manhattan is looking for a Temp...

Location

United States , New York

Salary:

25.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum 2-3 years of Office Coordinator or administrative support experience
Experience within financial services strongly preferred
Ability to work independently with minimal supervision
Professional demeanor and presentation
Comfortable with variable workload (busy vs. slow periods)
Strong organizational and communication skills

Job Responsibility

Greet and assist visitors
Help manage guest access (badge assistance)
Maintain office cleanliness and organization
Stock and manage kitchen/pantry supplies
Coordinate lunch orders for executives and meetings
Handle incoming/outgoing mail and courier shipments
Provide general administrative support
Assist with printing and ad hoc office tasks

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