Office Coordinator

• Manage daily office operations and maintain a clean, organized, and stocked space
• Take ownership of lunch orders, grocery restocks, and office supply management
• Coordinate mail, deliveries, and vendor communications
• Own inventory and ordering of Canada team swag and baby onesies
• Partner with the onsite team to coordinate maintenance, repairs, and general upkeep
• Co-chair Montreal Social Club —creating and organizing fun, engaging events that bring our local team together
• Provide onsite support for special team weeks and other departments as necessary
• Provide support to other departments and remote offices as needed
• Support onboarding and offboarding logistics—welcome desk setup, NDA coordination, access, and more
• Manage visitor check-ins, desk assignments and workspace access needs
• Ensure the working space feels personal, professional, and aligned with our culture

• A proactive problem-solver who notices what needs doing—and gets it done
• Excited to find opportunities to improve how the office runs and take ownership without waiting to be asked
• Someone who genuinely loves planning events and creating great experiences for others
• Detail-oriented and naturally organized, you love systems, checklists, and follow-through
• Personable and upbeat, you know how to make a space feel inviting
• Comfortable working independently, but collaborative and communicative with remote teammates
• Tech-savvy and familiar with tools like Google Workspace etc.

bonus points for experience with Robin

• Competitive salary and meaningful equity opportunities
• Healthcare, dental, and vision coverage
• RRSP enrolment program
• Take what you need PTO
• A Work Culture where: You’ll work alongside folks across the globe that reflect the MaintainX values, Smart Humble Optimist
• We believe in meritocracy, where ideas and effort are publicly celebrated