Office Coordinator

• Receives and screens visitors personally and on the telephone, providing information which may require the interpretation of policies and procedures
• takes messages or refers the caller to the proper person
• Researches and compiles a variety of informational materials from sources both inside and outside the office
• summarizes such information as directed
• Opens and sorts mail and attaches pertinent backup materials
• processes outgoing mail as required
• Inputs and retrieves data or prepares reports
• Attends to a variety of office administrative details, such as travel, meeting and conference arrangements, monthly inventory equipment purchases and repair and personnel document preparation
• May attend meetings and prepare minutes as required
• initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff
• reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage
• Organizes and maintains various office files
• purges files as required
• Follows up on projects, transmits information, and keeps informed of activities
• Schedules and arranges for meetings
• organizes own work, sets priorities and meets critical deadlines
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team
• Demonstrates courteous and cooperative behavior when interacting with public and staff
• acts in a manner that promotes a harmonious and effective workplace environment

• High School Diploma/GED but preferred degree in administration or related field
• Must possess 2+ years of clerical/administrative experience, or an equivalent combination of education, training and experience
• Excellent communication skills with fluency in English required
• Must be proficient in Inventory Management Systems and Microsoft Office
• Must have a valid driver’s license
• Knowledge of policies and procedures of the department
• Knowledge of use of specified computer applications involving Delphi, SMS, word processing, data entry and/or standard report generation
• Knowledge of use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats
• Knowledge of business arithmetic
• Knowledge of office administrative practices and procedures
• Knowledge of business letter writing and the standard format for typed materials
• Knowledge of record keeping principles and practices
• Knowledge of correct business English, including spelling, grammar and punctuation
• Knowledge of techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone
• Skill in performing office support duties
• Skill in reading and explaining rules, policies and procedures
• Skill in resolving varied office administrative problems
• Skill in organizing, maintaining and researching office files
• Skill in composing and merging correspondence independently or from brief instructions
• Skill in compiling and summarizing information and preparing periodic or special reports
• Skill in using initiative and independent judgment within established procedural guidelines
• Skill in organizing own work, setting priorities and meeting critical deadlines
• Skill in contributing effectively to the accomplishment of team or work unit goals, objectives and activities
• Skill in establishing and maintaining effective working relationships with those contacted in the course of the work
• Must be able to work in a fast paced, deadline driven environment
• Mobility to work in an office setting, use standard office equipment
• Stamina to sit for extended periods of time
• Strength to lift and carry up to 20 pounds
• Vision to read printed materials and computer screens with dexterity to utilize computer equipment
• Hearing and clear speech to communicate in person or over the telephone
• Flexible schedule: days and times may vary based on need

Bilingual would be a bonus

• Low-cost Medical, Dental, Vision Plans
• Paid Life Insurance
• Short- and Long-Term Disability
• Paid Time Off & Holidays
• 401(k) with 100% match up to 4%
• Commuter and Company-paid Toll Programs
• Complimentary Daily Shift Meal