Office Coordinator

• Performs various administrative tasks for Administration including a broad range of confidential administrative duties, which require initiative and judgment in making independent decisions
• Serves as liaison between BCLP offices, building management, vendors, and other GBS departments
• Implements general policies and procedures for the efficient and effective day-to-day operations of the office under guidance of the ROA/DOA
• Coordinates with General Services, Records and IS to ensure appropriate completion of tasks needing onsite assistance
• Assists with new hire and visiting attorney set-ups including office preparation and IT coordination
• Provides reception and hospitality support to the office
• answering mainline calls, meeting coordination and setup, conference room reservations, and catering/refreshment supply needs
• In partnership with ROA/DOA, manage office maintenance and upkeep
• schedule service calls, maintain basic cleanliness in the office, and decorate for holidays/events
• Processes invoice and expense reimbursements
• Coordinates office events for staff and lawyers including receptions, partner meetings, staff appreciation week events, on-site visits and events not covered by the Marketing or Recruiting Departments as requested by the ROA/DOA
• Coordinates volunteer initiatives for office
• Keeps office personnel informed regarding routine announcements, safety bulletins, traffic situations and any area emergencies that may occur
• Interacts positively with attorneys and staff in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient
• Performs other duties as assigned and deemed appropriate by the ROA/DOA

• Ability to effectively communicate both verbally and in writing with individuals on all levels, both internally and externally, with diplomacy and tact
• Ability to handle highly confidential personnel and administrative matters with discretion
• Ability to work well under deadline pressure while maintaining professional composure
• Ability to multitask with efficiency amid frequent distractions and changing work priorities
• Ability to work independently and to build confidence and trust when working as part of a group
• Must be detail-oriented and demonstrate initiative
• Must demonstrate proficiency of Microsoft Word, Excel, PowerPoint & Outlook
• Ability to lift up to 20 pounds
• stand, sit, walk, bend, and stoop for an extended period of time
• reach/lift overhead
• climb a small ladder
• and excessive telephone and computer usage
• Ability to regularly report to work on the days and times scheduled
• Ability to work overtime
• Minimum five (5) years of general office experience
• High School Diploma or equivalent

Minimum two (2) years Human Resources, Administrative or Recruiting experience preferred