Office Coordinator

• Be the “face” of Taboola, greeting all visitors with warmth and professionalism, ensuring a smooth check- in experience and prompt communication with their host
• Main point of contact for employees, clients, and visitors, triaging a wide range of requests, balancing multiple priorities with ease, keeping ahead of every day tasks running smoothly and on schedule
• Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
• Answer, screen and forward any incoming phone calls while providing basic information when needed
• Update appointment calendars and schedule meetings/appointments
• Keep the office running smoothly and maintain inventory of all supplies, including IT equipment and our fully-stocked kitchen
• Manage ad hoc projects and events, ranging from office lunches to annual parties, supporting the Office Admin team

• 2+ years of experience as an office coordinator, ideally in a tech environment
• Experience in a front office handling receptionist role and building relationships with a range of internal departments (finance, human resources, executive teams)
• Hands-on mentality belief that no task is too big or too small and willing to get stuck in and contribute to the success of our employee experience and Office Admin team
• Strong prioritization skills and ability to manage a wide variety of requests
• Passion for tackling issues in the moment and anticipating future needs, a creative and outgoing nature, with a get-it-done mindset
• Ability to be resourceful and proactive in dealing with issues that may arise
• Interest and excitement surrounding corporate culture and events (ie. office events, Company days, Happy Hours, anniversaries etc) with a creative flair and attention to detail
• Travel booking experience
• Confidence and ability to sourcing new vendors and being cost effective
• Can comfortably lift 15-20 lb items for office maintenance purposes

Knowledge of Google Workspace and Adobe Photoshop is desirable

• 25 days holiday
• excellent health insurance
• free breakfast and lunch every day
• stock options
• Perkbox