Office Coordinator

• Welcome guests, clients, and business partners in a courteous manner and help create a positive on-site experience from arrival through departure
• Oversee meeting space calendars, coordinate room availability, and manage visitor registration through building security procedures
• Collect incoming deliveries from the lobby and ensure packages, meals, and materials reach the appropriate recipients promptly
• Track office supply levels, place replenishment orders, and help maintain a tidy, stocked, and functional workplace
• Liaise with building contacts and external service providers to address facility needs, maintenance requests, and office support services
• Provide day-to-day administrative assistance by organizing meetings, preparing documents, handling calendars, and managing sensitive information carefully
• Arrange travel plans and support meeting logistics, including scheduling, catering coordination, and room setup for internal and external events
• Serve as backup support for executive assistance needs when primary coverage is unavailable
• Maintain awareness of office equipment status, keep technology inventories up to date, and assist with basic troubleshooting when issues arise
• Support visiting clients and investors with concierge-style assistance, including transportation coordination, accommodation support, and local recommendations

• At least 1 year of experience in an office coordination, reception, or administrative support position
• Strong verbal and written communication skills with the ability to interact effectively with employees, executives, clients, and visitors
• Demonstrated ability to stay organized, manage competing priorities, and follow through on multiple tasks in a fast-paced setting
• Working knowledge of Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook
• Experience coordinating calendars, travel arrangements, reservations, and general office logistics
• Basic technical aptitude with the ability to assist with routine office equipment or technology issues
• Sound judgment, a detail-oriented approach, and discretion when working with confidential or sensitive information
• Prior experience in a finance, investment, private equity, or similarly detail-oriented corporate environment is preferred

Prior experience in a finance, investment, private equity, or similarly detail-oriented corporate environment

• Medical, vision, dental, and life and disability insurance
• Enrollment in company 401(k) plan