Office coordinator

• Maintain a safe, clean, and efficient workplace daily
• Respond to building-related requests and emergencies per service level agreements
• Manage facilities-related contracts (e.g., janitorial, coffee services)
• Follow SOPs for maintenance (routine, preventative, and reactive)
• Attend weekly meetings with the office manager to review action items
• Provide support to reception and client services, including breaks, catering, mail, and courier services
• Manage office supply inventory and coordinate special orders
• Set up and take down meeting rooms, including catering and event coordination
• Ensure the client center is well-maintained and fully stocked
• Lead onboarding for new colleagues, including office tours and workspace setup
• Support office manager with facilities management across provincial offices
• Coordinate with vendors for supplies, repairs, and furniture needs
• Act as fire warden and occupational health and safety representative
• Complete additional administrative tasks as needed

• Previous experience in office coordination, administration, or a similar role
• Strong communication and interpersonal skills
• Proficiency in MS Office Suite (Word, Excel, Outlook)
• Ability to manage multiple tasks efficiently
• Experience with facilities management and vendor coordination is an asset
• Flexible with office hours for event support

Experience with facilities management and vendor coordination

• Competitive salary and benefits package
• Opportunity to work in a dynamic and collaborative environment
• Professional growth and development opportunities
• Hands-on experience in office management and client services