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Office Coordinator

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Sun Communities

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Location:
United States , Hudson

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

16.00 - 17.50 USD / Hour
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Job Description:

Office Coordinators handle the routine office work and administrative responsibilities of the community. They are also responsible for assisting with planning and coordinating community events and activities.

Job Responsibility:

  • Greets and establishes rapport with guests, current and prospective residents
  • Fields community comments, suggestions and complaints to the Community Manager
  • Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals
  • Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi
  • Completes and reconciles community reports in accordance with monthly calendar
  • Performs general administrative functions such as answering phones, typing, copying, faxing, and filing
  • Reviews and codes invoices and statements for Community Manager approval
  • Schedules clubhouse rentals and processes rental fees
  • Ensures office supplies are sufficiently stocked and prepares supply orders as needed
  • Makes collection calls for site rental payments as directed by the Community Manager
  • Processes resident move-ins and move-outs
  • Assists with planning and coordinating resident relations events and activities within the community
  • Assists with the preparation of marketing materials
  • Refers all sales prospects to the Community Manager and enters prospect information into Yardi
  • Assists prospective residents by checking the status of Sun Homes inventory
  • Forwards Sun Homes customer service requests to the Community Manager
  • Completes new move-in incentive requests for non-Sun Homes deals
  • Coordinates with the Underwriting team at the Main Office to obtain approvals on prospective resident applicants
  • Maintains the petty cash fund
  • Prepares bank deposit slips and deposit funds as required
  • Other duties as assigned

Requirements:

  • High School Diploma or GED (Required)
  • 2 years in administrative experience (Required)
  • 6 months in previous experience using NetSuite (Preferred)
  • 6 months in property management office experience (Preferred)
  • Excellent written and verbal communication skills
  • Strong customer service skills
  • Excellent problem solving skills
  • Intermediate computer proficiency
  • Professional appearance
  • Must have a valid driver's license

Nice to have:

  • 6 months in previous experience using NetSuite
  • 6 months in property management office experience
What we offer:
  • 401(k) Plan with employer matching contribution
  • Employee Assistance Program
  • Identity Theft Insurance
  • Team Member Perks & Discounts program
  • Site Rent Discounts for team members who live in our communities
  • Paid sick leave
  • Various paid holidays, bereavement time and pay for jury duty

Additional Information:

Job Posted:
January 02, 2026

Employment Type:
Parttime
Work Type:
On-site work
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