Office coordinator Job at Office Angels (London)

Office Coordinator

Office Coordinators handle the routine office work and administrative responsibi...

Location

United States , Ruskin

Salary:

18.00 - 20.00 USD / Hour

Sun Communities

Expiration Date

Until further notice

Requirements

High School Diploma or GED
2 years in administrative experience
6 months in previous experience using NetSuite
6 months in property management office experience
Excellent written and verbal communication skills
Strong customer service skills
Excellent problem solving skills
Intermediate computer proficiency
Professional appearance
Must have a valid driver's license

Job Responsibility

Greets and establishes rapport with guests, current and prospective residents
Fields community comments, suggestions and complaints to the Community Manager
Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals
Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi
records in the proper accounts and issues receipts
Completes and reconciles community reports in accordance with monthly calendar, including accounting reports, community traffic reports, and community activity reports
Maintains records and files in accordance with the Operations Manual
Performs general administrative functions such as answering phones, typing, copying, faxing, and filing
Reviews and codes invoices and statements for Community Manager approval
Schedules clubhouse rentals and processes rental fees

What we offer

Comprehensive Medical and Prescription coverage with multiple plan designs
Comprehensive Dental Plan
Vision Plan
Voluntary Health and Dependent Care Reimbursement Accounts
Life and Accidental Death and Dismemberment Insurance
Short and Long-Term Disability Coverage
401(k) Plan with Sun matching contribution
Paid Parental Leave
Employee Assistance Program
Identity Theft Insurance

Fulltime

New

Office Coordinator

Location

United States , San Antonio

Salary:

14.00 - 16.00 USD / Hour

Sun Communities

Expiration Date

Until further notice

Requirements

High School Diploma or GED (Required)
2 years in administrative experience (Required)
6 months in previous experience using NetSuite (Preferred)
6 months in property management office experience (Preferred)
Excellent written and verbal communication skills
Strong customer service skills
Excellent problem solving skills
Intermediate computer proficiency
Professional appearance
Must have a valid driver's license

Job Responsibility

Handle the routine office work and administrative responsibilities of the community
Assist with planning and coordinating community events and activities
Greet and establish rapport with guests, current and prospective residents
Field community comments, suggestions and complaints to the Community Manager
Prepare and distribute resident and community communications
Collect and post resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi
Complete and reconcile community reports
Perform general administrative functions such as answering phones, typing, copying, faxing, and filing
Review and code invoices and statements for Community Manager approval
Schedule clubhouse rentals and process rental fees

What we offer

Comprehensive Medical and Prescription coverage
Comprehensive Dental Plan
Vision Plan
Voluntary Health and Dependent Care Reimbursement Accounts
Life and Accidental Death and Dismemberment Insurance
Short and Long-Term Disability Coverage
401(k) Plan with Sun matching contribution
Paid Parental Leave
Employee Assistance Program
Identity Theft Insurance

Fulltime

New

Office Coordinator

Bibby Financial Services are growing, and we’re looking for a Office Coordinator...

Location

United Kingdom , Manchester

Salary:

26000.00 - 30000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in multi-site operations or medium/large office environments
Exposure to space planning/office moves and minor project coordination
Health & safety exposure within an FM environment
Front-of-house or workplace experience knowledge
Experience dealing with landlords, contractors and suppliers
Strong organisational skills and the confidence to challenge where needed
A commercial mindset when it comes to contracts, budgets and supplier value

Job Responsibility

Lead facilities management, office coordination or workplace operations within the Manchester office
Greet and direct visitors professionally
introduce guests to their contacts promptly
Maintain accurate visitor logs and follow security procedures (issue access badges, signing in, liaise with building/landlord security)
Assist with meeting room booking system queries and flag issues to line manager
Responsible for office security and act as keyholder
Coordinate and with the support of the UK Health and Safety & Facilities Manager oversee all vendor activities within the facility, such as, vending, coffee, copy paper supplies, external storage management (Restore Data Shred)
Manage contractors and suppliers per company standards
Onboarding/inductions & Offboarding: Manage office access and building pass administration, new starter inductions in collaboration with local support where applicable
Support equipment maintenance and liaise with suppliers for repairs/servicing

What we offer

25 days’ holiday plus bank holidays, increasing with service, with buy/sell options
Performance Bonus
Private healthcare for you and your family
Company pension scheme
Flexible benefits (gym membership, tech, health assessments and more)
Access to an online wellbeing centre
Discounts with a wide range of retailers

Fulltime

New

Office Coordinator

We are recruiting an Office Coordinator to be part of the Rapport team, based at...

Location

United Kingdom , Bristol

Salary:

19100.00 GBP / Year

14forty

Expiration Date

Until further notice

Requirements

Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall, Stronger Together
Have an outgoing personality and be able to easily build rapport with key stakeholders (internal, external and VIPs)
Have an excellent command of English, verbal and written
Be innovative, adaptable, flexible, proactive, organised, detail-oriented, process-driven, and resourceful with a can-do attitude
Maintain a professional, polite, and considerate manner at all times and act as a role model for the team
Display excellent personal presentation and interpersonal skills
Have passion to deliver excellent guest service in everything that they do
Preferably, have previous customer service experience in in a similar role within a luxury hotel, premium airlines, or corporate environment

Job Responsibility

Providing an exceptional warm and welcoming working environment to internal and external stakeholders
Ensuring the smooth running of the day-to-day operations on the floor
Completing floor walks and audits to ensure tidiness and clear desk policy and monitoring/managing the efficient use of the office space
Supporting with meetings and events from planning and administration of the event, to placing catering orders, liaising with other departments, and ensuring trackers and reports are continuously updated
Reporting maintenance/cleaning issues to the service desk and followed up on their progress
Engaging in individual and the team's training as required

What we offer

Exclusive travel and grocery discounts
Life assurance
Cash rewards
Contributory pension scheme
Wellness programs
Employee Assistance Program
Digital GP services
Unlock endless learning and development opportunities
WOW Awards for exceptional contributions
One paid day off annually to support a cause you are passionate about

Parttime

New

Office Coordinator

Office Coordinators handle the routine office work and administrative responsibi...

Location

United States , Auburndale

Salary:

18.00 - 19.00 USD / Hour

Sun Communities

Expiration Date

Until further notice

Requirements

High School Diploma or GED (Required)
2 years in administrative experience (Required)
6 months in previous experience using NetSuite (Preferred)
6 months in property management office experience (Preferred)
Excellent written and verbal communication skills
Strong customer service skills
Excellent problem solving skills
Intermediate computer proficiency
Professional appearance
Must have a valid driver's license

Job Responsibility

Greets and establishes rapport with guests, current and prospective residents
Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals
Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi
Completes and reconciles community reports in accordance with monthly calendar, including accounting reports, community traffic reports, and community activity reports
Performs general administrative functions such as answering phones, typing, copying, faxing, and filing
Reviews and codes invoices and statements for Community Manager approval
Schedules clubhouse rentals and processes rental fees
Ensures office supplies are sufficiently stocked and prepares supply orders as needed
Makes collection calls for site rental payments as directed by the Community Manager
Processes resident move-ins and move-outs in accordance with the Operations Manual

What we offer

Comprehensive Medical and Prescription coverage
Comprehensive Dental Plan
Vision Plan
Voluntary Health and Dependent Care Reimbursement Accounts
Life and Accidental Death and Dismemberment Insurance
Short and Long-Term Disability Coverage
401(k) Plan with Sun matching contribution
Paid Parental Leave
Employee Assistance Program
Identity Theft Insurance

Fulltime

Office Coordinator

Office Coordinators handle the routine office work and administrative responsibi...

Location

United States , Philomath

Salary:

20.00 USD / Hour

Sun Communities

Expiration Date

Until further notice

Requirements

High School Diploma or GED
2 years in administrative experience
6 months in previous experience using NetSuite (Preferred)
6 months in property management office experience (Preferred)
Excellent written and verbal communication skills
Strong customer service skills
Excellent problem solving skills
Intermediate computer proficiency
Professional appearance
Must have a valid driver's license

Job Responsibility

Greets and establishes rapport with guests, current and prospective residents. Fields community comments, suggestions and complaints to the Community Manager.
Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals.
Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi
records in the proper accounts and issues receipts.
Completes and reconciles community reports in accordance with monthly calendar, including accounting reports, community traffic reports, and community activity reports. Maintains records and files in accordance with the Operations Manual.
Performs general administrative functions such as answering phones, typing, copying, faxing, and filing.
Reviews and codes invoices and statements for Community Manager approval.
Schedules clubhouse rentals and processes rental fees.
Ensures office supplies are sufficiently stocked and prepares supply orders as needed.
Makes collection calls for site rental payments as directed by the Community Manager. Submits bad debt files to collections.

What we offer

401(k) Plan with employer matching contribution
Employee Assistance Program
Identity Theft Insurance
Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more
Site Rent Discounts for team members who live in our communities
Paid sick leave
Various paid holidays, bereavement time and pay for jury duty

Parttime

Office Coordinator

At Sierra Pacific Industries, we understand our greatest strength is the people ...

Location

United States , Salt Lake City

Salary:

20.00 - 30.00 USD / Hour

Sierra Pacific Industries

Expiration Date

Until further notice

Requirements

3 years' administrative, customer service, and accounts payable experience
Excellent verbal and written communication skills
Proficient in Microsoft Outlook, Word, and Excel
Dependable, self-motivated, and organized
Professional demeanor with ability to work in a team environment
Ability to adapt to changing priorities and meet deadlines

Job Responsibility

Plan, organize, and coordinate shipping schedules
Communicate timely, professionally, and effectively with customers regarding scheduling and delivery of orders
Handle accounts payable, deposits, and incoming and outgoing mail
Review incoming orders per defined processes and procedures
Work with sales team in respects to order placements
Organize and maintain document files
Manage and maintain marketing material inventory
Manage and maintain office supply inventory for office and showrooms
Provide administrative support to the branch manager

What we offer

Excellent low-cost health benefits
Retirement plan with employer-paid contributions
Paid vacation and 10 holidays
Full Health Benefits Plan (including medical, dental, and vision) with low-cost premiums
401(k) with Company Match
Additional Retirement Contributions
company-paid Life Insurance

Fulltime

Office Coordinator

At Taboola, we take our employees’ happiness seriously, and our office managemen...

Location

United Kingdom , London

Salary:

Not provided

Taboola

Expiration Date

Until further notice

Requirements

2+ years of experience as an office coordinator, ideally in a tech environment
Experience in a front office handling receptionist role and building relationships with a range of internal departments (finance, human resources, executive teams)
Hands-on mentality belief that no task is too big or too small and willing to get stuck in and contribute to the success of our employee experience and Office Admin team
Strong prioritization skills and ability to manage a wide variety of requests
Passion for tackling issues in the moment and anticipating future needs, a creative and outgoing nature, with a get-it-done mindset
Ability to be resourceful and proactive in dealing with issues that may arise
Interest and excitement surrounding corporate culture and events (ie. office events, Company days, Happy Hours, anniversaries etc) with a creative flair and attention to detail
Travel booking experience
Confidence and ability to sourcing new vendors and being cost effective
Can comfortably lift 15-20 lb items for office maintenance purposes

Job Responsibility

Be the "face" of Taboola, greeting all visitors with warmth and professionalism, ensuring a smooth check-in experience and prompt communication with their host
Main point of contact for employees, clients, and visitors, triaging a wide range of requests, balancing multiple priorities with ease, keeping ahead of every day tasks running smoothly and on schedule
Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
Answer, screen and forward any incoming phone calls while providing basic information when needed
Update appointment calendars and schedule meetings/appointments
Keep the office running smoothly and maintain inventory of all supplies, including IT equipment and our fully-stocked kitchen
Manage ad hoc projects and events, ranging from office lunches to annual parties, supporting the Office Admin team

What we offer

25 days holiday
excellent health insurance
free breakfast and lunch every day
stock options
Perkbox

Fulltime

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