Office Coordinator

• Greet employees, guests, vendors, and delivery personnel warmly and maintain a welcoming front-office presence
• Keep the workplace orderly and fully functional by addressing facility needs, submitting maintenance requests, and following up on office issues
• Prepare desks and materials for new hires, including workstation setup and welcome items
• Organize internal meetings, lunches, and office events by handling room arrangements, catering, and day-of logistics
• Support executives and team members with hospitality needs, including beverage service and dining reservations when needed
• Oversee office inventory by ordering supplies, snacks, coffee, and other essential items to keep operations running smoothly
• Manage incoming and outgoing mail, package distribution, courier shipments, and shipping supply coordination
• Reconcile receipts and company card purchases accurately for expense reporting and accounts payable submission
• Assist with printing presentations, preparing documents, and mailing marketing or business materials for staff and leadership
• Help uphold workplace safety procedures and provide additional administrative assistance to managers and executives as assigned

• At least 2 years of experience in office coordination, administrative support, or a similar business support role
• Prior experience working in a business office environment with regular front-desk or receptionist responsibilities
• Demonstrated ability to coordinate meetings, catered lunches, and office events with strong attention to detail
• Experience handling mail, shipping, courier services, and package processing for an office setting
• Strong organizational skills with the ability to manage multiple priorities and follow through on tasks independently
• Strong communication skills and a welcoming, approachable manner when interacting with staff and visitors
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
• High school diploma required
• notary certification is a plus but not required

notary certification

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan