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Robert Half Logo Robert Half · Office Administration

Office Coordinator

United States, Bethesda · Job Posted June 28, 2026
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Job Description

We are looking for a highly organized Office Coordinator to support daily workplace operations in Maryland. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys creating a well-run office environment, assisting with events, and handling a wide range of administrative needs. The person in this role will help keep the workplace stocked, responsive, and prepared for employees and visitors while ensuring important tasks are tracked and completed accurately.

Job Responsibility

  • Coordinate office and workplace activities, including event-related support, to help maintain an organized and welcoming environment
  • Replenish kitchen, office, and restroom materials on a regular schedule, with a focus on making sure supplies are in place by the end of each day
  • Oversee incoming and outgoing mail, packages, and meal deliveries, ensuring items are received, sorted, and distributed efficiently
  • Provide day-to-day administrative assistance through clerical work, local errands, and support for operational initiatives as needed
  • Maintain task lists, checklists, and process records so routine responsibilities are completed consistently and nothing is missed
  • Communicate early and clearly when priorities shift or when a task may not be finished on time, helping the team adjust quickly
  • Support front-office coordination by assisting with inbound calls, scheduling needs, and general workplace requests

Requirements

  • Previous experience in office coordination, workplace support, administrative services, or a similar role
  • Ability to manage multiple responsibilities at once while staying organized and attentive to detail
  • Comfortable handling mail distribution, supply management, and general clerical duties in a detail-focused setting
  • Strong communication skills, including the ability to provide timely updates and respond effectively to workplace needs
  • Experience supporting schedules, events, or daily office logistics
  • Ability to take initiative, follow established processes, and work independently with minimal supervision
  • Proficiency in basic office technology and confidence answering inbound calls and responding to routine inquiries

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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