Office Coordinator Job at Randstad (Westmount)

Office Coordinator

Serve as the point of contact for clients and communicate with them by phone and...

Location

United States , Waikiki

Salary:

34.26 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette
Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Job Responsibility

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette
Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Fulltime

Office Coordinator

Our client, a financial services firm located in Manhattan is looking for a Temp...

Location

United States , New York

Salary:

25.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum 2-3 years of Office Coordinator or administrative support experience
Experience within financial services strongly preferred
Ability to work independently with minimal supervision
Professional demeanor and presentation
Comfortable with variable workload (busy vs. slow periods)
Strong organizational and communication skills

Job Responsibility

Greet and assist visitors
Help manage guest access (badge assistance)
Maintain office cleanliness and organization
Stock and manage kitchen/pantry supplies
Coordinate lunch orders for executives and meetings
Handle incoming/outgoing mail and courier shipments
Provide general administrative support
Assist with printing and ad hoc office tasks

Office Coordinator

Our client, a global law firm located in Hudson Yards, is looking for a Temporar...

Location

United States , New York

Salary:

27.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

2-3+ years of Office Manager or Office Coordinator experience
Strong Microsoft Office skills, especially Excel and Word
High level of professionalism and attention to detail
Experience in a corporate or client-facing environment
Ability to handle confidential information with discretion
Strong organizational and communication skills
Team-player mentality

Job Responsibility

Handle high volume of mail
Printing and managing documents
Maintain and handle confidential client information
Set up conference rooms
Assist with general office coordination tasks
Support Office Manager with daily operations
Manage sensitive communications and documents with discretion

Fulltime

Office Coordinator

We are looking for a proactive and people focused Candidate Manager/Office Coord...

Location

United Kingdom , Bagshot

Salary:

25000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised and detail focused
Delivers excellent customer service at all times
Conducts thorough pre‑screening and compliance checks
Enjoys working as part of a collaborative team
Takes a positive, adaptable approach to work

Job Responsibility

Take a creative and proactive approach to candidate attraction and engagement
Manage the end‑to‑end candidate registration process, including pre‑screening and interviewing where appropriate
Guide candidates through the recruitment and compliance process, ensuring a positive experience throughout
Work closely with Recruitment Consultants to ensure the successful resourcing of high calibre candidates
Act as an ambassador for the business, delivering consistently high service standards
Manage candidate queries effectively, escalating issues where required
Provide general administrative support to the office
Ensure all administration and processes are fully compliant with company quality standards

What we offer

Hybrid working: 3 days in the office based in Frimley, 2 work from home
22 days annual leave, increasing by one day per year up to a maximum of 28 days
Pension: 5% employee contribution with a 4% employer contribution
Boost Benefits Platform: High‑street discounts
Wellbeing and mindfulness resources
Fitness and nutrition content
Money management tools
Dental Insurance
Private Medical Insurance
Healthcare Cash Plan

Fulltime

New

Office Coordinator

Office Coordinators handle the routine office work and administrative responsibi...

Location

United States , White Lake

Salary:

18.00 USD / Hour

Sun Communities

Expiration Date

Until further notice

Requirements

High School Diploma or GED (Required)
2 years in administrative experience (Required)
6 months in previous experience using NetSuite (Preferred)
6 months in property management office experience (Preferred)
Excellent written and verbal communication skills
Strong customer service skills
Excellent problem solving skills
Intermediate computer proficiency
Professional appearance
Must have a valid driver's license

Job Responsibility

Greets and establishes rapport with guests, current and prospective residents
Fields community comments, suggestions and complaints to the Community Manager
Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals
Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi
records in the proper accounts and issues receipts
Completes and reconciles community reports in accordance with monthly calendar, including accounting reports, community traffic reports, and community activity reports
Maintains records and files in accordance with the Operations Manual
Performs general administrative functions such as answering phones, typing, copying, faxing, and filing
Reviews and codes invoices and statements for Community Manager approval
Schedules clubhouse rentals and processes rental fees

What we offer

Comprehensive Medical and Prescription coverage with multiple plan designs
Comprehensive Dental Plan
Vision Plan
Voluntary Health and Dependent Care Reimbursement Accounts
Life and Accidental Death and Dismemberment Insurance
Short and Long-Term Disability Coverage
401(k) Plan with Sun matching contribution
Paid Parental Leave
Employee Assistance Program
Identity Theft Insurance

Fulltime

New

Office Coordinator

Office Coordinators handle the routine office work and administrative responsibi...

Location

United States , Homosassa

Salary:

16.00 USD / Hour

Sun Communities

Expiration Date

Until further notice

Requirements

High School Diploma or GED (Required)
2 years in administrative experience (Required)
6 months in previous experience using NetSuite (Preferred)
6 months in property management office experience (Preferred)
Excellent written and verbal communication skills
Strong customer service skills
Excellent problem solving skills
Intermediate computer proficiency
Professional appearance
Must have a valid driver's license

Job Responsibility

Greets and establishes rapport with guests, current and prospective residents
Fields community comments, suggestions and complaints to the Community Manager
Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals
Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi
Completes and reconciles community reports in accordance with monthly calendar
Performs general administrative functions such as answering phones, typing, copying, faxing, and filing
Reviews and codes invoices and statements for Community Manager approval
Schedules clubhouse rentals and processes rental fees
Ensures office supplies are sufficiently stocked and prepares supply orders as needed
Makes collection calls for site rental payments as directed by the Community Manager

What we offer

401(k) Plan with employer matching contribution
Employee Assistance Program
Identity Theft Insurance
Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more
Site Rent Discounts for team members who live in our communities
Paid sick leave
Various paid holidays, bereavement time and pay for jury duty

Parttime

New

Office Coordinator

At BCLP, we’ve built our firm on the foundations of thinking differently. Curiou...

Location

United States , New York

Salary:

72000.00 - 85000.00 USD / Year

Bryan Cave Leighton Paisner LLP

Expiration Date

Until further notice

Requirements

Minimum five (5) years of general office experience
Minimum two (2) years Human Resources, Administrative or Recruiting experience preferred
High School Diploma or equivalent
Ability to effectively communicate both verbally and in writing with individuals on all levels, both internally and externally, with diplomacy and tact
Ability to handle highly-confidential personnel and administrative matters with discretion
Ability to work well under deadline pressure while maintaining professional composure
Ability to multitask with efficiency amid frequent distractions and changing work priorities
Ability to work independently and to build confidence and trust when working as part of a group
Must be detailed oriented and demonstrate initiative
Must demonstrate proficiency of Microsoft Word, Excel, PowerPoint & Outlook

Job Responsibility

Performs various administrative tasks for Administration including a broad range of confidential administrative duties, which require initiative and judgment in making independent decisions
Serves as liaison between BCLP offices, building management, vendors, and other GBS departments
Implements general policies and procedures for the efficient and effective day-to-day operations of the office under guidance of the ROA/DOA
Coordinates with General Services, Records and IS to ensure appropriate completion of tasks needing onsite assistance
Assists with new hire and visiting attorney set-ups including office preparation and IT coordination
Provides reception and hospitality support to the office
answering mainline calls, meeting coordination, conference room reservations and catering needs
In partnership with ROA/DOA, manage office maintenance and upkeep
schedule service calls, maintain basic cleanliness in the office, and decorate for holidays/events
Processes invoice and expense reimbursements

What we offer

Annual discretionary bonus

Fulltime

New

Office Coordinator

The Office Coordinator will play a central role in ensuring the smooth and effic...

Location

United Kingdom , Oxford

Salary:

25589.00 GBP / Year

360 Resourcing Solutions

Expiration Date

July 22, 2026

Requirements

Experience in office administration, coordination, or facilities administration
Excellent organisational skills and ability to manage competing priorities
Strong interpersonal and communication skills, both written and verbal
Experience using Microsoft Office applications and digital systems
Numerate with strong attention to detail and accuracy
Ability to work independently and collaboratively as part of a team
Flexible and proactive approach to problem solving and workload management
Commitment to excellent customer service and maintaining confidentiality

Job Responsibility

Coordinate day-to-day office activities
Provide high-quality administrative support across the organisation
Act as a welcoming first point of contact for staff, members, volunteers, visitors, and stakeholders
Maintain effective office systems and processes
Support compliance and governance requirements
Coordinate volunteers within support services
Ensure organisational resources are managed efficiently
Contribute to creating a professional, safe, and welcoming environment

Fulltime

Select Country

Office Coordinator

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Office Coordinator

Office Coordinator

Office Coordinator

Office Coordinator

Office Coordinator

Office Coordinator

Office Coordinator

Office Coordinator

Office Coordinator

Our AI answers in your language