CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Office Coordinator

United States, Capitola · Job Posted April 20, 2026
Apply Position
Job Link Share

Job Description

Be the Heart of Our Mission—Drive Impactful Work in Community Health! Are you a detail-driven professional who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Santa Cruz County-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations (Capitola).

Job Responsibility

  • Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient
  • Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included)
  • Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections
  • Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track
  • Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready
  • Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most
  • Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners
  • Adapt to high-volume work with composure and a solutions-focused approach

Requirements

  • At least 2 years of front office administrative experience, ideally in a regulated or healthcare environment
  • Proficiency in Microsoft Office Suite, Google Suite, and the capacity to learn new systems efficiently
  • Strong organizational and multitasking abilities—juggling priorities with clarity under pressure
  • Excellent written and verbal communication skills
  • capable of interacting with a wide variety of people professionally and warmly
  • Demonstrated initiative and problem-solving skills—comfortable working independently and as a valued member of a team
  • Unwavering discretion and professionalism with confidential information
  • A passion for community health and helping others

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Office Coordinator

8 matching positions

Office Coordinator

We are looking for a dependable Office Coordinator to support daily administrati...
Location
Location
United States , Boston
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an office assistant, receptionist, or similar administrative support role
  • Ability to handle inbound calls professionally and communicate clearly with visitors, clients, and colleagues
  • Experience scanning, filing, and organizing documents with strong attention to detail
  • Solid clerical and administrative skills, including data entry and general office support
  • Comfortable managing multiple routine tasks while maintaining accuracy and professionalism
  • Proficiency with standard office equipment and basic computer applications
  • Reliable time management skills and the ability to work effectively in a fast-paced office environment.
Job Responsibility
Job Responsibility
  • Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries to the appropriate team members with careful attention to detail
  • Manage front-desk activities by answering phones, taking messages, and providing courteous assistance to internal staff and external contacts
  • Scan, organize, and maintain physical and electronic documents to support accurate recordkeeping and easy file retrieval
  • Perform a variety of administrative tasks such as data entry, filing, copying, and preparing routine office materials
  • Support general office operations by keeping shared areas organized and helping maintain an efficient workflow throughout the day
  • Assist with clerical coordination for correspondence, forms, and other business documents as needed
  • Monitor incoming paperwork and ensure documents are processed, filed, or distributed promptly and accurately.
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Office Coordinator

We are looking for a highly organized Office Coordinator to support daily admini...
Location
Location
United States , Ooltewah
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in office administration, office coordination, or a similar business support role. Light accounting duties
  • Ability to manage reception duties while handling multiple administrative priorities throughout the day. Must have excel expereince
  • Working knowledge of office supply tracking, purchasing, and inventory upkeep
  • Familiarity with accounts payable processes, including invoice handling and related recordkeeping
  • Strong organizational skills with close attention to detail and follow-through
  • Clear verbal and written communication skills and a detail-focused customer-service approach
  • Proficiency with standard office software and general administrative systems
Job Responsibility
Job Responsibility
  • Coordinate day-to-day office activities to maintain an efficient and well-organized work environment
  • Welcome guests, answer incoming calls, and serve as the first point of contact for general office inquiries
  • Monitor inventory levels for workplace materials and arrange timely purchasing of needed supplies
  • Keep supply storage areas organized and ensure teams have consistent access to essential office items
  • Support accounts payable activities by reviewing invoices, preparing documentation, and assisting with payment processing
  • Perform a variety of administrative tasks such as scheduling, filing, data entry, and document coordination
  • Help maintain a positive office experience by addressing routine operational needs as they arise
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Office Coordinator

We are looking for an experienced Office Coordinator to support front desk opera...
Location
Location
United States , Houston
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a front desk, receptionist, office coordination, or customer-facing administrative role
  • Ability to operate a multi-line or switchboard phone system with accuracy and courtesy
  • Strong verbal communication skills and confidence handling a high volume of inbound calls
  • Experience providing receptionist duties and concierge-style support in a detail-oriented office setting
  • Excellent organizational skills with the ability to manage multiple tasks and shifting priorities
  • Detail-oriented demeanor, dependable attendance, and a service-oriented approach to guest and employee interactions
  • Basic administrative proficiency, including message handling, scheduling support, and general office assistance
Job Responsibility
Job Responsibility
  • Welcome guests and staff at the front desk, provide assistance upon arrival, and ensure a welcoming first impression for the office
  • Manage a multi-line phone system by answering, directing, and relaying incoming calls promptly and accurately
  • Create expense reports, manage executive scheduling and book travel
  • Coordinate front office activity by monitoring visitor access, maintaining reception coverage, and responding to general inquiries
  • Provide concierge-style support by assisting with routine requests, offering information, and helping resolve day-to-day office needs
  • Maintain an orderly reception area and support overall office organization to promote a smooth daily workflow
  • Receive messages, route communications to the appropriate contacts, and follow up when needed to support timely responses
  • Assist with basic administrative tasks such as scheduling, document handling, and general office coordination
  • Support internal teams with front desk and communication needs while delivering courteous and efficient service throughout the day
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Office Coordinator

At Sierra Pacific Industries, we understand our greatest strength is the people ...
Location
Location
United States , Salt Lake City
Salary
Salary:
20.00 - 30.00 USD / Hour
spi-ind.com Logo
Sierra Pacific Industries
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3 years' administrative, customer service, and accounts payable experience
  • Excellent verbal and written communication skills
  • Proficient in Microsoft Outlook, Word, and Excel
  • Dependable, self-motivated, and organized
  • Professional demeanor with ability to work in a team environment
  • Ability to adapt to changing priorities and meet deadlines
Job Responsibility
Job Responsibility
  • Plan, organize, and coordinate shipping schedules
  • Communicate timely, professionally, and effectively with customers regarding scheduling and delivery of orders
  • Handle accounts payable, deposits, and incoming and outgoing mail
  • Review incoming orders per defined processes and procedures
  • Work with sales team in respects to order placements
  • Organize and maintain document files
  • Manage and maintain marketing material inventory
  • Manage and maintain office supply inventory for office and showrooms
  • Provide administrative support to the branch manager
What we offer
What we offer
  • Excellent low-cost health benefits
  • Full Health Benefits Plan (including medical, dental, and vision) with low-cost premiums
  • 401(k) with Company Match
  • Additional Retirement Contributions
  • Company-paid Life Insurance
  • Paid vacation and 10 holidays
  • We train and promote from within
  • Fulltime
Read More
Arrow Right

Office Coordinator

Join a powerhouse in the Australian construction industry! This is your chance t...
Location
Location
Australia , Sydney
Salary
Salary:
80000.00 - 90000.00 AUD / Year
https://www.randstad.com Logo
Randstad
Expiration Date
July 04, 2026
Flip Icon
Requirements
Requirements
  • Previous experience as an Office Administrator, Office Coordinator, Receptionist, Team Assistant, Personal Assistant or Executive Assistant
  • Previous experience with MS Office
  • A keen eye for detail and a passion for getting things right
  • Organised, proactive, and ready to take on new challenges
Job Responsibility
Job Responsibility
  • Being the friendly face of the office, welcoming guests in a warm manner
  • Taking the lead on booking domestic flights and accommodation
  • Providing calendar management to executives within the business
  • Assisting the team by coordinating meeting rooms and ensuring every space is set up
  • Bringing the team together by planning fun office events and social celebrations
  • Being the go to for facilities and workspace needs, ensuring everything is functional
What we offer
What we offer
  • Be part of a fun team that celebrates each other's success
  • Enjoy FREE parking onsite in Alexandria
  • Prime Alexandria location, with easy access to shops, cafes, and transport
  • Enhance your career with endless growth opportunities
  • Enjoy access to a Gym and Wellness Advisor onsite
  • Receive an extra days leave each month, totalling an extra 12 days per year
  • Fulltime
!
Read More
Arrow Right

Office Coordinator

A growing, innovation-driven organization is seeking an Office Coordinator to su...
Location
Location
United States , Cambridge, MA
Salary
Salary:
70000.00 USD / Year ▼
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in office coordination, administrative support, or workplace operations preferred
  • Strong organizational and multitasking skills in a fast-paced environment
  • Professional, personable, and service-oriented approach
  • Excellent communication and interpersonal skills
  • Comfortable interacting with employees, leadership, vendors, and visitors
  • Highly dependable, proactive, and detail-oriented
Job Responsibility
Job Responsibility
  • Provide front desk coverage and create a welcoming, professional experience for employees and visitors
  • Support daily workplace operations and administrative functions across the office
  • Manage office inventory (kitchen, workplace, and general supplies)
  • Maintain organization and readiness of conference rooms and common areas
  • Coordinate meeting and event logistics, including room setup and catering
  • Assist with employee onboarding (workstation setup, office tours, badge coordination)
  • Respond to employee requests and support overall in-office experience
  • Coordinate mail, deliveries, vendors, and building service requests
  • Track and submit maintenance requests
  • support office expansion and move-related initiatives
  • Fulltime
Read More
Arrow Right

Office Coordinator

We are looking for an Office Coordinator to oversee front-office activities, sup...
Location
Location
United States , Oakland
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1+ years of office coordination or administrative experience
  • Strong customer service and interpersonal skills
  • Ability to manage multiple priorities
  • Proficiency with office software and scheduling tools
  • Reliable, organized, and service-oriented
Job Responsibility
Job Responsibility
  • Greet visitors and manage incoming calls and mail
  • Coordinate office supplies, equipment, and maintenance requests
  • Schedule meetings and support event logistics
  • Maintain office policies and procedures
  • Assist with onboarding and administrative projects
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Office Coordinator

At Sierra Pacific Industries, we understand our greatest strength is the people ...
Location
Location
United States , Salt Lake City
Salary
Salary:
20.00 - 30.00 USD / Hour
spi-ind.com Logo
Sierra Pacific Industries
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3 years' administrative, customer service, and accounts payable experience
  • Excellent verbal and written communication skills
  • Proficient in Microsoft Outlook, Word, and Excel
  • Dependable, self-motivated, and organized
  • Professional demeanor with ability to work in a team environment
  • Ability to adapt to changing priorities and meet deadlines
Job Responsibility
Job Responsibility
  • Plan, organize, and coordinate shipping schedules
  • Communicate timely, professionally, and effectively with customers regarding scheduling and delivery of orders
  • Handle accounts payable, deposits, and incoming and outgoing mail
  • Review incoming orders per defined processes and procedures
  • Work with sales team in respects to order placements
  • Organize and maintain document files
  • Manage and maintain marketing material inventory
  • Manage and maintain office supply inventory for office and showrooms
  • Provide administrative support to the branch manager
What we offer
What we offer
  • Excellent low-cost health benefits
  • Retirement plan with employer-paid contributions
  • Paid vacation and 10 holidays
  • Full Health Benefits Plan (including medical, dental, and vision) with low-cost premiums
  • 401(k) with Company Match
  • Additional Retirement Contributions
  • Company-paid Life Insurance
  • Fulltime
Read More
Arrow Right