Office Coordinator

• Greet visitors and manage incoming calls and voicemail for main office lines
• Maintain conference rooms and breakrooms, including stocking and overall readiness
• Receive, sort, and distribute mail, including certified mail
• Coordinate FedEx shipping and receiving
• Order, stock, and track office supplies, copier paper, toner, and branded materials
• Create, edit, and maintain documents and filing systems (electronic and physical)
• Provide general administrative support to leadership and office staff
• Assist with meeting coordination and occasional office events
• Perform additional duties as assigned

• High school diploma or GED required
• some college coursework preferred
• Minimum of 5 years of administrative or office support experience
• Consistent work history with proven reliability
• Proficiency with general office tools (word processing, spreadsheets, presentations, data entry)
• Strong organizational, time‑management, and prioritization skills
• Excellent written and verbal communication abilities
• Professional, service‑oriented demeanor
• Ability to make independent decisions and manage daily tasks efficiently
• High level of discretion and confidentiality
• Team‑oriented, resourceful problem‑solver able to work with diverse groups

Bilingual skills (Spanish or French) preferred but not required