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Beacon Hill Logo Beacon Hill · Office Administration

Office Coordinator

United States, Cambridge, MA Employment contract 70000.00 USD / Year · Job Posted June 16, 2026
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Job Description

A growing, innovation-driven organization is seeking an Office Coordinator to support workplace operations during a period of expansion. This individual will serve as the face of the office while providing critical support across front desk coordination, employee experience, and day-to-day operations in a fast-paced environment.

Job Responsibility

  • Provide front desk coverage and create a welcoming, professional experience for employees and visitors
  • Support daily workplace operations and administrative functions across the office
  • Manage office inventory (kitchen, workplace, and general supplies)
  • Maintain organization and readiness of conference rooms and common areas
  • Coordinate meeting and event logistics, including room setup and catering
  • Assist with employee onboarding (workstation setup, office tours, badge coordination)
  • Respond to employee requests and support overall in-office experience
  • Coordinate mail, deliveries, vendors, and building service requests
  • Track and submit maintenance requests
  • support office expansion and move-related initiatives
  • Assist with internal communications, engagement efforts, and operational documentation

Requirements

  • Prior experience in office coordination, administrative support, or workplace operations preferred
  • Strong organizational and multitasking skills in a fast-paced environment
  • Professional, personable, and service-oriented approach
  • Excellent communication and interpersonal skills
  • Comfortable interacting with employees, leadership, vendors, and visitors
  • Highly dependable, proactive, and detail-oriented
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