Office Coordinator Job at Alfa Laval (Istanbul)

Office Coordinator

Alfa Laval

Location:
Turkey , Istanbul

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping. As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too. We are looking for a highly organized and proactive Office Coordinator to support smooth daily office operations and executive activities. In this role, you will partner closely with the management team, handling administrative tasks, coordinating office processes, and supporting internal communication. The ideal candidate thrives in a dynamic environment, enjoys working with people across the organization, and manages multiple responsibilities with professionalism and attention to detail. This position offers close collaboration with senior leadership and involvement in key internal processes.

Job Responsibility:

Manage executive calendars, appointments, travel, and meeting logistics (rooms, hotels, transport, visas, documentation)
Support preparation of basic reports and presentation materials as required
Handle correspondence, inquiries, calls, and draft professional communications
Organize and support meetings, take minutes, and follow up on action items
Oversee reception and daily office operations, including urgent internal requests and printing coordination
Coordinate office services, supplies, and vendors (e.g., cleaning staff, business cards, materials)
Manage courier/postal services and support lead management follow-ups
Plan and execute internal/external events and logistics for management meetings

Requirements:

Proven experience in an administrative, executive assistant, or office coordination role
Strong organizational and time management skills with the ability to prioritize effectively
Handle confidential information with a high level of discretion and maintain secure records and files
High level of discretion and confidentiality
Excellent communication skills, both written and verbal
Ability to work independently and use sound judgment
Proficiency in MS Office and standard business tools
Attention to detail and ability to manage multiple tasks simultaneously

What we offer:

A dynamic and collaborative work environment
Opportunities to grow and develop within the organization
Exposure to senior leadership and strategic processes
Participation in company events and initiatives

Additional Information:

Job Posted:
May 04, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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