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Walter P. Moore and Associates Logo Walter P. Moore and Associates · Office Administration

Office Coordinator

United States, Panama City Employment contract · Job Posted June 10, 2026
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Job Description

The Office Coordinator ensures the smooth, efficient, and professional operation of the office. This role supports daily administrative functions, coordinates office services, and acts as a central point of contact for employees, vendors, and visitors. Must have basic computer skills and knowledge of commonly used concepts, practices, and procedures required for office administration tasks.

Job Responsibility

  • Manage daily office functionality
  • Oversee office supplies and procurement
  • Coordinate maintenance and repairs with vendors
  • Maintain breakroom and office equipment
  • Maintain public spaces
  • Assist with building and suite access
  • Greet visitors and assist staff
  • Serve as liaison with property management
  • Assist with travel arrangements for senior staff
  • Support company events and meetings
  • Handle mail and deliveries
  • Serve as primary point of contact for facility providers
  • Process invoices and maintain vendor records
  • Track office-related budgets
  • Assist with onboarding tasks
  • Assist with offboarding employees
  • Serve as resource for office policies
  • Disseminate office announcements
  • Provide general clerical support
  • Coordinate employee engagement events
  • Ensure office compliance with policies
  • Maintain emergency procedures
  • Support safety training
  • Serve as point of contact for emergency task forces

Requirements

  • Bachelor's degree diploma or equivalent
  • Active driver's license
  • 2-3 prior years of experience
  • Ability to plan, manage, prioritize, coordinate workflow, and successfully execute multiple tasks
  • Strong computer and office equipment operation skills including competence in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Proven competence in managing all administrative activities and needs of an office environment
  • Client-service-oriented and a can-do attitude
  • Excellent written and verbal communication in both English and Spanish
  • Good time management skills and the ability to prioritize work in a fast-paced environment
  • Exceptional organizational skills

Nice to have

  • Customer service experience
  • Valid passport and U.S. visa
  • InDesign experience
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