Office Coordinator Job at Coca-Cola HBC (Warsaw)

Office Coordinator

Every day, we get opportunities to make a positive impact – on our colleagues, p...

Location

Turkey , Istanbul

Salary:

Not provided

Alfa Laval

Expiration Date

Until further notice

Requirements

Proven experience in an administrative, executive assistant, or office coordination role
Strong organizational and time management skills with the ability to prioritize effectively
Handle confidential information with a high level of discretion and maintain secure records and files
High level of discretion and confidentiality
Excellent communication skills, both written and verbal
Ability to work independently and use sound judgment
Proficiency in MS Office and standard business tools
Attention to detail and ability to manage multiple tasks simultaneously

Job Responsibility

Manage executive calendars, appointments, travel, and meeting logistics (rooms, hotels, transport, visas, documentation)
Support preparation of basic reports and presentation materials as required
Handle correspondence, inquiries, calls, and draft professional communications
Organize and support meetings, take minutes, and follow up on action items
Oversee reception and daily office operations, including urgent internal requests and printing coordination
Coordinate office services, supplies, and vendors (e.g., cleaning staff, business cards, materials)
Manage courier/postal services and support lead management follow-ups
Plan and execute internal/external events and logistics for management meetings

What we offer

A dynamic and collaborative work environment
Opportunities to grow and develop within the organization
Exposure to senior leadership and strategic processes
Participation in company events and initiatives

Fulltime

Office Coordinator

Join a Thriving Creative Company as an Office Coordinator! Are you a highly orga...

Location

United Kingdom , London

Salary:

32000.00 - 36000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised
People focused
Proactive
Enthusiastic
Experience in a fast-paced and creative environment

Job Responsibility

Welcoming visitors, coordinating deliveries, and creating a positive office experience for guests and team members
Ensuring shared office spaces, meeting rooms, and storage areas remain organised and presentable
Setting up meeting spaces and arranging refreshments when needed
Monitoring and ordering office supplies, kitchen essentials, and stationery
Liaising with external contractors and suppliers regarding office facilities and maintenance
Assisting with internal systems, access management, and general office administration tools
Providing day-to-day support with IT coordination and equipment setup for staff
Helping organise employee celebrations, team gifting, and company events
Supporting senior leadership with administrative and coordination tasks as required
Tracking office-related budgets, expenses, and supplier invoices

What we offer

30 days holiday
Day off for your birthday
Bonuses
Social events
Early finishes
Breakfast bar
Annual learning fund
Health & wellbeing platform
Private healthcare
Fitness fund

Fulltime

New

Office Coordinator

Are you looking for an exciting opportunity within a dynamic, warm, and professi...

Location

Canada , Westmount

Salary:

20.00 - 24.00 CAD / Hour

Randstad

Expiration Date

August 28, 2026

Requirements

Functional bilingualism (French and English) is essential for this role, as you will handle calls, visitors, and internal communications with English-speaking team members
Previous experience in customer service, reception, or administrative support is an asset (motivated junior profiles are welcome)
Comfortable with basic computer navigation and the MS Office suite (specifically Outlook for emailing)
Excellent interpersonal skills, resourcefulness, punctuality, and a strong sense of organization

Job Responsibility

Call Management: Professionally answer incoming phone calls and direct clients/partners accordingly
Front Desk Greeting: Warmly welcome visitors arriving for interviews or meetings
Communication Management: Respond to and follow up on emails as needed
Logistics and Shipping: Receive, sort, and distribute incoming packages to the correct recipients, and assist with outgoing shipments
Office Maintenance: Ensure the kitchen area is clean and well-stocked (quickly refilling and cleaning the coffee machine, loading/running the dishwasher, etc.) to maintain a pleasant environment for the team

What we offer

Paid half-day training session
Modern and easily accessible offices
Humane, collaborative team with a positive work atmosphere

Fulltime

Office Coordinator

Serve as the point of contact for clients and communicate with them by phone and...

Location

United States , Waikiki

Salary:

34.26 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette
Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Job Responsibility

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette
Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Fulltime

Office Coordinator

Our client, a financial services firm located in Manhattan is looking for a Temp...

Location

United States , New York

Salary:

25.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum 2-3 years of Office Coordinator or administrative support experience
Experience within financial services strongly preferred
Ability to work independently with minimal supervision
Professional demeanor and presentation
Comfortable with variable workload (busy vs. slow periods)
Strong organizational and communication skills

Job Responsibility

Greet and assist visitors
Help manage guest access (badge assistance)
Maintain office cleanliness and organization
Stock and manage kitchen/pantry supplies
Coordinate lunch orders for executives and meetings
Handle incoming/outgoing mail and courier shipments
Provide general administrative support
Assist with printing and ad hoc office tasks

Office Coordinator

Our client, a global law firm located in Hudson Yards, is looking for a Temporar...

Location

United States , New York

Salary:

27.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

2-3+ years of Office Manager or Office Coordinator experience
Strong Microsoft Office skills, especially Excel and Word
High level of professionalism and attention to detail
Experience in a corporate or client-facing environment
Ability to handle confidential information with discretion
Strong organizational and communication skills
Team-player mentality

Job Responsibility

Handle high volume of mail
Printing and managing documents
Maintain and handle confidential client information
Set up conference rooms
Assist with general office coordination tasks
Support Office Manager with daily operations
Manage sensitive communications and documents with discretion

Fulltime

Office Coordinator

We are looking for a proactive and people focused Candidate Manager/Office Coord...

Location

United Kingdom , Bagshot

Salary:

25000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised and detail focused
Delivers excellent customer service at all times
Conducts thorough pre‑screening and compliance checks
Enjoys working as part of a collaborative team
Takes a positive, adaptable approach to work

Job Responsibility

Take a creative and proactive approach to candidate attraction and engagement
Manage the end‑to‑end candidate registration process, including pre‑screening and interviewing where appropriate
Guide candidates through the recruitment and compliance process, ensuring a positive experience throughout
Work closely with Recruitment Consultants to ensure the successful resourcing of high calibre candidates
Act as an ambassador for the business, delivering consistently high service standards
Manage candidate queries effectively, escalating issues where required
Provide general administrative support to the office
Ensure all administration and processes are fully compliant with company quality standards

What we offer

Hybrid working: 3 days in the office based in Frimley, 2 work from home
22 days annual leave, increasing by one day per year up to a maximum of 28 days
Pension: 5% employee contribution with a 4% employer contribution
Boost Benefits Platform: High‑street discounts
Wellbeing and mindfulness resources
Fitness and nutrition content
Money management tools
Dental Insurance
Private Medical Insurance
Healthcare Cash Plan

Fulltime

Office Coordinator

Office Coordinators handle the routine office work and administrative responsibi...

Location

United States , White Lake

Salary:

18.00 USD / Hour

Sun Communities

Expiration Date

Until further notice

Requirements

High School Diploma or GED (Required)
2 years in administrative experience (Required)
6 months in previous experience using NetSuite (Preferred)
6 months in property management office experience (Preferred)
Excellent written and verbal communication skills
Strong customer service skills
Excellent problem solving skills
Intermediate computer proficiency
Professional appearance
Must have a valid driver's license

Job Responsibility

Greets and establishes rapport with guests, current and prospective residents
Fields community comments, suggestions and complaints to the Community Manager
Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals
Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi
records in the proper accounts and issues receipts
Completes and reconciles community reports in accordance with monthly calendar, including accounting reports, community traffic reports, and community activity reports
Maintains records and files in accordance with the Operations Manual
Performs general administrative functions such as answering phones, typing, copying, faxing, and filing
Reviews and codes invoices and statements for Community Manager approval
Schedules clubhouse rentals and processes rental fees

What we offer

Comprehensive Medical and Prescription coverage with multiple plan designs
Comprehensive Dental Plan
Vision Plan
Voluntary Health and Dependent Care Reimbursement Accounts
Life and Accidental Death and Dismemberment Insurance
Short and Long-Term Disability Coverage
401(k) Plan with Sun matching contribution
Paid Parental Leave
Employee Assistance Program
Identity Theft Insurance

Fulltime

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Office Coordinator

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