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Office Coordinator

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Coca-Cola HBC

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Location:
Poland , Warsaw

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

8800.00 PLN / Month
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Job Description:

The role is reporting to Facility & Administration Manager coordinating all BU admin processes ensuring consistent approach to admin and facility management for all four countries in the same way.

Job Responsibility:

  • Contacting vendors for office supplies/equipment and outsourcing services and running negotiation with them
  • Coordination and responsibility for the administrative area
  • Monitoring admin budget within proposed guidelines
  • Implement administrative procedures and guidelines across BU based on brief from Facility & Administration Manager
  • Homedrink allowance and internal consumption procedure coordination and execution
  • Support other facilties in PL in coordination of BU topics
  • Contacting with contractors for projects where required, coordinating repairs
  • Follow up on services related to electric maintenance, mechanics, hydraulics, carpentry and masonry, substituting, changing, cleaning, repairing and installing pieces, components and equipment
  • Day to day collaboration with regards to Health and Safety conditions in the offices are met/ office works performed in collaboration with IT department, collaboration with Fleet & Security department on office related topics as per brief from facility manager
  • Supporting in organization of large-scale employee related events across BU, (family days, Xmas party, celebrations in offices)

Requirements:

  • Minimum 2 years of experience in a similar position
  • Very good organizational and communication skills with the ability to cooperate in the multinational work environment
  • Open to cooperation and proactive attitude to day-to-day tasks
  • Excellent interpersonal skills and ability to build relationships in a demanding professional environment
  • Ability to react fast and finding solutions to difficult ad hoc office situations as problems faced are difficult to moderately complex
  • Very good command of English
What we offer:
  • Medical Care: employees have an opportunity to enroll for a health insurance plan
  • Fruit for employees: we provide fresh, seasonal fruits at all our locations
  • EAP (Employee Assistance Program): 24/7 access to free consultation and assistance for employees and their family members in dealing with personal and professional problems and challenges
  • Flexible working conditions: hybrid model (3 days in the Office), shorter Fridays, ability to start your working day between 7 am and 10 am
  • Additional days off for taking up annual leave: if you use all your annual leave each year, you will receive up to 3 additional days off
  • Lunch cards: the lunch card, which we subsidize every month, will allow you to purchase meals at your favorite places
  • In-kind: Every quarter you will receive Coca-Cola HBC Poland products

Additional Information:

Job Posted:
February 16, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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