Office Coordinator Job at Beacon Hill (New York)

New

Office Coordinator

We are looking for a highly organized Office Coordinator to support daily workpl...

Location

United States , Bethesda

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office coordination, workplace support, administrative services, or a similar role
Ability to manage multiple responsibilities at once while staying organized and attentive to detail
Comfortable handling mail distribution, supply management, and general clerical duties in a detail-focused setting
Strong communication skills, including the ability to provide timely updates and respond effectively to workplace needs
Experience supporting schedules, events, or daily office logistics
Ability to take initiative, follow established processes, and work independently with minimal supervision
Proficiency in basic office technology and confidence answering inbound calls and responding to routine inquiries

Job Responsibility

Coordinate office and workplace activities, including event-related support, to help maintain an organized and welcoming environment
Replenish kitchen, office, and restroom materials on a regular schedule, with a focus on making sure supplies are in place by the end of each day
Oversee incoming and outgoing mail, packages, and meal deliveries, ensuring items are received, sorted, and distributed efficiently
Provide day-to-day administrative assistance through clerical work, local errands, and support for operational initiatives as needed
Maintain task lists, checklists, and process records so routine responsibilities are completed consistently and nothing is missed
Communicate early and clearly when priorities shift or when a task may not be finished on time, helping the team adjust quickly
Support front-office coordination by assisting with inbound calls, scheduling needs, and general workplace requests

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Office Coordinator

We are looking for a proactive and people focused Candidate Manager/Office Coord...

Location

United Kingdom , Bagshot

Salary:

25000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised and detail focused
Delivers excellent customer service at all times
Conducts thorough pre‑screening and compliance checks
Enjoys working as part of a collaborative team
Takes a positive, adaptable approach to work

Job Responsibility

Take a creative and proactive approach to candidate attraction and engagement
Manage the end‑to‑end candidate registration process, including pre‑screening and interviewing where appropriate
Guide candidates through the recruitment and compliance process, ensuring a positive experience throughout
Work closely with Recruitment Consultants to ensure the successful resourcing of high calibre candidates
Act as an ambassador for the business, delivering consistently high service standards
Manage candidate queries effectively, escalating issues where required
Provide general administrative support to the office
Ensure all administration and processes are fully compliant with company quality standards

What we offer

Hybrid working: 3 days in the office based in Frimley, 2 work from home
22 days annual leave, increasing by one day per year up to a maximum of 28 days
Pension: 5% employee contribution with a 4% employer contribution
Boost Benefits Platform: High‑street discounts
Wellbeing and mindfulness resources
Fitness and nutrition content
Money management tools
Dental Insurance
Private Medical Insurance
Healthcare Cash Plan

Fulltime

Office Coordinator

We are looking for a dependable Office Coordinator to support daily administrati...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an office assistant, receptionist, or similar administrative support role
Ability to handle inbound calls professionally and communicate clearly with visitors, clients, and colleagues
Experience scanning, filing, and organizing documents with strong attention to detail
Solid clerical and administrative skills, including data entry and general office support
Comfortable managing multiple routine tasks while maintaining accuracy and professionalism
Proficiency with standard office equipment and basic computer applications
Reliable time management skills and the ability to work effectively in a fast-paced office environment.

Job Responsibility

Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries to the appropriate team members with careful attention to detail
Manage front-desk activities by answering phones, taking messages, and providing courteous assistance to internal staff and external contacts
Scan, organize, and maintain physical and electronic documents to support accurate recordkeeping and easy file retrieval
Perform a variety of administrative tasks such as data entry, filing, copying, and preparing routine office materials
Support general office operations by keeping shared areas organized and helping maintain an efficient workflow throughout the day
Assist with clerical coordination for correspondence, forms, and other business documents as needed
Monitor incoming paperwork and ensure documents are processed, filed, or distributed promptly and accurately.

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office Coordinator

We are looking for a highly organized Office Coordinator to support daily admini...

Location

United States , Ooltewah

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office administration, office coordination, or a similar business support role. Light accounting duties
Ability to manage reception duties while handling multiple administrative priorities throughout the day. Must have excel expereince
Working knowledge of office supply tracking, purchasing, and inventory upkeep
Familiarity with accounts payable processes, including invoice handling and related recordkeeping
Strong organizational skills with close attention to detail and follow-through
Clear verbal and written communication skills and a detail-focused customer-service approach
Proficiency with standard office software and general administrative systems

Job Responsibility

Coordinate day-to-day office activities to maintain an efficient and well-organized work environment
Welcome guests, answer incoming calls, and serve as the first point of contact for general office inquiries
Monitor inventory levels for workplace materials and arrange timely purchasing of needed supplies
Keep supply storage areas organized and ensure teams have consistent access to essential office items
Support accounts payable activities by reviewing invoices, preparing documentation, and assisting with payment processing
Perform a variety of administrative tasks such as scheduling, filing, data entry, and document coordination
Help maintain a positive office experience by addressing routine operational needs as they arise

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Coordinator

We are looking for an experienced Office Coordinator to support front desk opera...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, receptionist, office coordination, or customer-facing administrative role
Ability to operate a multi-line or switchboard phone system with accuracy and courtesy
Strong verbal communication skills and confidence handling a high volume of inbound calls
Experience providing receptionist duties and concierge-style support in a detail-oriented office setting
Excellent organizational skills with the ability to manage multiple tasks and shifting priorities
Detail-oriented demeanor, dependable attendance, and a service-oriented approach to guest and employee interactions
Basic administrative proficiency, including message handling, scheduling support, and general office assistance

Job Responsibility

Welcome guests and staff at the front desk, provide assistance upon arrival, and ensure a welcoming first impression for the office
Manage a multi-line phone system by answering, directing, and relaying incoming calls promptly and accurately
Create expense reports, manage executive scheduling and book travel
Coordinate front office activity by monitoring visitor access, maintaining reception coverage, and responding to general inquiries
Provide concierge-style support by assisting with routine requests, offering information, and helping resolve day-to-day office needs
Maintain an orderly reception area and support overall office organization to promote a smooth daily workflow
Receive messages, route communications to the appropriate contacts, and follow up when needed to support timely responses
Assist with basic administrative tasks such as scheduling, document handling, and general office coordination
Support internal teams with front desk and communication needs while delivering courteous and efficient service throughout the day

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Office Coordinator

At Sierra Pacific Industries, we understand our greatest strength is the people ...

Location

United States , Salt Lake City

Salary:

20.00 - 30.00 USD / Hour

Sierra Pacific Industries

Expiration Date

Until further notice

Requirements

3 years' administrative, customer service, and accounts payable experience
Excellent verbal and written communication skills
Proficient in Microsoft Outlook, Word, and Excel
Dependable, self-motivated, and organized
Professional demeanor with ability to work in a team environment
Ability to adapt to changing priorities and meet deadlines

Job Responsibility

Plan, organize, and coordinate shipping schedules
Communicate timely, professionally, and effectively with customers regarding scheduling and delivery of orders
Handle accounts payable, deposits, and incoming and outgoing mail
Review incoming orders per defined processes and procedures
Work with sales team in respects to order placements
Organize and maintain document files
Manage and maintain marketing material inventory
Manage and maintain office supply inventory for office and showrooms
Provide administrative support to the branch manager

What we offer

Excellent low-cost health benefits
Full Health Benefits Plan (including medical, dental, and vision) with low-cost premiums
401(k) with Company Match
Additional Retirement Contributions
Company-paid Life Insurance
Paid vacation and 10 holidays
We train and promote from within

Fulltime

Office Coordinator

Join a powerhouse in the Australian construction industry! This is your chance t...

Location

Australia , Sydney

Salary:

80000.00 - 90000.00 AUD / Year

Randstad

Expiration Date

July 04, 2026

Requirements

Previous experience as an Office Administrator, Office Coordinator, Receptionist, Team Assistant, Personal Assistant or Executive Assistant
Previous experience with MS Office
A keen eye for detail and a passion for getting things right
Organised, proactive, and ready to take on new challenges

Job Responsibility

Being the friendly face of the office, welcoming guests in a warm manner
Taking the lead on booking domestic flights and accommodation
Providing calendar management to executives within the business
Assisting the team by coordinating meeting rooms and ensuring every space is set up
Bringing the team together by planning fun office events and social celebrations
Being the go to for facilities and workspace needs, ensuring everything is functional

What we offer

Be part of a fun team that celebrates each other's success
Enjoy FREE parking onsite in Alexandria
Prime Alexandria location, with easy access to shops, cafes, and transport
Enhance your career with endless growth opportunities
Enjoy access to a Gym and Wellness Advisor onsite
Receive an extra days leave each month, totalling an extra 12 days per year

Fulltime

!

Office Coordinator

A growing, innovation-driven organization is seeking an Office Coordinator to su...

Location

United States , Cambridge, MA

Salary:

70000.00 USD / Year ▼

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience in office coordination, administrative support, or workplace operations preferred
Strong organizational and multitasking skills in a fast-paced environment
Professional, personable, and service-oriented approach
Excellent communication and interpersonal skills
Comfortable interacting with employees, leadership, vendors, and visitors
Highly dependable, proactive, and detail-oriented

Job Responsibility

Provide front desk coverage and create a welcoming, professional experience for employees and visitors
Support daily workplace operations and administrative functions across the office
Manage office inventory (kitchen, workplace, and general supplies)
Maintain organization and readiness of conference rooms and common areas
Coordinate meeting and event logistics, including room setup and catering
Assist with employee onboarding (workstation setup, office tours, badge coordination)
Respond to employee requests and support overall in-office experience
Coordinate mail, deliveries, vendors, and building service requests
Track and submit maintenance requests
support office expansion and move-related initiatives

Fulltime

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