Office Coordinator Job at Robert Half (Houston)

Job Description

We are looking for an experienced Office Coordinator to support front desk operations and create a welcoming experience for visitors and employees. This Contract position is ideal for someone who can manage daily reception activities, handle incoming communications efficiently, and keep the office environment organized. The role combines customer-facing support with administrative coordination, requiring strong attention to detail and communication skills.

Job Responsibility

Welcome guests and staff at the front desk, provide assistance upon arrival, and ensure a welcoming first impression for the office
Manage a multi-line phone system by answering, directing, and relaying incoming calls promptly and accurately
Create expense reports, manage executive scheduling and book travel
Coordinate front office activity by monitoring visitor access, maintaining reception coverage, and responding to general inquiries
Provide concierge-style support by assisting with routine requests, offering information, and helping resolve day-to-day office needs
Maintain an orderly reception area and support overall office organization to promote a smooth daily workflow
Receive messages, route communications to the appropriate contacts, and follow up when needed to support timely responses
Assist with basic administrative tasks such as scheduling, document handling, and general office coordination
Support internal teams with front desk and communication needs while delivering courteous and efficient service throughout the day

Requirements

Previous experience in a front desk, receptionist, office coordination, or customer-facing administrative role
Ability to operate a multi-line or switchboard phone system with accuracy and courtesy
Strong verbal communication skills and confidence handling a high volume of inbound calls
Experience providing receptionist duties and concierge-style support in a detail-oriented office setting
Excellent organizational skills with the ability to manage multiple tasks and shifting priorities
Detail-oriented demeanor, dependable attendance, and a service-oriented approach to guest and employee interactions
Basic administrative proficiency, including message handling, scheduling support, and general office assistance

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

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