Office Coordinator, Workplace Experience

• Create a positive, engaging, and inclusive workplace experience where your colleagues can do their best work
• coordinate all office purchasing and inventory for the Norwalk, Miami and São Paolo office
• manage weekly onsite and remote catering
• maintain office budgets related to supplies, events, and all operational spending
• support Office Leads and team up with Social Committee to coordinate various company outings & in-office events
• be responsible for general upkeep and office maintenance needs
• manage vendor relationships, including existing contracts and developing new relationships
• welcome visitors and interviewees, assisting in coordinating plans, including accommodation and transportation if needed
• coordinate shipping and letter distribution
• collaborate with Legal for all office operation related contracts
• provide light assistance to Executives for office operations and needs
• be proactive
• talk with employees and find out what keeps them happy and productive
• be a part of the global Workplace Experience team and collaborate and participate across the Office Manager network
• support our US Virtual Community, in support with the US Team Lead
• assist US Team Lead with admin tasks and coverage during PTO as needed

• Office management experience with an understanding of daily operations in a fast-paced environment
• passion for people - desire to create a world-class experience
• collaborative teammate
• forward thinker, anticipating the needs of others
• strong interpersonal skills
• fun, professional, friendly demeanor
• desire to assist others and face challenges head on
• proactive - quick on your feet and an excellent multi-tasker
• strong time management and organizational skills
• tackle problems independently where appropriate and set priorities
• excellent verbal and written communication
• familiarity with Google applications (Drive, Docs) and Slack
• strong organization skills
• Portuguese language skills would be a plus, but not required

Portuguese language skills

• Company-paid therapy sessions through SpringHealth
• company-paid subscription to HeadSpace
• no meeting Fridays
• paid volunteer time
• development dollars
• leadership development
• access to thousands of on-demand e-learnings
• travel discounts
• employee resource groups
• free lunch 2 days per week
• annual cash bonus
• health benefits
• flexible spending account
• retirement benefits
• life insurance
• paid time off (including PTO, paid sick leave, medical leave, bereavement leave, floating holidays and paid holidays)
• parental leave and benefits