Office Coordinator

New

We are looking for a highly organized Office Coordinator to support daily workpl...

Location

United States , Bethesda

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office coordination, workplace support, administrative services, or a similar role
Ability to manage multiple responsibilities at once while staying organized and attentive to detail
Comfortable handling mail distribution, supply management, and general clerical duties in a detail-focused setting
Strong communication skills, including the ability to provide timely updates and respond effectively to workplace needs
Experience supporting schedules, events, or daily office logistics
Ability to take initiative, follow established processes, and work independently with minimal supervision
Proficiency in basic office technology and confidence answering inbound calls and responding to routine inquiries

Job Responsibility

Coordinate office and workplace activities, including event-related support, to help maintain an organized and welcoming environment
Replenish kitchen, office, and restroom materials on a regular schedule, with a focus on making sure supplies are in place by the end of each day
Oversee incoming and outgoing mail, packages, and meal deliveries, ensuring items are received, sorted, and distributed efficiently
Provide day-to-day administrative assistance through clerical work, local errands, and support for operational initiatives as needed
Maintain task lists, checklists, and process records so routine responsibilities are completed consistently and nothing is missed
Communicate early and clearly when priorities shift or when a task may not be finished on time, helping the team adjust quickly
Support front-office coordination by assisting with inbound calls, scheduling needs, and general workplace requests

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Business Support and Office Coordinator

We are seeking an organised and dependable Business Support and Office Coordinat...

Location

United Kingdom , Fareham

Salary:

Not provided

Boskalis

Expiration Date

Until further notice

Requirements

Strong organisational and time-management skills
Ability to prioritise tasks and manage a varied workload
High levels of discretion and confidentiality when handling sensitive information
Confident and professional when working closely with senior stakeholders
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Previous experience in an administrative, business support, or office coordination role

Job Responsibility

Provide day-to-day administrative support to the Managing Director and Senior Management Team
Manage office systems and records and ensure information is kept up to date
Act as a first point of contact for internal and external enquiries
Support the coordination of meetings, company events, and general office activities
Diary management and meeting coordination for senior management
Arrange travel and accommodation as required for senior management
Prepare correspondence, letters, and basic reports
Take meeting minutes and follow up on agreed actions
Oversee the day-to-day operation of the office environment
Coordinate facilities and office services, including maintenance, contractors, cleaning, and supplies

What we offer

25 days holiday plus bank holidays
Generous pension package
Flexible benefit options including private health care and Denplan
Investment into CPD

Fulltime

Executive Assistant / Office Coordinator

We are looking for a highly organized Executive Assistant / Office Coordinator t...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in executive support, office coordination, or administrative operations
Strong ability to manage calendars, meetings, and multiple competing priorities with accuracy and good judgment
Excellent written and verbal communication skills with a detail-oriented approach to client and vendor interactions
Proven ability to handle confidential information with discretion and maintain a high level of trust
High attention to detail and consistent follow-through on assignments, deadlines, and outstanding tasks
Comfortable working independently in a fast-moving, owner-led business with limited supervision
Proficiency with core office and collaboration tools, including Microsoft 365 applications such as Outlook, Teams, OneDrive, and SharePoint
Experience building order from complex or changing situations while maintaining composure and accountability

Job Responsibility

Oversee executive calendars by arranging meetings, tracking key deadlines, and ensuring timely follow-up on action items
Prepare, organize, and send clear and accurate correspondence for leadership, including communication with clients, vendors, and internal stakeholders
Support daily prioritization by helping leadership stay focused on urgent needs, upcoming commitments, and operational deadlines
Maintain an orderly and productive office setting by coordinating supplies, workspace needs, and general administrative logistics
Manage routine operational requests and respond quickly to evolving business needs as they arise throughout the day
Work closely with external vendors to monitor progress, confirm deliverables, and keep open items moving toward completion
Maintain accurate files, records, and internal documentation so important business information remains accessible and up to date
Assist with onboarding coordination and administrative process documentation to support a consistent and well-organized operation
Provide support for hiring logistics when needed, including interview scheduling and coordination of related administrative details

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Transport Office Coordinator

At Grundon, we are on the lookout for a dynamic, passionate, and driven Transpor...

Location

United Kingdom , Colnbrook

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Educated to GCSE level (or equivalent) with at least 1 year of administrative experience
Confident using Microsoft Office and Outlook, with database experience or a willingness to learn
Strong local knowledge of the depot area
Able to manage multiple tasks, meet tight deadlines, and adapt in a fast-paced environment
Team player with a commitment to delivering outstanding customer service
Skilled at improving and evolving systems and processes in a growing business
Experience in transport operations is a plus
Full, clean driving licence.

Job Responsibility

Plan daily computerised drivers’ routes and ensure maximum efficiency
Support and supervise depot employees, debrief drivers, and ensure collections run smoothly
Liaise with customers, processing requests from start to finish with professionalism and care
Help the Depot Operations Manager maintain full compliance with the Company’s Operators Licence, procedures, and Health & Safety standards
Coordinate with workshops and the fleet team to keep operations running seamlessly
Keep accurate records of drivers, vehicles, and paperwork to ensure smooth invoicing
Drive improvements to systems, processes, and operations to make the depot even more effective
Ensure full compliance with all Company policies and procedures including health and safety and employment
Any other duties, such as ad hoc projects, as requested by the job holder’s Manager/Supervisor or the Board of Directors that are within the skills and capabilities of the job holder.

What we offer

A supportive, inclusive, and fun team culture
Designed to empower you to work where and how you thrive, balancing productivity with lifestyle
Opportunities for career growth and development
Competitive salary and great benefits
A company that values your voice and ideas.

Fulltime

Senior Office Coordinator

We are looking for an experienced Senior Office Coordinator to join our team in ...

Location

United States , Madison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative office management or a related role
Strong organizational skills with the ability to manage multiple tasks simultaneously
Excellent communication and interpersonal skills for effective interaction with clients, staff, and vendors
Familiarity with reception and mailroom operations, including sorting and delivery processes
Ability to supervise and lead a team effectively
Proficiency in managing inventory and coordinating with vendors
Adept at using office software and tools for administrative tasks
Attention to detail and a proactive approach to problem-solving

Job Responsibility

Supervise reception and mailroom staff to ensure efficient operations and high-quality service
Manage reception desk activities, including greeting and directing visitors and handling inbound telephone calls
Organize and maintain office supplies, lobby areas, and common spaces to ensure a well-maintained and orderly appearance
Oversee mailroom operations, including the receipt, sorting, and timely delivery of mail
Coordinate with vendors to manage inventory and ensure timely replenishment of office supplies
Support the Executive Administrator in maintaining general office operations and executing special projects
Perform administrative and research tasks to assist various departments as needed
Monitor and improve processes related to office support functions for enhanced efficiency
Serve as an ambassador for the organization by fostering positive interactions with clients and guests

What we offer

medical
vision
dental
life and disability insurance
401(k) plan