CrawlJobs Logo

Office Coordinator - Owner Relations

southseas.com Logo

South Seas

Location Icon

Location:
United States , Captiva

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

18.00 - 22.00 USD / Hour
Save Job
Save Icon
Apply Position

Job Description:

Performs secretarial work, bookkeeping, contract management, and other administrative duties as directed by Resort’s Property Management/Owner Relations Director and Managers. This is not an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job.

Job Responsibility:

  • Performs secretarial work, bookkeeping, contract management, and other administrative duties as directed
  • Learn all required property specific software/systems including SMS Host
  • Learn and develop proficiency with the new contract management system - Concord
  • Ongoing management of all property contracts and agreements with Concord system
  • Generate new agreements, share (with owners) and obtain signatures using the Canary/Concord systems
  • Produce weekly property inventory reports
  • Produce weekly updates on RMA status
  • Assist in scheduling owner meetings for the Owner Relations team
  • Manage and forward incoming emails from the Owner Relations email account
  • Manage and update all owner information and data
  • Updating new owner information and distribution of changes to inventory and owners
  • Collect, upload, and update owners’ liability insurance certificates
  • Research and provide billing assistance when needed
  • Perform special projects and other responsibilities as assigned
  • May be asked to temporarily assist staff in other areas of the resort as needed

Requirements:

  • High school diploma or GED required
  • Some college or vocational-tech training preferred
  • 2-5 years of clerical/administrative experience in a related position, property management preferred
  • Must have a valid driver’s license
  • Must be legally authorized to work in the United States
  • Requires advanced knowledge of the hospitality and property management fields
  • Requires considerable working knowledge of other major areas and the skill to integrate and communicate that information
  • Requires studying, analyzing and interpreting complex activities or information in order to improve known practices or develop new approaches
  • Ability to make decisions with only general policies and procedures for guidance
  • Requires highly developed communication skills to frequently negotiate, persuade and influence other managerial personnel, hotel guests and/or corporate clients
What we offer:
  • Medical, Dental, Vision Plans
  • Paid Life Insurance
  • Short- and Long-Term Disability
  • Paid Time Off & Holidays
  • 401(k) with 100% match up to 4 percent
  • Commuter and Company-paid Toll Programs
  • Complimentary Meal during Shift

Additional Information:

Job Posted:
April 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
South Seas - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Office Coordinator - Owner Relations

Project Coordinator

The Role & Responsibility is to be responsible for assisting the Project Manager...
Location
Location
United States , Fremont
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience using Vista by Viewpoint and HCSS (Required)
  • Experience in the construction industry preferred
  • Associate Degree or higher preferred, or equivalent work experience
  • Self-starter with the ability to work under pressure while meeting critical time frames on multiple tasks/projects
  • Excellent organizational, interpersonal, and time management skills
  • Ability to think critically and work independently
  • Good verbal and written communication skills
  • Communicates clearly and concisely, both orally and in writing
  • Ability to work with multiple levels of management with a professional demeanor
  • Works independently in the absence of supervision
Job Responsibility
Job Responsibility
  • Schedule hand-off meetings, send out invites, and coordinate meeting logistics
  • Assist PM & Superintendent as directed to help execute the project
  • Work with the project team to streamline and improve processes and procedures
  • Create and maintain all project files, both physical and electronic
  • Input data into View Point and Heavy Job
  • Obtain contracts from clients, submit to legal for review or markups, and route for proper signatures
  • Request Bonds and Insurance
  • Submit Pre-lien information
  • Process BAAQMD notifications and any other required notifications
  • Assist with Certified Payroll forms and submission of DAS forms
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Home Owner Association Administrator

Come join out team! We are looking for an Home Owner Association Administrator t...
Location
Location
United States , Myrtle Beach
Salary
Salary:
Not provided
associaonline.com Logo
Associa
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level
  • Professional customer service skills
  • Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level
  • Partner with multiple stakeholders, for example community managers, vendors, peers, clients
  • Ability to interpret verbal and/or written instructions at a proficient level
  • Ability to self-motivate, be proactive, detail oriented and successfully function as part of a team
  • Ability to keep workspaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution
  • Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities
  • Knowledge of company policies, procedures, and forms
  • Must be able to work effectively with others in person and in group setting
Job Responsibility
Job Responsibility
  • Maintains and updates homeowner files in Software and hard copy on-site files
  • Provides information by answering homeowner questions relating to the Community and escalates questions that require attention from management
  • Maintains homeowner violations in Accounting Software, prepares violation letters and coordinates with the accounting department on assessing fines to homeowner accounts
  • Maintains homeowner Architectural Review applications and documents, and executes the process to and from the Architectural Review Committee. Attend ARC meetings
  • Coordinates with Manager on daily tasks and scheduling of meetings
  • Assists the Manager in preparing for and attending Board and Annual Meetings and prepares minutes
  • Communicates with the Board of Directors on meeting scheduling and provides any requested documentation
  • Maintains and updates documents on Community websites
  • Drafts correspondence to owners, vendors and Board Members
  • Represents the company and communities by maintaining a professional and positive appearance and demeanor while working
Read More
Arrow Right

Executive Administrative Assistant

Provide administrative, organizational, and clerical support to the Executive Of...
Location
Location
Japan , Tokyo
Salary
Salary:
Not provided
fourseasons.com Logo
Four Seasons
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • College education or equivalent experience
  • 1–2 years of experience in a similar position (Four Seasons or other organization)
  • Highest level of integrity, confidentiality, and professionalism
  • Excellent interpersonal, communication, and relationship-building skills
  • Strong organizational skills and ability to multitask efficiently
  • Sound judgment, problem-solving, and decision-making abilities
  • Ability to work cooperatively with all departments
  • Proficiency in computer operations and office systems
  • Ability to read, write, and communicate effectively in English
  • Ability to prepare business correspondence, reports, and meeting documents
Job Responsibility
Job Responsibility
  • Perform administrative duties including typing, filing, copying, faxing, mail sorting, and coordinating appointments for the General Manager
  • Handle general inquiries efficiently and courteously
  • manage incoming calls
  • Maintain the Executive Office card file and update the Lotus Notes address book as required
  • Prepare and distribute meeting minutes for Executive Session, Special Session, Quarterly and Annual Meetings
  • Participate in scheduled meetings as needed and prepare minutes
  • Manage elite guest correspondence, guest profiles, and guest satisfaction databases
  • Handle guest complaints or glitches in the absence of the General Manager and provide updates on actions taken
  • Manage VIP guest travel arrangements and reservations
  • Maintain confidentiality regarding P&C, Home Office, Owners, and other sensitive information
What we offer
What we offer
  • Competitive Salary, wages, and a comprehensive benefits package
  • Excellent Training and Development opportunities
  • Complimentary Accommodation at other Four Seasons Hotels and Resorts
  • 50% F&B outlet discount for other Four Seasons Hotels in Japan (except SÉZANNE)
  • Complimentary Employee Meals
  • Social insurance
  • Defined contribution benefit
  • Yearly health check-ups
  • Fulltime
Read More
Arrow Right

Admin Assistant

Opportunity for career advancement in a fast-paced, growth-oriented organization...
Location
Location
United States , Gatlinburg
Salary
Salary:
Not provided
capitalvacations.com Logo
Capital Vacations
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School diploma or equivalent
  • Minimum two (2) years Guest Services experience
  • Minimum one (1) year accounting related experience in Timeshare/Resort environment
  • Valid driver’s license required
  • Must have knowledge and proficiency in Microsoft Office Suite
  • Must have knowledge and able to use all basic office equipment
  • Multitask oriented, organized and able to set priorities
  • Excellent interpersonal skills and ability to adjust and interact with all levels of personnel
  • Must be able to do multi-function tasking coordinated with General Manager
  • Must possess excellent communicative skills, both written and oral
Job Responsibility
Job Responsibility
  • Supervises and coordinates the operation of the Front Desk and Administrative offices
  • Supervises the assignment of rooms
  • pre-blocks and assigns all V.I.P. and special room requests on a daily basis
  • Promotes cooperation between the Front Office and all other departments
  • Coordinates with the Housekeeping department in all pertinent information to ensure a smooth-running operation
  • Controls all guests’ vouchers and accuracy of the room or guests’ folios
  • Aids guests with inquiries, requests, and complaints
  • Requisitions supplies and equipment for the Front Office/Admin and maintains a monthly inventory of supplies
  • Schedules all personnel in the department to include Activities
  • Counsels employees in the department regarding various problems
What we offer
What we offer
  • Competitive Salary
  • Paid Time Off and Paid Holidays
  • Career Growth
  • Medical/Dental with employer contribuition
  • Voluntary Life Insurance, Disability, and Aflac Insurance
  • Company-paid life insurance and long term disability
  • 401 (k) retirement plan
  • Travel Perks to Resort Locations
  • Company Perks Program
  • Medical Insurance
  • Fulltime
Read More
Arrow Right

Guest Services Associate

A Guest Services Associate who will be responsible for assisting with the manage...
Location
Location
United States , Charleston
Salary
Salary:
18.00 - 23.00 USD / Hour
avantstay.com Logo
AvantStay
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2 years front office and/or reservations experience
  • Excellent organization and time management skills
  • Excellent listening and interpersonal skills
  • Strong attention to detail
  • The ability to work well as a team as well as individually at times
  • Strong tact and diplomacy
  • interacts with and works cooperatively with associates, property owners and guests
  • Ability to multi-task in a high paced environment
  • Ability to read, speak, write, and understand English
  • Must be adaptable and flexible to change
Job Responsibility
Job Responsibility
  • Coordinate guest relations, including but not limited to guest check in, concierge services, and reservation information
  • General upkeep of the office, including management of collateral, office supplies, owner arrival supplies, etc
  • Complete daily operations checklist
  • Monitor and respond to guest communication and occasional homeowner communication
  • Greeting and welcoming guests in the office
  • Coordinate with office staff regarding any maintenance
  • Key Management and Tracking
  • Coordinate daily operational needs with front office staff
  • Inventory Management
  • Home Inspections as needed
What we offer
What we offer
  • Generous company-sponsored insurance (medical, dental, vision, life, etc.)
  • Flexible paid time off
  • Complimentary and discounted stays at AvantStay properties
  • Pre-tax retirement savings plans offered via Betterment
  • Paid parental leave
  • Fitness reimbursement
  • Cell phone reimbursement
  • Mileage reimbursement
  • Fulltime
Read More
Arrow Right

Office Manager

We’re looking for an Office Manager to own and operate Legora’s London office, e...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
legora.com Logo
Legora
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5–7+ years of experience in office management, operations, facilities, or similar roles
  • Experience owning an office end-to-end with decision-making authority over vendors, budgets, and operations
  • Demonstrated experience negotiating vendor contracts and managing operating budgets
  • Experience setting performance goals tied to operational outcomes rather than task volume
  • Strong communication skills and attention to detail
  • Must be legally authorized to work in the United Kingdom
  • Excitement about shaping the physical and operational foundation of Legora’s UK presence
Job Responsibility
Job Responsibility
  • Own day-to-day operations of the London office, ensuring the space is fully functional, safe, compliant, and aligned with company standards
  • Make independent decisions related to office setup, space planning, workflows, and operational priorities
  • Oversee building access, safety protocols, deliveries, equipment setup, meeting rooms, and space utilisation
  • Maintain office inventory, furniture, and workspace standards based on operational needs and budget considerations
  • Serve as the primary liaison with building management and make decisions that affect office operations and employee experience
  • Act as the on-site IT operations liaison in partnership with global IT and Security teams
  • Independently assess and prioritise local IT needs and coordinate resolutions
  • Manage device distribution for new hires and maintain local hardware inventory
  • Support and influence the rollout of IT infrastructure improvements and security standards in London
  • Source, evaluate, negotiate, and manage vendor contracts for cleaning, maintenance, IT, supplies, and other office services
What we offer
What we offer
  • Build London from the ground up by owning Legora’s flagship UK office
  • High visibility and ownership with real operational decision-making authority
  • Close collaboration with global leadership and Stockholm-based Operations
  • Career growth through broad exposure to office operations, budgeting, vendor management
  • Cross-functional impact with People, IT, and Go To Market teams
  • In-person environment
  • Meaningful work supporting the future of AI in law
  • Fulltime
Read More
Arrow Right

BIM Manager

Location
Location
Various
Salary
Salary:
Not provided
caddellplans.com Logo
Caddell Construction
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in architecture, Structural or MEP Engineering, or Construction Management
  • Five years’ related experience required
  • Proficiency in model review, clash detection process, clash report production and 3D coordination software (Autodesk Navisworks or similar)
  • Proficiency in BIM and CAD software (Autodesk Revit and AutoCAD, or similar)
  • Familiarity with CPM scheduling software BIM-relate coursework required
  • Must aggressively pursue Company-sponsored training and continuing education
  • Strong written and verbal communication skills
  • Excellent organizational skills
  • Strong computer skills
  • Strong written and verbal communication skills
Job Responsibility
Job Responsibility
  • Develops BIM Models in accordance with Client’s requirements and standards along with Caddell’s internal needs
  • Provides support to project teams utilizing all related software and revises models as needed
  • Provides support to project teams utilizing Clash Coordination and facilitates the Navisworks model for the coordination of major subcontractor’s layout models
  • Ensures completeness and correctness of project BIM model while reviewing for compliance with project specifications and contract requirements
  • Provides support to project team requiring site utilization planning
  • Provides support for project specific BIM implementation plans
  • Pursues ongoing online training for BIM tools
  • Assists in general BIM education of Caddell staff
  • Responsible for the maintenance of BIM related hardware and software
  • Remains current with state-of-the-art BIM technologies
What we offer
What we offer
  • Medical, dental, and vision insurance
  • 401k
  • referral bonuses
  • ability to reassign to other global projects at completion
  • paid vacation
  • Fulltime
Read More
Arrow Right

Accounts Receivable Clerk

The primary responsibility of this position is to ensure the accurate and timely...
Location
Location
United States , Captiva
Salary
Salary:
Not provided
southseas.com Logo
South Seas
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Accounting or a related field preferred
  • relevant years of experience will be considered in lieu of a degree
  • Previous experience in Accounts Receivable, HOA billing, or Club A/R is strongly preferred
  • Proficient in the use of standard computer applications including word processing, data entry, report generation, and related administrative software
  • Ability to contribute to departmental goals through initiative, accountability, and teamwork
  • Demonstrated success in collaborating within diverse teams and fostering an inclusive, respectful work environment
  • Proven ability to manage and maintain accurate records and documentation
  • Highly organized
  • able to prioritize tasks, meet deadlines, and maintain attention to detail in a fast-paced environment
  • Strong verbal and written communication skills, with the ability to adapt communication style to diverse audiences
Job Responsibility
Job Responsibility
  • Preparation and distribution of monthly home and condo Owner statements
  • Work closely with the Owner Relations department and Owners to address any questions regarding their accounts whether via email, phone calls or in person meetings
  • Process Owner payments and reconcile them each month
  • Process reporting documents to help analyze Owner activity
  • Contribute to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a team
  • Demonstrates courteous, cooperative, and professional behavior when interacting with public and staff
  • acts in a manner that promotes a harmonious and effective workplace environment
  • Support other accounting staff members as required by Management
What we offer
What we offer
  • Medical, Dental, Vision Plans
  • Paid Life Insurance
  • Short- and Long-Term Disability
  • Paid Time Off & Holidays
  • 401(k) with 100% match up to 4 %
  • Commuter and Company-paid Toll Programs
  • Complimentary Shift Meal
  • Fulltime
Read More
Arrow Right
Remote jobs Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog Salaries About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy